WEBVTT - Our #1 favourite AI tool for meetings 0:00:00.680 --> 0:00:05.120 Most AI meeting recorders have a problem. There is a 0:00:05.160 --> 0:00:08.320 bot joining your call before your guest even arrives, a 0:00:08.400 --> 0:00:11.159 pause mid conversation to ask is it okay if I 0:00:11.240 --> 0:00:14.880 record this, or a notification to everyone that their words 0:00:14.880 --> 0:00:18.800 are being captured on video and audio. It is awkward, 0:00:19.239 --> 0:00:23.040 and it also means that most people just don't bother. 0:00:24.200 --> 0:00:27.400 So today Neo and I get into why the default 0:00:27.400 --> 0:00:31.520 way most tools handle meeting recording creates more friction than 0:00:31.560 --> 0:00:36.440 it solves, and how Granola does things differently. We cover 0:00:36.560 --> 0:00:40.199 how it transcribes everything in the background without joining your 0:00:40.200 --> 0:00:43.920 meeting as a participant, how it combines your own notes 0:00:44.000 --> 0:00:47.199 with the transcript to surface what actually mattered, and the 0:00:47.240 --> 0:00:50.720 simple way we brief external meeting guests at Invandium so 0:00:50.720 --> 0:00:53.479 there's no weirdness at all. And by the end of 0:00:53.680 --> 0:00:56.160 this show you will have a much better sense of 0:00:56.200 --> 0:00:59.400 why Granola has become the non negotiable meeting tool for 0:00:59.440 --> 0:01:02.800 both Neo and I and how to make it work 0:01:02.840 --> 0:01:04.959 in a way that feels natural for everyone in the room. 0:01:05.480 --> 0:01:09.440 And know this episode was not sponsored by Granola. It 0:01:09.520 --> 0:01:11.559 is just a tool that we genuinely love. 0:01:17.360 --> 0:01:21.120 Welcome to how IAI with me doctor Amantha Imba, and 0:01:21.360 --> 0:01:25.839 Neo Applin, head of Inventium AI. Each episode we share 0:01:25.920 --> 0:01:28.680 one practical way to use AI better at. 0:01:28.520 --> 0:01:32.520 Work and in life. No fluff, no dech jargon, just 0:01:32.560 --> 0:01:35.959 things you can use straight away. So, Neo, there are 0:01:36.000 --> 0:01:38.960 so many ways that we can use AI to record 0:01:39.080 --> 0:01:44.200 our meetings now, And interestingly enough, like I'm in so 0:01:44.280 --> 0:01:45.920 many meetings during the week, a lot of them, and 0:01:46.000 --> 0:01:50.480 meetings with clients or sales calls, and most of those 0:01:50.680 --> 0:01:55.840 meetings are not being recorded with AI. So I'm still 0:01:55.840 --> 0:01:58.040 finding that even though there's lots of ways that people 0:01:58.080 --> 0:02:01.520 can record meetings using AI, it's generally not happening. Are 0:02:01.560 --> 0:02:02.480 you finding the same thing. 0:02:02.960 --> 0:02:04.680 Yeah, I think a lot of people see the AI 0:02:04.880 --> 0:02:07.120 is oh yeah, we probably should have recorded that after 0:02:07.160 --> 0:02:11.480 the fact, right, It's not the default just yet. And 0:02:11.520 --> 0:02:12.880 in a lot of ways, I kind of like this 0:02:12.960 --> 0:02:16.840 because as you know, your teams meetings and Zoom meetings 0:02:16.840 --> 0:02:18.880 and things like that, you can say every time you 0:02:18.919 --> 0:02:22.200 set the meeting, make sure you record it. Now, there 0:02:22.240 --> 0:02:25.280 are security privacy issues with that, like maybe this you 0:02:25.320 --> 0:02:27.400 don't want every meeting to be recorded, and so I 0:02:27.440 --> 0:02:30.000 get not having a default, but that's great, But it 0:02:30.040 --> 0:02:32.519 also means without having the default of recording, do people 0:02:32.560 --> 0:02:34.440 actually record it to people get the notes? And I 0:02:34.520 --> 0:02:36.880 think people are missing out on some really goodness, some 0:02:36.919 --> 0:02:39.840 great goodness are getting AI to be able to transcribe 0:02:39.880 --> 0:02:40.399 things for them. 0:02:40.880 --> 0:02:42.919 So we're probably a little bit different at inventing them 0:02:42.919 --> 0:02:46.440 because we have very much doubled down on a tool 0:02:46.680 --> 0:02:51.919 for bringing AI into all our meetings, but doing so unobtrusively, 0:02:52.080 --> 0:02:57.120 because one of the things I hate about AI meeting recorders, 0:02:57.800 --> 0:03:00.840 particularly ones that are not in built to the platform 0:03:01.000 --> 0:03:04.040 that you're having meetings within, like whether that be Zoom 0:03:04.280 --> 0:03:08.600 or teams, you know, where it is fairly unobtrusive in 0:03:08.680 --> 0:03:11.600 that it's not a separate meeting participant, but you do 0:03:11.760 --> 0:03:14.000 obviously have to pause the meeting and go, hey, do 0:03:14.040 --> 0:03:15.840 you mind if we record this, and then you know, 0:03:15.880 --> 0:03:19.359 find the record button and so on. And I find 0:03:19.360 --> 0:03:22.639 it very disconcerting when there's an AI meeting note taker 0:03:22.800 --> 0:03:25.760 arriving before the actual person arrives. That is a little 0:03:25.800 --> 0:03:30.000 bit of a pet peeve. But ad Inventium our number one, 0:03:30.080 --> 0:03:35.760 absolute favorite AI meeting note taker is Granola, So I 0:03:35.800 --> 0:03:38.960 have been a hardcore user of Granola for about a 0:03:39.080 --> 0:03:45.080 year now, and there's plenty of things I love about Granola. 0:03:45.680 --> 0:03:49.120 So shall we go there into perhaps what Granola is 0:03:49.160 --> 0:03:52.120 because it's a little bit different to other AI meeting 0:03:52.160 --> 0:03:53.040 software out there? 0:03:53.680 --> 0:03:56.160 All right, do you want to give it a granola introduction? 0:03:56.320 --> 0:03:58.680 I'm going to interview you about your granola use because 0:03:58.720 --> 0:04:00.360 you're much more hard care with granola than I am. 0:04:00.600 --> 0:04:02.400 I kind of flit around and try different tools. So 0:04:03.160 --> 0:04:05.560 what is it? First off? How does it work differently 0:04:05.720 --> 0:04:08.120 to Zoom and teams doing the recording? 0:04:09.320 --> 0:04:12.040 So there's a few really key differences in terms of 0:04:12.080 --> 0:04:16.880 the interface. It's like I've got a normal blank notepad 0:04:16.920 --> 0:04:18.960 digital notepad in front of me, where I can still 0:04:19.000 --> 0:04:21.919 take notes as I normally would in a meeting, But 0:04:22.040 --> 0:04:24.640 what is going on in the background is that Granola 0:04:24.920 --> 0:04:28.840 is taking a transcript, a word for word transcript of 0:04:28.880 --> 0:04:32.960 the meeting, but it's not actually recording any audio or video, 0:04:33.240 --> 0:04:37.880 which means it's very unobtrusive, and it's kind of like 0:04:37.920 --> 0:04:40.599 there's just a really fast note taker listening to the 0:04:40.640 --> 0:04:44.320 conversation and typing that all up. But what it's doing, 0:04:44.360 --> 0:04:49.039 because I'm also taking real notes in real time during 0:04:49.080 --> 0:04:52.520 the meeting, is it's noting what I'm doing, and it's 0:04:52.560 --> 0:04:55.800 thinking to itself, Ah, they must be the really important 0:04:55.800 --> 0:05:00.000 parts of the meeting, because Amantha is actually capturing those 0:05:00.160 --> 0:05:03.560 is herself. And so then at the end of the meeting, 0:05:03.760 --> 0:05:07.800 when it augments my notes through its transcription, it will 0:05:07.839 --> 0:05:11.679 provide a really accurate and good summary, but it will 0:05:13.000 --> 0:05:15.760 build that summary based on what it knows I think 0:05:15.960 --> 0:05:18.880 was important about the meeting. And then it acts like 0:05:19.000 --> 0:05:23.080 other AI meeting software out there, where I can have 0:05:23.120 --> 0:05:25.680 a chat with the transcript, or I can ask for 0:05:25.720 --> 0:05:30.080 the action items, or I can prompt it to give 0:05:30.120 --> 0:05:32.599 me a follow up email that captures the key decisions 0:05:32.600 --> 0:05:34.120 and actions and all those sorts of things. So that 0:05:34.200 --> 0:05:35.720 is essentially how Granola works. 0:05:36.520 --> 0:05:40.039 So in summary, it's not integrated with Teams or Zoom. 0:05:40.320 --> 0:05:42.400 It's a separate application, right. 0:05:42.480 --> 0:05:46.159 That's right. So it plugs into either the Google or 0:05:46.200 --> 0:05:49.919 the Microsoft ecosystem if you're not on I mean, I 0:05:49.920 --> 0:05:53.120 guess everyone's on one of those ecosystems, I think, or 0:05:53.120 --> 0:05:56.120 certainly the majority of listeners, So it plugs in. It 0:05:56.160 --> 0:05:59.720 plugs in, therefore to my calendar, assuming that your calendar 0:05:59.800 --> 0:06:03.320 is in the Google ecosystem or the Microsoft ecosystem, and 0:06:03.800 --> 0:06:09.880 it will automatically launch like when your meetings like, well, 0:06:09.880 --> 0:06:12.679 it will prompt you to launch. Sorry, it won't automatically launch. 0:06:12.720 --> 0:06:14.760 It still manually you still have to click a button 0:06:14.800 --> 0:06:18.120 to accept that it is going to launch and transcribe 0:06:18.120 --> 0:06:18.680 this meeting. 0:06:19.160 --> 0:06:21.000 But it gives you a notification saying, hey, you've got 0:06:21.000 --> 0:06:22.480 a meeting on now, do you want to open up 0:06:22.520 --> 0:06:24.240 teams and granola? That kind of thing. 0:06:24.400 --> 0:06:26.679 That's exactly right, which I also do find quite useful 0:06:26.720 --> 0:06:29.119 because it will open up both applications at the same time, 0:06:29.640 --> 0:06:31.720 so just you know, a little bit less friction when 0:06:31.760 --> 0:06:33.279 you've got a meeting about to start. 0:06:33.760 --> 0:06:36.040 But when you're in the team's meeting, you don't see 0:06:36.080 --> 0:06:38.600 it and no one sees it. It's just it's not 0:06:38.640 --> 0:06:43.280 like Granola's in the meeting. It's just part of your 0:06:43.400 --> 0:06:46.720 application background, not in teams or Zoom, which I really 0:06:46.760 --> 0:06:47.600 like about it as well. 0:06:48.080 --> 0:06:52.440 Yes, and something so ad inventim. For our internal meetings, 0:06:52.560 --> 0:06:57.680 there is implicit but also explicit knowledge that if you 0:06:57.720 --> 0:07:00.599 are having an internal meeting with someone else at Bentium, 0:07:01.160 --> 0:07:05.040 at least one probably all meeting participants will have granola 0:07:05.120 --> 0:07:07.440 going on in the background, which which I love so 0:07:07.640 --> 0:07:10.160 pretty much every single meeting, including you know, from one 0:07:10.200 --> 0:07:14.000 on ones to team meeting is just captured within Granola, 0:07:14.240 --> 0:07:17.400 which is really awesome because you can do things within Granola, like, 0:07:17.480 --> 0:07:20.560 you know, analyze all of my internal meetings and tell 0:07:20.560 --> 0:07:22.920 me what this says about you know, the team culture 0:07:22.960 --> 0:07:25.560 or how we make decisions, or you know, interesting prompts 0:07:25.600 --> 0:07:27.840 like that give you insight that you might not have 0:07:27.880 --> 0:07:32.440 otherwise had. But to me also, I think it's a 0:07:32.480 --> 0:07:36.040 really healthy sign of psychological safety. Like a lot of 0:07:36.080 --> 0:07:38.880 people gasp at the idea of your one on ones 0:07:39.040 --> 0:07:42.160 being recorded, like you know, the manageres one on ones 0:07:42.200 --> 0:07:45.160 with all their direct reports, but an amantium that's just 0:07:45.200 --> 0:07:46.920 a given, And I just think that is such rich 0:07:47.040 --> 0:07:50.040 data where you know, I can look back on themes 0:07:50.160 --> 0:07:52.800 or areas for development that I've chatted about with the 0:07:52.800 --> 0:07:56.760 people that I manage, and you know, and it means 0:07:56.760 --> 0:08:01.280 that I can be a a more useful and insightful leader, 0:08:01.480 --> 0:08:05.160 which I love. Now what I've started doing for external 0:08:05.160 --> 0:08:08.400 meetings is as a default jam My Ea, what she 0:08:08.440 --> 0:08:10.840 puts in the calendar invite is she just puts a 0:08:10.840 --> 0:08:16.840 little note saying that I use Granola to transcribe my meetings. 0:08:17.240 --> 0:08:19.680 We describe it as just having a really fast typist 0:08:19.760 --> 0:08:23.240 in the background, which is essentially what it is. I 0:08:23.280 --> 0:08:27.120 feel like psychologically that's a lot less you know, I 0:08:27.120 --> 0:08:30.600 don't know, scary or confronting than going Everything I say 0:08:30.760 --> 0:08:35.120 is being recorded and there is video and audio evidence. 0:08:35.200 --> 0:08:38.480 So it literally is like I'm just typing really fast 0:08:38.480 --> 0:08:42.040 and capturing everything, which I feel is far less intimidating. 0:08:43.040 --> 0:08:46.080 But you know, I think, you know, it's also just 0:08:46.400 --> 0:08:49.079 nice to pop that in the meeting invite, as I'm 0:08:49.120 --> 0:08:50.400 now doing with all my meetings. 0:08:50.880 --> 0:08:52.800 A couple of things I really like about granola is 0:08:53.400 --> 0:08:56.400 it's closer to being one note for those who know 0:08:56.520 --> 0:08:58.679 one note where you've got the folders and notes and things. 0:08:59.040 --> 0:09:01.679 It's closer to being than it is teams or zoom 0:09:02.360 --> 0:09:05.280 because you can create notes by creating just a granola. 0:09:05.320 --> 0:09:07.160 Whenever you want to create a granola, you can also 0:09:07.240 --> 0:09:09.760 create a note around a meeting. And it actually because 0:09:10.080 --> 0:09:11.679 as a meantas said, it hooks in with your diary 0:09:11.800 --> 0:09:13.640 and so you can actually get the meeting title and 0:09:13.679 --> 0:09:15.160 all those kinds of things to put on your notes. 0:09:15.400 --> 0:09:17.760 It also has like a calendar type thing, so you 0:09:17.760 --> 0:09:19.840 can see what meetings that I have two days ago, 0:09:19.840 --> 0:09:21.400 to be able to find the notes from your meetings 0:09:21.400 --> 0:09:24.600 a couple of days ago. There's even different spaces. They're 0:09:24.760 --> 0:09:27.760 kind of like folders in one note, because you might 0:09:27.840 --> 0:09:30.559 have a Granola you want to have for personal things 0:09:30.600 --> 0:09:32.360 separate to work things, and so you may want to 0:09:32.400 --> 0:09:34.280 keep your personal stuff separate from your work stuff. So 0:09:34.480 --> 0:09:36.880 the way that they've also structured on the inside is 0:09:36.880 --> 0:09:39.120 actually really quite clever, and I think it's a really 0:09:39.200 --> 0:09:42.240 handy tool. So when you think of Granola, think of 0:09:42.320 --> 0:09:44.319 one note in that it starts off with you just 0:09:44.400 --> 0:09:47.840 typing stuff in, but it then fills in some gaps 0:09:47.960 --> 0:09:50.320 using AI because of the transcript. Is that a good 0:09:50.320 --> 0:09:51.240 way to describe it? 0:09:51.880 --> 0:09:53.880 I like that for one note, users of which I 0:09:53.880 --> 0:09:54.240 am not. 0:09:54.640 --> 0:09:56.800 Well if not think of it as notion. It's like notion, 0:09:56.960 --> 0:09:58.880 except for AIS listening to everything that's being said, and 0:09:58.920 --> 0:10:02.040 then it will fill in the gaps of your notes 0:10:02.080 --> 0:10:02.520 on notion. 0:10:03.120 --> 0:10:06.040 Awesome. I love that now you're speaking my language. So 0:10:06.120 --> 0:10:09.280 that is Granola. This is not a sponsored episode or 0:10:09.400 --> 0:10:11.480 although if Granola wants to reach out to us and 0:10:11.520 --> 0:10:15.840 pay us money, we will happily accept. But always check 0:10:15.920 --> 0:10:20.199 with your IT department before installing software. That's right Neo, 0:10:20.400 --> 0:10:20.839 isn't it? 0:10:21.040 --> 0:10:21.760 Yes? 0:10:22.360 --> 0:10:26.840 Yes, But anyway, we love it at Inventium and highly 0:10:26.840 --> 0:10:29.160 recommend if you have permission to play with it, that 0:10:29.240 --> 0:10:32.719 you get into it. It's certainly saved me a lot 0:10:32.720 --> 0:10:36.160 of time and has given me so much data that 0:10:36.200 --> 0:10:39.280 has really helped improve my thinking and output. 0:10:40.160 --> 0:10:44.040 Now, for those who may be a little bit geeky 0:10:44.559 --> 0:10:46.360 and want to go and do something that, or maybe 0:10:46.440 --> 0:10:48.880 you're a little bit budget constrained. If you can't or 0:10:48.920 --> 0:10:54.000 don't want to get Granola, check out hyper Note, Hyprnote, 0:10:54.480 --> 0:10:58.439 hypernote dot app. There is an open source equivalent of Granola, 0:10:58.520 --> 0:11:00.320 not as good as granola, but I got to say 0:11:00.200 --> 0:11:03.400 they're improving this at a rate of knots. You may 0:11:03.440 --> 0:11:05.480 need a beefy laptop, but you can use that on 0:11:05.640 --> 0:11:08.200 Mac and Windows as well, so don't feel like you're 0:11:08.240 --> 0:11:10.000 left out if you can't get Granola. 0:11:11.280 --> 0:11:14.320 Amazing. Now, if you do track Granola, just send us 0:11:14.360 --> 0:11:16.559 a note let us know what you think. How you go, 0:11:16.880 --> 0:11:20.040 or if you have got favorite AI software that you 0:11:20.080 --> 0:11:23.000 think we should deep dive into in one of our 0:11:23.120 --> 0:11:28.040 how IAI episodes, Please drop us a note there are 0:11:28.080 --> 0:11:30.760 contact details in the show notes and we will see 0:11:30.800 --> 0:11:34.520 you next time. How i AI was hosted by me 0:11:34.640 --> 0:11:37.520 Amantha Imber and Neo Applan. A big thank you to 0:11:37.559 --> 0:11:40.840 Martin Imber who does our sound editing, and Jim Rubio 0:11:40.960 --> 0:11:44.080 for production support, and thank you to John Kilby who 0:11:44.120 --> 0:11:45.440 composed the theme music.