Speaker 1: Are you looking for ways to save time? I mean,
Speaker 1: there are plenty of tools out there to help streamline
Speaker 1: your work processes, but how do you know which ones
Speaker 1: work best? Well? Today, I want to give you three
Speaker 1: tools so that you can find out which websites are
Speaker 1: causing you too many minutes of distraction. Learn how to
Speaker 1: batch check your emails rather than becoming a slave to
Speaker 1: the inbox, and stop using I don't have time as
Speaker 1: an excuse not to do things. My name is doctor
Speaker 1: Amantha Inbat. I'm an organizational psychologist and the founder of
Speaker 1: behavioral science consultancy invent Him. And this is how I
Speaker 1: work a show about how to help you do your
Speaker 1: best work. If I were to ask you how you
Speaker 1: spent your time online yesterday, would you actually know? Would
Speaker 1: you know about how many minutes you spent on various
Speaker 1: sites like YouTube, Facebook, your local news website, true to
Speaker 1: collaborative websites like Google Docs. Chances are you probably wouldn't know.
Speaker 1: But self awareness is everything when it comes to managing
Speaker 1: our time. If we don't know how we are spending
Speaker 1: our time, it's really hard to know what changes that
Speaker 1: we can make to save time or use our time
Speaker 1: more wisely. So this is where Rooster comes in very handy.
Speaker 1: Rooster is a Chrome plugin, which means you install it
Speaker 1: and it runs in the background of your Chrome browser
Speaker 1: and it tracks your online behavior in the background as
Speaker 1: you go about your day. So what it does it
Speaker 1: tells you specifically how much time you're spending on every
Speaker 1: single website you visit throughout the day, and you can
Speaker 1: even set it to be the default homepage when you
Speaker 1: open up a new browser window, so that you're constantly
Speaker 1: reminded of how you are choosing to spend your time. So,
Speaker 1: for example, I'm recording this episode in the morning, and
Speaker 1: I'm looking at Rooster now and it's telling me that
Speaker 1: I haven't done much web surfing today, So it's saying
Speaker 1: I've spent fourteen minutes on Gmail, which is very unusual
Speaker 1: for me, because firstly, I don't use Gmail as my
Speaker 1: email checking software, but it was because i was programming
Speaker 1: a mail merch to go out. And I've also spent
Speaker 1: six minutes in Google Docs, which was related to that
Speaker 1: task that I was doing this morning. So I find
Speaker 1: Rooster super helpful because I think it's really easy to
Speaker 1: go down internet black holes and be completely unaware of it.
Speaker 1: So I love anything that brings more self awareness in
Speaker 1: terms of how I'm using my time, So I strongly
Speaker 1: recommend trying out Rooster Go to get rooster dot inn
Speaker 1: to check it out, and I also linked that in
Speaker 1: the show notes. Now, have you ever thought to yourself,
Speaker 1: I don't have time for more things in my life?
Speaker 1: You know, it might be that you think you don't
Speaker 1: have time to take up a new hobby, or to
Speaker 1: exercise more than once or twice a week, or perhaps
Speaker 1: you feel like you're too busy to adopt a new
Speaker 1: habit that you know would be good for you, maybe
Speaker 1: like meditation for example. But here's the thing you probably do,
Speaker 1: which brings me to the second tool I want to
Speaker 1: talk about, which is Eric Rud's Free Time Calculator. So
Speaker 1: this comes from Eric Rud er Ic Rood, and I'll
Speaker 1: link to that in the show notes. Eric has created
Speaker 1: a very cool tool that calculates and visualizes the free
Speaker 1: time that you have. So this calculator ask you to
Speaker 1: input things like how much time you spend sleeping, how
Speaker 1: much time you spend at work, how much time you
Speaker 1: spend working out, how much time you spend doing chores eating,
Speaker 1: all those sorts of things, and then it runs an
Speaker 1: analysis and tells you how many free hours you have
Speaker 1: per week. I personally found this free time calculator really
Speaker 1: puts time in perspective and will definitely make you think
Speaker 1: twice before you say I'd like to do that, but
Speaker 1: I don't have the time. I dare say that this
Speaker 1: free time calculator will really challenge this assumption. And I
Speaker 1: think that that's very, very useful. Okay, I want you
Speaker 1: to think about your workday yesterday, and I want to
Speaker 1: know how many times did you dip into your inbox.
Speaker 1: If you're like the average person, you would have done
Speaker 1: this every six minutes. And I think that you know
Speaker 1: that that's probably not ideal. And you know, we all
Speaker 1: know that email is highly addictive. It's designed to be
Speaker 1: that way. But if we can ditch our email addiction
Speaker 1: and batch check our email instead, whereby you only check
Speaker 1: your inbox three or four times a day, you'll be
Speaker 1: far more productive and far less reactive. And this final
Speaker 1: tool will help you do just that. It's a tool
Speaker 1: that I found out about from tech entrepreneur Ashatosh Priya Dashi,
Speaker 1: who is the founder of Sansama, and this tool is
Speaker 1: an email client which means that if you're using say
Speaker 1: Outlook or Gmail, you can actually run your email through
Speaker 1: this software and have this be the main interface that
Speaker 1: you check your email through and respond to email with.
Speaker 1: So this software is called Tempo, and what Tempo does
Speaker 1: is it actually forces batch checking of email. So the
Speaker 1: default setting in Tempo is that it only lets you
Speaker 1: receive emails two or three times a day. And I
Speaker 1: love this. I think this is a really brave choice
Speaker 1: in terms of software design, because everyone wants their software
Speaker 1: to be sticky, everyone wants you using their software as
Speaker 1: much as possible. But instead Tempo said, well, actually no,
Speaker 1: you'll be more productive if you're not constantly checking email.
Speaker 1: So look, you can override the default if you really
Speaker 1: want to. But I think that Tempo is a really
Speaker 1: interesting email software to try out. Now I must add
Speaker 1: some full disclosure here. I have not actually tried out
Speaker 1: Tempo because I am completely in love with Superhuman, another
Speaker 1: email client that I do talk about on the show occasionally,
Speaker 1: and I feel like I've invested so much time in
Speaker 1: learning all the shortcuts in Superhuman that it does become
Speaker 1: very quick for me. And to make sure I'm not
Speaker 1: checking it constantly, I just close the software application when
Speaker 1: I'm not using it. But I think that if you're
Speaker 1: not like me, and you're not particularly attached to the
Speaker 1: email client or email software that you're currently using, Tempo
Speaker 1: is an awesome thing to give a go to, and
Speaker 1: it might help you be more productive and tame your
Speaker 1: email addiction. So there we have it. Three things that
Speaker 1: you might want to try out today or this week
Speaker 1: to help manage your time better. So that is it
Speaker 1: for today's show. If you found it useful, if there
Speaker 1: were some useful tools that you think other people in
Speaker 1: your life might benefit from, why not share this episode
Speaker 1: with them. That is one of the ways that more
Speaker 1: people have found out about how I work. So that
Speaker 1: is it for today's show, and I will see you
Speaker 1: next time.