1 00:00:00,560 --> 00:00:03,640 Speaker 1: Are you looking for ways to save time? I mean, 2 00:00:03,640 --> 00:00:06,960 Speaker 1: there are plenty of tools out there to help streamline 3 00:00:07,000 --> 00:00:10,360 Speaker 1: your work processes, but how do you know which ones 4 00:00:10,440 --> 00:00:14,120 Speaker 1: work best? Well? Today, I want to give you three 5 00:00:14,280 --> 00:00:17,720 Speaker 1: tools so that you can find out which websites are 6 00:00:17,760 --> 00:00:20,919 Speaker 1: causing you too many minutes of distraction. Learn how to 7 00:00:21,040 --> 00:00:23,720 Speaker 1: batch check your emails rather than becoming a slave to 8 00:00:23,800 --> 00:00:27,960 Speaker 1: the inbox, and stop using I don't have time as 9 00:00:28,000 --> 00:00:35,480 Speaker 1: an excuse not to do things. My name is doctor 10 00:00:35,520 --> 00:00:38,960 Speaker 1: Amantha Inbat. I'm an organizational psychologist and the founder of 11 00:00:39,000 --> 00:00:42,879 Speaker 1: behavioral science consultancy invent Him. And this is how I 12 00:00:43,040 --> 00:00:46,040 Speaker 1: work a show about how to help you do your 13 00:00:46,080 --> 00:00:49,919 Speaker 1: best work. If I were to ask you how you 14 00:00:50,000 --> 00:00:55,720 Speaker 1: spent your time online yesterday, would you actually know? Would 15 00:00:55,760 --> 00:00:59,160 Speaker 1: you know about how many minutes you spent on various 16 00:00:59,200 --> 00:01:04,040 Speaker 1: sites like YouTube, Facebook, your local news website, true to 17 00:01:04,400 --> 00:01:10,679 Speaker 1: collaborative websites like Google Docs. Chances are you probably wouldn't know. 18 00:01:11,360 --> 00:01:15,320 Speaker 1: But self awareness is everything when it comes to managing 19 00:01:15,360 --> 00:01:18,720 Speaker 1: our time. If we don't know how we are spending 20 00:01:18,720 --> 00:01:22,040 Speaker 1: our time, it's really hard to know what changes that 21 00:01:22,080 --> 00:01:24,600 Speaker 1: we can make to save time or use our time 22 00:01:24,680 --> 00:01:30,399 Speaker 1: more wisely. So this is where Rooster comes in very handy. 23 00:01:31,319 --> 00:01:34,720 Speaker 1: Rooster is a Chrome plugin, which means you install it 24 00:01:34,760 --> 00:01:37,520 Speaker 1: and it runs in the background of your Chrome browser 25 00:01:37,920 --> 00:01:41,200 Speaker 1: and it tracks your online behavior in the background as 26 00:01:41,240 --> 00:01:44,560 Speaker 1: you go about your day. So what it does it 27 00:01:44,600 --> 00:01:48,040 Speaker 1: tells you specifically how much time you're spending on every 28 00:01:48,080 --> 00:01:51,640 Speaker 1: single website you visit throughout the day, and you can 29 00:01:51,720 --> 00:01:54,040 Speaker 1: even set it to be the default homepage when you 30 00:01:54,080 --> 00:01:57,120 Speaker 1: open up a new browser window, so that you're constantly 31 00:01:57,280 --> 00:02:01,640 Speaker 1: reminded of how you are choosing to spend your time. So, 32 00:02:01,760 --> 00:02:05,440 Speaker 1: for example, I'm recording this episode in the morning, and 33 00:02:05,800 --> 00:02:08,520 Speaker 1: I'm looking at Rooster now and it's telling me that 34 00:02:09,040 --> 00:02:12,560 Speaker 1: I haven't done much web surfing today, So it's saying 35 00:02:12,680 --> 00:02:16,600 Speaker 1: I've spent fourteen minutes on Gmail, which is very unusual 36 00:02:16,639 --> 00:02:20,600 Speaker 1: for me, because firstly, I don't use Gmail as my 37 00:02:20,800 --> 00:02:24,240 Speaker 1: email checking software, but it was because i was programming 38 00:02:24,240 --> 00:02:26,640 Speaker 1: a mail merch to go out. And I've also spent 39 00:02:26,760 --> 00:02:30,040 Speaker 1: six minutes in Google Docs, which was related to that 40 00:02:30,120 --> 00:02:33,040 Speaker 1: task that I was doing this morning. So I find 41 00:02:33,160 --> 00:02:37,800 Speaker 1: Rooster super helpful because I think it's really easy to 42 00:02:37,840 --> 00:02:41,160 Speaker 1: go down internet black holes and be completely unaware of it. 43 00:02:41,480 --> 00:02:44,120 Speaker 1: So I love anything that brings more self awareness in 44 00:02:44,200 --> 00:02:47,440 Speaker 1: terms of how I'm using my time, So I strongly 45 00:02:47,480 --> 00:02:51,920 Speaker 1: recommend trying out Rooster Go to get rooster dot inn 46 00:02:52,200 --> 00:02:55,679 Speaker 1: to check it out, and I also linked that in 47 00:02:55,720 --> 00:02:59,760 Speaker 1: the show notes. Now, have you ever thought to yourself, 48 00:03:00,240 --> 00:03:03,520 Speaker 1: I don't have time for more things in my life? 49 00:03:04,120 --> 00:03:06,200 Speaker 1: You know, it might be that you think you don't 50 00:03:06,240 --> 00:03:08,960 Speaker 1: have time to take up a new hobby, or to 51 00:03:09,760 --> 00:03:13,120 Speaker 1: exercise more than once or twice a week, or perhaps 52 00:03:13,120 --> 00:03:15,079 Speaker 1: you feel like you're too busy to adopt a new 53 00:03:15,120 --> 00:03:17,360 Speaker 1: habit that you know would be good for you, maybe 54 00:03:17,400 --> 00:03:22,520 Speaker 1: like meditation for example. But here's the thing you probably do, 55 00:03:23,680 --> 00:03:25,400 Speaker 1: which brings me to the second tool I want to 56 00:03:25,440 --> 00:03:29,200 Speaker 1: talk about, which is Eric Rud's Free Time Calculator. So 57 00:03:29,240 --> 00:03:34,000 Speaker 1: this comes from Eric Rud er Ic Rood, and I'll 58 00:03:34,040 --> 00:03:36,360 Speaker 1: link to that in the show notes. Eric has created 59 00:03:36,440 --> 00:03:41,040 Speaker 1: a very cool tool that calculates and visualizes the free 60 00:03:41,080 --> 00:03:44,800 Speaker 1: time that you have. So this calculator ask you to 61 00:03:44,960 --> 00:03:48,440 Speaker 1: input things like how much time you spend sleeping, how 62 00:03:48,520 --> 00:03:50,440 Speaker 1: much time you spend at work, how much time you 63 00:03:50,480 --> 00:03:53,320 Speaker 1: spend working out, how much time you spend doing chores eating, 64 00:03:53,360 --> 00:03:56,360 Speaker 1: all those sorts of things, and then it runs an 65 00:03:56,360 --> 00:03:59,560 Speaker 1: analysis and tells you how many free hours you have 66 00:03:59,680 --> 00:04:04,560 Speaker 1: per week. I personally found this free time calculator really 67 00:04:04,680 --> 00:04:08,760 Speaker 1: puts time in perspective and will definitely make you think 68 00:04:08,800 --> 00:04:12,000 Speaker 1: twice before you say I'd like to do that, but 69 00:04:12,080 --> 00:04:15,120 Speaker 1: I don't have the time. I dare say that this 70 00:04:15,200 --> 00:04:18,800 Speaker 1: free time calculator will really challenge this assumption. And I 71 00:04:18,839 --> 00:04:23,159 Speaker 1: think that that's very, very useful. Okay, I want you 72 00:04:23,240 --> 00:04:25,919 Speaker 1: to think about your workday yesterday, and I want to 73 00:04:26,000 --> 00:04:29,599 Speaker 1: know how many times did you dip into your inbox. 74 00:04:30,880 --> 00:04:32,800 Speaker 1: If you're like the average person, you would have done 75 00:04:32,880 --> 00:04:36,760 Speaker 1: this every six minutes. And I think that you know 76 00:04:37,040 --> 00:04:41,680 Speaker 1: that that's probably not ideal. And you know, we all 77 00:04:41,720 --> 00:04:44,359 Speaker 1: know that email is highly addictive. It's designed to be 78 00:04:44,560 --> 00:04:48,479 Speaker 1: that way. But if we can ditch our email addiction 79 00:04:48,920 --> 00:04:52,360 Speaker 1: and batch check our email instead, whereby you only check 80 00:04:52,400 --> 00:04:55,120 Speaker 1: your inbox three or four times a day, you'll be 81 00:04:55,279 --> 00:04:58,520 Speaker 1: far more productive and far less reactive. And this final 82 00:04:58,560 --> 00:05:00,800 Speaker 1: tool will help you do just that. It's a tool 83 00:05:00,800 --> 00:05:04,680 Speaker 1: that I found out about from tech entrepreneur Ashatosh Priya Dashi, 84 00:05:04,760 --> 00:05:08,279 Speaker 1: who is the founder of Sansama, and this tool is 85 00:05:08,320 --> 00:05:11,279 Speaker 1: an email client which means that if you're using say 86 00:05:11,320 --> 00:05:14,719 Speaker 1: Outlook or Gmail, you can actually run your email through 87 00:05:14,720 --> 00:05:17,279 Speaker 1: this software and have this be the main interface that 88 00:05:17,360 --> 00:05:20,400 Speaker 1: you check your email through and respond to email with. 89 00:05:20,760 --> 00:05:25,080 Speaker 1: So this software is called Tempo, and what Tempo does 90 00:05:25,480 --> 00:05:29,200 Speaker 1: is it actually forces batch checking of email. So the 91 00:05:29,279 --> 00:05:31,680 Speaker 1: default setting in Tempo is that it only lets you 92 00:05:31,760 --> 00:05:35,080 Speaker 1: receive emails two or three times a day. And I 93 00:05:35,240 --> 00:05:38,560 Speaker 1: love this. I think this is a really brave choice 94 00:05:38,600 --> 00:05:41,839 Speaker 1: in terms of software design, because everyone wants their software 95 00:05:41,880 --> 00:05:45,200 Speaker 1: to be sticky, everyone wants you using their software as 96 00:05:45,320 --> 00:05:49,160 Speaker 1: much as possible. But instead Tempo said, well, actually no, 97 00:05:49,640 --> 00:05:52,760 Speaker 1: you'll be more productive if you're not constantly checking email. 98 00:05:53,440 --> 00:05:55,960 Speaker 1: So look, you can override the default if you really 99 00:05:56,000 --> 00:05:58,200 Speaker 1: want to. But I think that Tempo is a really 100 00:05:58,360 --> 00:06:01,680 Speaker 1: interesting email software to try out. Now I must add 101 00:06:01,680 --> 00:06:04,480 Speaker 1: some full disclosure here. I have not actually tried out 102 00:06:04,480 --> 00:06:07,680 Speaker 1: Tempo because I am completely in love with Superhuman, another 103 00:06:07,720 --> 00:06:10,040 Speaker 1: email client that I do talk about on the show occasionally, 104 00:06:10,520 --> 00:06:13,080 Speaker 1: and I feel like I've invested so much time in 105 00:06:13,200 --> 00:06:16,760 Speaker 1: learning all the shortcuts in Superhuman that it does become 106 00:06:16,839 --> 00:06:19,200 Speaker 1: very quick for me. And to make sure I'm not 107 00:06:19,279 --> 00:06:22,280 Speaker 1: checking it constantly, I just close the software application when 108 00:06:22,320 --> 00:06:24,599 Speaker 1: I'm not using it. But I think that if you're 109 00:06:24,640 --> 00:06:26,839 Speaker 1: not like me, and you're not particularly attached to the 110 00:06:26,920 --> 00:06:30,440 Speaker 1: email client or email software that you're currently using, Tempo 111 00:06:30,600 --> 00:06:32,720 Speaker 1: is an awesome thing to give a go to, and 112 00:06:32,920 --> 00:06:35,560 Speaker 1: it might help you be more productive and tame your 113 00:06:35,680 --> 00:06:39,000 Speaker 1: email addiction. So there we have it. Three things that 114 00:06:39,040 --> 00:06:41,159 Speaker 1: you might want to try out today or this week 115 00:06:41,279 --> 00:06:44,560 Speaker 1: to help manage your time better. So that is it 116 00:06:44,600 --> 00:06:48,360 Speaker 1: for today's show. If you found it useful, if there 117 00:06:48,360 --> 00:06:51,000 Speaker 1: were some useful tools that you think other people in 118 00:06:51,000 --> 00:06:54,080 Speaker 1: your life might benefit from, why not share this episode 119 00:06:54,360 --> 00:06:56,560 Speaker 1: with them. That is one of the ways that more 120 00:06:56,600 --> 00:07:00,520 Speaker 1: people have found out about how I work. So that 121 00:07:00,640 --> 00:07:03,159 Speaker 1: is it for today's show, and I will see you 122 00:07:03,480 --> 00:07:04,000 Speaker 1: next time.