1 00:00:00,840 --> 00:00:04,359 Speaker 1: Today's episode is a little different because instead of interviewing 2 00:00:04,400 --> 00:00:08,879 Speaker 1: a guest, I am answering your questions because lately I 3 00:00:08,880 --> 00:00:11,800 Speaker 1: have been hearing the same frustrations again and again from 4 00:00:12,080 --> 00:00:15,840 Speaker 1: listeners and also in audiences. In the keynotes that I 5 00:00:15,960 --> 00:00:20,319 Speaker 1: am giving, I'm constantly hearing things like why do I 6 00:00:20,360 --> 00:00:22,880 Speaker 1: feel busier than ever that I feel like I'm getting 7 00:00:22,920 --> 00:00:28,160 Speaker 1: this done? Is AI actually helping anyone get massive productivity gains? 8 00:00:28,560 --> 00:00:30,880 Speaker 1: And why does every workplace say they care about well 9 00:00:30,880 --> 00:00:36,000 Speaker 1: being but everyone still seems exhausted. So, as always, thank you, 10 00:00:36,040 --> 00:00:38,680 Speaker 1: thank you, thank you for sending in your questions. I 11 00:00:38,840 --> 00:00:43,519 Speaker 1: absolutely love receiving them, and in this episode I have 12 00:00:43,640 --> 00:00:45,960 Speaker 1: picked a bunch of them that I'm going to tackle, 13 00:00:46,440 --> 00:00:50,080 Speaker 1: so things like why AI is making people feel more 14 00:00:50,120 --> 00:00:53,239 Speaker 1: overwhelmed instead of more productive, and how to stop your 15 00:00:53,240 --> 00:00:57,360 Speaker 1: calendar being hijacked by meetings, and why most to do 16 00:00:57,600 --> 00:01:02,120 Speaker 1: lists don't actually help you prioritize. So, as always, I'm 17 00:01:02,160 --> 00:01:04,560 Speaker 1: going to be sharing some of my personal habits and 18 00:01:04,680 --> 00:01:07,080 Speaker 1: also the things that we do at Inventium that have 19 00:01:07,160 --> 00:01:11,160 Speaker 1: worked for us. So if you've ever finished a week 20 00:01:11,280 --> 00:01:16,160 Speaker 1: feeling busy but wondering what you actually achieved, this episode 21 00:01:16,400 --> 00:01:25,280 Speaker 1: is most definitely for you. Welcome to How I Work, 22 00:01:25,520 --> 00:01:29,640 Speaker 1: a show about habits, rituals, and strategies for optimizing your day. 23 00:01:30,240 --> 00:01:34,759 Speaker 1: I'm your host, doctor Amantha Imber. Okay, the first question 24 00:01:34,880 --> 00:01:38,360 Speaker 1: comes from Colleen, and she has said, I start every 25 00:01:38,440 --> 00:01:42,480 Speaker 1: day with good intentions, but by lunchtime I'm completely derailed 26 00:01:42,880 --> 00:01:46,840 Speaker 1: by teams, messages and meetings. How do you actually stick 27 00:01:46,880 --> 00:01:51,960 Speaker 1: to your priorities? Well, Colleen, I don't think you're alone there. 28 00:01:52,480 --> 00:01:55,520 Speaker 1: I want to address the thing that I reckon. Is 29 00:01:57,160 --> 00:01:59,880 Speaker 1: I reckon it's one of the bigger, maybe the biggest 30 00:02:00,320 --> 00:02:05,960 Speaker 1: barrier to productivity in organizations, and that is meeting overload. 31 00:02:06,680 --> 00:02:09,680 Speaker 1: As I've said many times on this podcast, so little 32 00:02:09,720 --> 00:02:13,399 Speaker 1: thought goes into should we have a meeting about this? 33 00:02:14,040 --> 00:02:17,880 Speaker 1: And little thought goes into how long should this meeting 34 00:02:18,000 --> 00:02:22,200 Speaker 1: actually be? And instead meetings default to thirty or sixty minutes, 35 00:02:22,440 --> 00:02:25,200 Speaker 1: when a lot of those meetings could be a lot shorter, 36 00:02:25,440 --> 00:02:29,320 Speaker 1: like fifteen minutes. And even more still, you probably didn't 37 00:02:29,360 --> 00:02:32,720 Speaker 1: need to have a meeting. So what we do would 38 00:02:32,760 --> 00:02:37,520 Speaker 1: inventim And we've been pretty strict on this since we 39 00:02:37,560 --> 00:02:42,440 Speaker 1: started the four day week nearly nearly six years ago. 40 00:02:42,600 --> 00:02:46,680 Speaker 1: Now is that we aim to remove as many meetings 41 00:02:46,720 --> 00:02:51,560 Speaker 1: from our diary as possible, So this is mostly internal meetings. Obviously, 42 00:02:51,639 --> 00:02:56,560 Speaker 1: external meetings with clients, sales meetings, briefing calls, all those 43 00:02:56,600 --> 00:03:00,200 Speaker 1: sorts of things. We still do those, and you know, 44 00:03:00,280 --> 00:03:04,240 Speaker 1: I personally think that those things are best done synchronously 45 00:03:04,360 --> 00:03:07,040 Speaker 1: because often they're about the relationship and about the connection. 46 00:03:07,400 --> 00:03:11,520 Speaker 1: But internal meetings we're really strict on those. So something 47 00:03:11,560 --> 00:03:16,799 Speaker 1: that we default to at Inventium is if we need 48 00:03:16,840 --> 00:03:20,320 Speaker 1: to share information with someone else, and that information might 49 00:03:20,400 --> 00:03:25,880 Speaker 1: be from me a CEO, company updates or project updates, 50 00:03:25,919 --> 00:03:30,079 Speaker 1: given I am across pretty much all of the projects 51 00:03:30,080 --> 00:03:40,160 Speaker 1: at Inventium, So information updates, information sharing, like if like 52 00:03:40,280 --> 00:03:45,760 Speaker 1: comprehensive feedback, Like quite often I'll have a teammate I 53 00:03:45,880 --> 00:03:51,920 Speaker 1: want to get feedback on, say a new program or 54 00:03:52,000 --> 00:03:56,200 Speaker 1: workshop that they've been designing, or you know, perhaps I 55 00:03:56,480 --> 00:04:00,680 Speaker 1: have observed someone run a workshop and you know, and 56 00:04:00,680 --> 00:04:01,160 Speaker 1: we're going to. 57 00:04:01,080 --> 00:04:02,040 Speaker 2: Talk about feedback. 58 00:04:02,560 --> 00:04:07,240 Speaker 1: We always default to a synchronous communication and the tools 59 00:04:07,240 --> 00:04:10,640 Speaker 1: that we use most for this, the main one is LOOM, 60 00:04:10,760 --> 00:04:15,240 Speaker 1: so loom dot com. And if you haven't come across LOOM, 61 00:04:15,400 --> 00:04:17,839 Speaker 1: I know some of you probably have and are using it. 62 00:04:17,839 --> 00:04:22,400 Speaker 1: It's basically software that makes it really easy to record 63 00:04:22,600 --> 00:04:26,480 Speaker 1: your screen, record audio, and record a video. So it's 64 00:04:26,520 --> 00:04:29,920 Speaker 1: great for information sharing because you can share your screen. 65 00:04:30,080 --> 00:04:32,560 Speaker 1: If you want to share words or images, you can 66 00:04:32,640 --> 00:04:35,800 Speaker 1: just share a video of yourself, which is far more 67 00:04:35,800 --> 00:04:38,800 Speaker 1: interesting than in information update in an email. 68 00:04:39,400 --> 00:04:41,040 Speaker 2: And if you want to get a little bit fancier. 69 00:04:41,160 --> 00:04:44,880 Speaker 1: Another piece of software that we use a lot at Inventium, 70 00:04:45,160 --> 00:04:50,039 Speaker 1: more so for information sharing externally is software called Teller. 71 00:04:50,360 --> 00:04:54,760 Speaker 1: So I think the URL is Teller TV that I'll 72 00:04:54,760 --> 00:04:57,440 Speaker 1: link to all these in the show notes, and Teller 73 00:04:58,000 --> 00:05:00,240 Speaker 1: is just it's a little bit more fancy, it looks 74 00:05:00,240 --> 00:05:03,880 Speaker 1: a little bit more sleek. I personally use Teller for 75 00:05:04,279 --> 00:05:07,480 Speaker 1: a lot of client communication, Like if I'm putting together 76 00:05:07,880 --> 00:05:12,080 Speaker 1: a sales proposal for a client, I will put together 77 00:05:12,120 --> 00:05:15,719 Speaker 1: the written document or proposal, and then I will almost always, 78 00:05:15,760 --> 00:05:18,240 Speaker 1: i'd say ninety five percent of the time put together 79 00:05:18,440 --> 00:05:23,640 Speaker 1: an accompanying TeleVideo or essentially I'm presenting the information that 80 00:05:23,680 --> 00:05:26,280 Speaker 1: I'm sharing. It's to make it a little bit more engaging, 81 00:05:26,839 --> 00:05:30,120 Speaker 1: because no one needs more things to read, and that 82 00:05:30,320 --> 00:05:33,600 Speaker 1: is what we do. So by dramatically reducing meetings, and 83 00:05:33,640 --> 00:05:35,680 Speaker 1: I'm even I'm just going to pop into my calendar 84 00:05:35,760 --> 00:05:41,479 Speaker 1: now and just see how many internal meetings do I have. Look. Really, 85 00:05:41,560 --> 00:05:44,159 Speaker 1: all that looks like this week, and this is pretty typical, 86 00:05:44,360 --> 00:05:46,039 Speaker 1: is that we will have an all staff meeting on 87 00:05:46,080 --> 00:05:49,120 Speaker 1: a Monday, and I will have one on ones with 88 00:05:49,279 --> 00:05:53,440 Speaker 1: all of my team spread across the week, depending on 89 00:05:53,480 --> 00:05:55,679 Speaker 1: what they're doing is looking like and that is pretty 90 00:05:55,720 --> 00:05:59,039 Speaker 1: much it. Everything else is asynchronous. Okay, let's move on 91 00:05:59,080 --> 00:06:01,880 Speaker 1: to the next question. Linda, I feel busy all day, 92 00:06:02,200 --> 00:06:04,680 Speaker 1: but at the end of the week, I haven't moved 93 00:06:04,960 --> 00:06:09,960 Speaker 1: anything important forward. What is going on? Well, it sounds 94 00:06:10,040 --> 00:06:13,600 Speaker 1: like what is happening, Linda, is that your week is 95 00:06:13,960 --> 00:06:17,360 Speaker 1: really really reactive. You are responding to what is coming 96 00:06:17,400 --> 00:06:21,800 Speaker 1: through in your inbox, what coworkers or your manager is 97 00:06:21,880 --> 00:06:25,880 Speaker 1: asking you to do, and you're perhaps not giving yourself 98 00:06:25,920 --> 00:06:26,560 Speaker 1: the time to. 99 00:06:26,600 --> 00:06:29,800 Speaker 2: Proactively step back and think, hmm, what. 100 00:06:31,560 --> 00:06:34,360 Speaker 1: Is actually the best use of my time today or 101 00:06:34,640 --> 00:06:38,120 Speaker 1: this morning, or you know, at any given point during 102 00:06:38,160 --> 00:06:41,719 Speaker 1: the week. So something that I use, and it's something 103 00:06:41,760 --> 00:06:44,080 Speaker 1: that we teach in some of our programs that invent him, 104 00:06:44,279 --> 00:06:47,240 Speaker 1: is what we call the LIPS strategy. So this stands 105 00:06:47,320 --> 00:06:50,839 Speaker 1: for L is for list or l and a little 106 00:06:50,880 --> 00:06:54,400 Speaker 1: i P is for prioritize S is for schedule. So 107 00:06:54,680 --> 00:06:57,919 Speaker 1: how this works is that at the end of every workday, 108 00:06:58,440 --> 00:07:02,560 Speaker 1: you list out what the three most important things that 109 00:07:02,640 --> 00:07:06,880 Speaker 1: I need to get done tomorrow. Then you prioritize those 110 00:07:06,960 --> 00:07:10,239 Speaker 1: three what is the most important through to the least important. 111 00:07:10,440 --> 00:07:14,000 Speaker 1: Then schedule them in your diary, I mean time box them. 112 00:07:14,040 --> 00:07:17,440 Speaker 1: So book an appointment with yourself, a meeting with yourself 113 00:07:17,480 --> 00:07:19,640 Speaker 1: to get the thing done based on how much time 114 00:07:19,680 --> 00:07:22,120 Speaker 1: you think it will take. And it is a very 115 00:07:22,240 --> 00:07:26,360 Speaker 1: very simple strategy, but we have clients get amazing results 116 00:07:26,400 --> 00:07:28,760 Speaker 1: and it just helps them make sure that by the 117 00:07:28,840 --> 00:07:31,640 Speaker 1: end of the week you have actually achieved things that 118 00:07:31,760 --> 00:07:37,560 Speaker 1: align with your goals. Something else I do is I 119 00:07:38,120 --> 00:07:40,880 Speaker 1: a couple of experiments. I guess this is sort of 120 00:07:41,160 --> 00:07:43,320 Speaker 1: new stuff that I've been mucking around with. At the moment, 121 00:07:43,440 --> 00:07:47,200 Speaker 1: I've got a bunch of analogue index cards at my desk, 122 00:07:47,480 --> 00:07:51,480 Speaker 1: and I will sometimes when I'm feeling a little bit overwhelmed, 123 00:07:51,680 --> 00:07:54,000 Speaker 1: like I've got many many things that are going on 124 00:07:54,040 --> 00:07:56,800 Speaker 1: in my brain and I'm like, how am I going 125 00:07:56,840 --> 00:07:59,760 Speaker 1: to fit all these in? Is? I will write each 126 00:07:59,800 --> 00:08:02,480 Speaker 1: time gone an index card. I've then got a whiteboard 127 00:08:02,520 --> 00:08:04,920 Speaker 1: in my office that's got a canband board, so I'm 128 00:08:04,960 --> 00:08:05,760 Speaker 1: looking at it now. 129 00:08:05,800 --> 00:08:06,760 Speaker 2: So it's got a. 130 00:08:06,680 --> 00:08:09,880 Speaker 1: To do column, a doing column, a waiting column, like 131 00:08:09,920 --> 00:08:13,720 Speaker 1: if I'm waiting on feedback, for example, and then done. 132 00:08:13,800 --> 00:08:17,840 Speaker 1: And I've also got two rows. I've got it this 133 00:08:17,880 --> 00:08:20,960 Speaker 1: week row, and I've got a future row. And once 134 00:08:21,000 --> 00:08:23,600 Speaker 1: I've written all my tasks and unpacked everything in my 135 00:08:23,640 --> 00:08:27,000 Speaker 1: head onto the index cards, I'll map those index cards 136 00:08:27,080 --> 00:08:30,920 Speaker 1: onto my canband board and I try to in the 137 00:08:30,960 --> 00:08:33,800 Speaker 1: doing column never to have more than three cards in 138 00:08:33,840 --> 00:08:36,400 Speaker 1: the doing column at the one time. So that is 139 00:08:36,440 --> 00:08:38,320 Speaker 1: really working for me, just to get a lot of 140 00:08:38,360 --> 00:08:42,720 Speaker 1: the mental load and stress out of my head. Okay 141 00:08:43,240 --> 00:08:47,280 Speaker 1: from Brennan. Everyone keeps saying AI will save us time, 142 00:08:47,360 --> 00:08:48,960 Speaker 1: but most people I know feel busier. 143 00:08:49,080 --> 00:08:50,360 Speaker 2: What is going wrong? 144 00:08:51,120 --> 00:08:54,520 Speaker 1: That is a great question. I think there are a 145 00:08:54,559 --> 00:09:00,120 Speaker 1: few things that I see going wrong, certainly with the 146 00:09:00,120 --> 00:09:02,880 Speaker 1: people that I speak to and the organizations that I 147 00:09:03,280 --> 00:09:06,920 Speaker 1: that I talk to about this. So one thing where 148 00:09:06,920 --> 00:09:10,720 Speaker 1: I think people get really wrong is, you know a 149 00:09:10,720 --> 00:09:14,840 Speaker 1: lot of organizations at this stage are starting to put 150 00:09:14,880 --> 00:09:18,760 Speaker 1: staff through training or maybe you're an individual, an entrepreneur, freelancer, 151 00:09:19,160 --> 00:09:23,280 Speaker 1: and you know, perhaps you've done a course online. Hopefully 152 00:09:23,320 --> 00:09:26,439 Speaker 1: you've done one of Inventim's courses because they get great results. 153 00:09:26,800 --> 00:09:29,400 Speaker 1: But you know, perhaps you've watched some LinkedIn learning or 154 00:09:29,840 --> 00:09:33,720 Speaker 1: some YouTube or you know whatever, and most courses focus 155 00:09:33,800 --> 00:09:37,440 Speaker 1: on literacy, like here are the features, here are the 156 00:09:37,440 --> 00:09:40,600 Speaker 1: buttons to press. Here are like some basic ways that 157 00:09:40,640 --> 00:09:43,559 Speaker 1: you can use AI. And that's good, that is super important. 158 00:09:43,640 --> 00:09:46,920 Speaker 1: That is the that is absolutely the first and right step. 159 00:09:47,200 --> 00:09:51,199 Speaker 1: But where a lot of organizations I see falling down 160 00:09:51,400 --> 00:09:53,680 Speaker 1: is that they don't move to the next step, which 161 00:09:53,720 --> 00:09:56,840 Speaker 1: is leaverage. So it's one thing, for example, to know 162 00:09:56,880 --> 00:09:59,360 Speaker 1: how to create a GPT or an agent, but it's 163 00:09:59,400 --> 00:10:02,599 Speaker 1: another to actually go, Okay, how do I unpack the 164 00:10:02,640 --> 00:10:06,000 Speaker 1: different workflows in my day or the different tasks that 165 00:10:06,120 --> 00:10:10,240 Speaker 1: are really repetitive, and how then do I apply what 166 00:10:10,320 --> 00:10:13,000 Speaker 1: I know about AI, because I've got AI literacy to 167 00:10:13,200 --> 00:10:19,160 Speaker 1: actually leave reage AI and help me automate or certainly 168 00:10:19,920 --> 00:10:22,920 Speaker 1: make more efficient this particular workflow. 169 00:10:22,400 --> 00:10:24,679 Speaker 2: That I do every week or every day. So that's 170 00:10:24,720 --> 00:10:26,000 Speaker 2: where I see a really big gap. 171 00:10:27,400 --> 00:10:29,840 Speaker 1: And what I recommend if you can relate to that 172 00:10:30,160 --> 00:10:33,079 Speaker 1: is just start with one use case, a one workflow 173 00:10:33,160 --> 00:10:39,960 Speaker 1: in your life. Like, for example, one workflow that myself 174 00:10:40,280 --> 00:10:44,559 Speaker 1: and Jam, my assistant have is for the show notes 175 00:10:44,559 --> 00:10:45,360 Speaker 1: for a podcast. 176 00:10:45,440 --> 00:10:46,319 Speaker 2: Isn't an interview like. 177 00:10:46,400 --> 00:10:49,040 Speaker 1: What you were listening to now, is that we took 178 00:10:49,080 --> 00:10:53,320 Speaker 1: the time to develop a skill in Claude that is 179 00:10:53,480 --> 00:10:57,720 Speaker 1: trained on how to write great show notes based on 180 00:10:57,880 --> 00:11:01,440 Speaker 1: the transcript of an episode. Will then work with Claude 181 00:11:01,640 --> 00:11:04,600 Speaker 1: to do that. And you know, typically show notes used 182 00:11:04,640 --> 00:11:09,400 Speaker 1: to take maybe ten to fifteen minutes to write, and 183 00:11:09,480 --> 00:11:12,200 Speaker 1: now you know, we can get a really great first 184 00:11:12,280 --> 00:11:16,120 Speaker 1: draft in thirty seconds and it probably takes you know, 185 00:11:16,280 --> 00:11:21,840 Speaker 1: all of three minutes of a human edit going through correcting. 186 00:11:21,400 --> 00:11:22,040 Speaker 2: A few things. 187 00:11:22,240 --> 00:11:26,400 Speaker 1: And you know, and that is a twice weekly task 188 00:11:26,480 --> 00:11:28,880 Speaker 1: that has to happen because how I work obviously comes 189 00:11:28,920 --> 00:11:31,600 Speaker 1: out twice a week. So that's a really small example. 190 00:11:32,280 --> 00:11:35,760 Speaker 1: There are certainly ones that save me a lot more 191 00:11:35,800 --> 00:11:39,880 Speaker 1: time that I do every week or sometimes every day. 192 00:11:40,160 --> 00:11:43,320 Speaker 1: So one other thing, actually, I would say on that 193 00:11:43,440 --> 00:11:47,000 Speaker 1: question Brennan is think about like, you know, because you're 194 00:11:47,040 --> 00:11:49,679 Speaker 1: saying that I will save us time, but everyone feels 195 00:11:49,679 --> 00:11:53,680 Speaker 1: really busy. Is that for the vast majority of people 196 00:11:54,120 --> 00:11:56,520 Speaker 1: certainly the ones that we have surveyed Inventium and that 197 00:11:56,520 --> 00:11:59,679 Speaker 1: we've spoken to, the time saved is just filled with 198 00:11:59,720 --> 00:12:03,400 Speaker 1: more work, doing more work, and what you need to 199 00:12:03,400 --> 00:12:05,800 Speaker 1: be really deliberate about, and certainly if you're a leader 200 00:12:05,880 --> 00:12:08,800 Speaker 1: at an organization, you need to overtly say what are 201 00:12:08,840 --> 00:12:12,040 Speaker 1: your expectations? Like is your expectation that with all the 202 00:12:12,080 --> 00:12:15,840 Speaker 1: time that AI is saving us? Although that is not 203 00:12:15,920 --> 00:12:19,200 Speaker 1: everyone's experience that it is saving people time, but assuming 204 00:12:19,240 --> 00:12:22,000 Speaker 1: it is, where do you want people to channel that 205 00:12:22,120 --> 00:12:25,520 Speaker 1: new time? Because most people channeling it to doing more 206 00:12:25,840 --> 00:12:30,000 Speaker 1: work and that is leading to absolute brain fry, which 207 00:12:30,000 --> 00:12:34,360 Speaker 1: is something that I will be covering in an upcoming episode, 208 00:12:35,240 --> 00:12:39,480 Speaker 1: So that is not great. Ideally, some of that time 209 00:12:39,640 --> 00:12:44,079 Speaker 1: saved should be put towards just having more balance in 210 00:12:44,120 --> 00:12:47,400 Speaker 1: your life, particularly if you are working very long hours, 211 00:12:48,120 --> 00:12:50,000 Speaker 1: you know, more than say a forty hour week, as 212 00:12:50,040 --> 00:12:53,160 Speaker 1: a lot of us do. Some of that time should 213 00:12:53,200 --> 00:12:57,400 Speaker 1: be spent on actually getting time for you to recuperate, 214 00:12:57,520 --> 00:13:03,079 Speaker 1: rejuvenate and rock up next day feeling full of energy. Okay, 215 00:13:04,120 --> 00:13:08,599 Speaker 1: next question is from Tammy. I know well being is important, 216 00:13:08,679 --> 00:13:11,960 Speaker 1: but I always sacrifice it when work gets busy. 217 00:13:12,360 --> 00:13:13,320 Speaker 2: How do you protect your. 218 00:13:13,320 --> 00:13:17,840 Speaker 1: Energy without falling behind. Okay, I love this question, Tammy, 219 00:13:17,960 --> 00:13:20,000 Speaker 1: because for the last year and a half I have 220 00:13:20,120 --> 00:13:24,600 Speaker 1: been immersed in the world of energy and energy management. 221 00:13:24,920 --> 00:13:26,560 Speaker 2: So there's so much that I could say here. 222 00:13:26,640 --> 00:13:29,200 Speaker 1: And obviously, my new book, The Energy Game is coming 223 00:13:29,280 --> 00:13:34,320 Speaker 1: out in July. July seven is the date, and a 224 00:13:34,320 --> 00:13:37,480 Speaker 1: couple of things I think are really important here. So firstly, 225 00:13:38,920 --> 00:13:42,840 Speaker 1: you can't time manage your way out of exhaustion, like 226 00:13:42,960 --> 00:13:46,440 Speaker 1: if you are exhausted, but you're thinking that like Trello 227 00:13:46,720 --> 00:13:49,640 Speaker 1: boards or you know, Cambin boards like I've described, and 228 00:13:49,760 --> 00:13:54,760 Speaker 1: just good prioritization is gonna help you get more energy 229 00:13:54,920 --> 00:13:57,920 Speaker 1: and you know, manage your way out of chronic depletion. 230 00:13:58,240 --> 00:14:02,719 Speaker 1: Then you are hitting yourself. I have tried that strategy. 231 00:14:03,280 --> 00:14:06,000 Speaker 1: I certainly tried it for most of twenty twenty four 232 00:14:06,160 --> 00:14:10,800 Speaker 1: and it failed spectacularly. So you need to manage your 233 00:14:10,920 --> 00:14:13,160 Speaker 1: energy overthinking about managing your time. 234 00:14:13,160 --> 00:14:13,920 Speaker 2: That is the first thing. 235 00:14:14,760 --> 00:14:16,840 Speaker 1: The second thing I would say, it's so much more, 236 00:14:16,880 --> 00:14:19,400 Speaker 1: but I'll just keep it too, is think about your 237 00:14:19,520 --> 00:14:24,760 Speaker 1: energy not just as this big blanket thing like oh 238 00:14:24,800 --> 00:14:28,280 Speaker 1: I'm tired, I've got no energy. Instead, think about it 239 00:14:28,360 --> 00:14:32,160 Speaker 1: in three different buckets because there's three types of ways 240 00:14:32,200 --> 00:14:34,280 Speaker 1: that we can think about the different kinds of energy 241 00:14:34,280 --> 00:14:36,440 Speaker 1: that we have. We've got our physical energy, so what 242 00:14:36,480 --> 00:14:39,920 Speaker 1: are we feeling in our body? We have got our 243 00:14:40,200 --> 00:14:44,400 Speaker 1: cognitive energy or our mental energy, so how sharp are 244 00:14:44,440 --> 00:14:47,400 Speaker 1: we feeling or are we feeling really brain foggy. And 245 00:14:47,600 --> 00:14:51,560 Speaker 1: there's our emotional energy, so are we feeling, you know, 246 00:14:52,320 --> 00:14:55,360 Speaker 1: happy and full of beans and super resilient, or are 247 00:14:55,400 --> 00:14:57,600 Speaker 1: we crying at the drop of a hat, which is 248 00:14:57,640 --> 00:15:04,240 Speaker 1: a sign that your emotional bucket is running very low. 249 00:15:04,640 --> 00:15:06,760 Speaker 1: So once you start to think about your energy in 250 00:15:06,800 --> 00:15:10,280 Speaker 1: these three buckets, and I do recommend tracking each of 251 00:15:10,320 --> 00:15:13,320 Speaker 1: those in the energy game, I refer to them as 252 00:15:13,440 --> 00:15:16,320 Speaker 1: energy accounts. So actually tracking like what does the balance 253 00:15:16,360 --> 00:15:19,520 Speaker 1: feel like in those three energy accounts, you then can 254 00:15:19,560 --> 00:15:21,800 Speaker 1: start to hone in on strategies that are going to 255 00:15:21,840 --> 00:15:24,800 Speaker 1: improve that specific account, like you would use a really 256 00:15:24,800 --> 00:15:30,160 Speaker 1: different strategy to improve your physical energy versus your mental 257 00:15:30,280 --> 00:15:31,960 Speaker 1: energy or your emotional energy. 258 00:15:32,200 --> 00:15:33,960 Speaker 2: So that is all I'll say on that for now. 259 00:15:34,000 --> 00:15:41,320 Speaker 1: Hopefully that helps. We are going to take a short break, 260 00:15:41,320 --> 00:15:44,320 Speaker 1: but don't go away because coming up after the break, 261 00:15:44,440 --> 00:15:46,520 Speaker 1: I have more interesting questions. 262 00:15:46,160 --> 00:15:47,480 Speaker 2: And I'm going to answer. I'm going to be. 263 00:15:48,000 --> 00:15:51,920 Speaker 1: Answering the question of what's the biggest productivity mistake you 264 00:15:51,960 --> 00:15:55,800 Speaker 1: see smart people making and also on the topic of mistakes, 265 00:15:55,840 --> 00:15:59,840 Speaker 1: what's the biggest mistake companies are making when introducing AI. 266 00:16:00,400 --> 00:16:02,560 Speaker 1: We're also going to talk about how to switch off 267 00:16:02,760 --> 00:16:05,280 Speaker 1: after a really stressful work day and how do you 268 00:16:05,320 --> 00:16:14,680 Speaker 1: handle days when your motivation is completely gone? Okay, keeping 269 00:16:14,800 --> 00:16:19,200 Speaker 1: on the theme of energy question from Ruth, my company 270 00:16:19,200 --> 00:16:21,360 Speaker 1: offers a lot of well being initiatives, but people are 271 00:16:21,360 --> 00:16:24,760 Speaker 1: still burnt out. What actually makes a difference, Well, Ruth, 272 00:16:24,800 --> 00:16:29,000 Speaker 1: I would say absolutely seeing energy management trump's time management. 273 00:16:29,720 --> 00:16:32,720 Speaker 1: I mean that is just an absolute truth. I do 274 00:16:32,760 --> 00:16:35,160 Speaker 1: think that what happens with a lot of wellbeing initiatives, 275 00:16:35,280 --> 00:16:38,080 Speaker 1: like if you, I don't know, you've been given a 276 00:16:38,120 --> 00:16:40,720 Speaker 1: subscription to a meditation app or maybe you've got some 277 00:16:40,800 --> 00:16:45,880 Speaker 1: lunchtime yoga, is that often the problem is systemic. You know, 278 00:16:45,960 --> 00:16:50,400 Speaker 1: it might come from leaders that have you know, maybe 279 00:16:50,480 --> 00:16:54,400 Speaker 1: unrealistic expectations of the work that can get done. It 280 00:16:54,520 --> 00:16:59,400 Speaker 1: maybe comes from problematic cultural norms where people, you know, 281 00:16:59,680 --> 00:17:03,360 Speaker 1: dis the laws. In Australia, people still always feel the 282 00:17:03,400 --> 00:17:08,000 Speaker 1: need to respond to messages at all hours. You know, 283 00:17:08,080 --> 00:17:10,600 Speaker 1: a problem that I see some companies making is going, well, 284 00:17:10,600 --> 00:17:14,000 Speaker 1: We're going to have some you know, productivity training, you know, 285 00:17:14,040 --> 00:17:16,960 Speaker 1: which is great, like people will absolutely be able to 286 00:17:17,040 --> 00:17:21,280 Speaker 1: do their work in less time, but also make sure 287 00:17:21,560 --> 00:17:25,159 Speaker 1: that you are addressing those systemic issues of you know, 288 00:17:25,400 --> 00:17:28,679 Speaker 1: often what is the case is workload issues, and of 289 00:17:28,680 --> 00:17:32,040 Speaker 1: course AI complicates things more because we are simply expected 290 00:17:32,080 --> 00:17:37,960 Speaker 1: to do more work when we use AI. Okay, next 291 00:17:38,040 --> 00:17:40,800 Speaker 1: question is from Alana. How to high performers stop themselves 292 00:17:40,800 --> 00:17:45,480 Speaker 1: from over committing is a very good question. That is 293 00:17:45,520 --> 00:17:47,720 Speaker 1: also something I've thought about a lot when writing The 294 00:17:47,840 --> 00:17:50,640 Speaker 1: Energy Game. Again, there's many different tools that I could 295 00:17:50,640 --> 00:17:53,840 Speaker 1: give you here, I will say one that I find 296 00:17:53,840 --> 00:17:58,879 Speaker 1: particularly useful for decision making because ultimately, you know, everything 297 00:17:58,880 --> 00:18:02,880 Speaker 1: that you commit to is a decision. And here's the thing. 298 00:18:03,000 --> 00:18:06,679 Speaker 1: I call it takeaway seven. I can't remember where I 299 00:18:06,720 --> 00:18:09,840 Speaker 1: first heard it, but it's very very useful. Where if 300 00:18:09,880 --> 00:18:12,960 Speaker 1: you are being asked to commit to a new project, 301 00:18:13,080 --> 00:18:14,439 Speaker 1: or do you want to be involved in this thing, 302 00:18:14,520 --> 00:18:17,480 Speaker 1: or do you want to I don't know, donate your 303 00:18:17,480 --> 00:18:21,040 Speaker 1: time to you know, this committee or whatever the case is, 304 00:18:21,720 --> 00:18:25,080 Speaker 1: rate that decision in terms of how excited you're feeling 305 00:18:25,119 --> 00:18:31,320 Speaker 1: about that decision out of ten, Like, is this opportunity 306 00:18:31,840 --> 00:18:34,160 Speaker 1: a nine out of ten? Is it a six out 307 00:18:34,200 --> 00:18:36,560 Speaker 1: of ten? Is it an eight out of ten? And 308 00:18:36,800 --> 00:18:40,960 Speaker 1: take away seven involves taking away the option of seven 309 00:18:41,200 --> 00:18:46,159 Speaker 1: as an answer, because often you know, like seven is 310 00:18:46,200 --> 00:18:48,679 Speaker 1: just kind of a lukewarm yes, if something is a 311 00:18:48,720 --> 00:18:53,160 Speaker 1: seven out of ten, you're like, yeah, I think so maybe, 312 00:18:53,960 --> 00:18:57,600 Speaker 1: But certainly, like in net promoter score research, seven is passive, 313 00:18:58,280 --> 00:19:00,680 Speaker 1: So you should not be committing to things that are 314 00:19:00,720 --> 00:19:03,200 Speaker 1: only a seven out of ten. So what I want 315 00:19:03,200 --> 00:19:04,760 Speaker 1: you to do the next time you've got a decision 316 00:19:04,800 --> 00:19:08,480 Speaker 1: to make, like this is take away seven as an option, right, 317 00:19:08,760 --> 00:19:11,080 Speaker 1: because if something's an eight out of ten, that's sounding 318 00:19:11,119 --> 00:19:13,680 Speaker 1: pretty positive, it's something is a six out of ten 319 00:19:13,840 --> 00:19:16,479 Speaker 1: that is sounding not that good. I'm certainly not going 320 00:19:16,520 --> 00:19:18,880 Speaker 1: to be committing to opportunities that are a six out 321 00:19:18,880 --> 00:19:21,000 Speaker 1: of ten. And if you take away seven out of 322 00:19:21,000 --> 00:19:24,640 Speaker 1: ten as an option, it forces you into going yeah, 323 00:19:24,920 --> 00:19:27,160 Speaker 1: nah or yeah, I think. 324 00:19:27,000 --> 00:19:28,320 Speaker 2: I think that's a good opportunity. 325 00:19:28,440 --> 00:19:34,280 Speaker 1: So try taking away seven. Okay from Anita, what's the 326 00:19:34,320 --> 00:19:38,840 Speaker 1: biggest productivity mistake you see smart people making? And I mean, look, 327 00:19:38,880 --> 00:19:41,159 Speaker 1: this is the I A would say the biggest productivity 328 00:19:41,640 --> 00:19:45,600 Speaker 1: mistake I see most people making is just constant context switching. 329 00:19:46,160 --> 00:19:49,760 Speaker 1: And this is worse with AI because when you're asking 330 00:19:49,800 --> 00:19:53,560 Speaker 1: AI to do a task, it is taking time to think, 331 00:19:53,960 --> 00:19:56,040 Speaker 1: particularly if you've got one of the thinking models that 332 00:19:56,040 --> 00:20:01,000 Speaker 1: you're using, it takes more time than the models that 333 00:20:01,080 --> 00:20:04,199 Speaker 1: are not thinking things through in as much detail. So 334 00:20:04,920 --> 00:20:07,639 Speaker 1: what typically happens, and what I observe people doing is 335 00:20:07,640 --> 00:20:11,280 Speaker 1: that they will they will old tab to another screen 336 00:20:11,640 --> 00:20:16,359 Speaker 1: or another tab in their browser. And like, the context 337 00:20:16,440 --> 00:20:19,639 Speaker 1: switching has just gotten a whole lot worse, like it 338 00:20:19,720 --> 00:20:21,879 Speaker 1: used to be bad, where we'll you know, maybe be 339 00:20:22,520 --> 00:20:25,560 Speaker 1: working on writing a report and then we'll feel a 340 00:20:25,600 --> 00:20:28,399 Speaker 1: bit stuck, and then we'll go into our inbox and 341 00:20:28,440 --> 00:20:30,239 Speaker 1: then we'll remember, hang on, I've got this reporter right, 342 00:20:30,280 --> 00:20:32,040 Speaker 1: and then we'll go back to the report. But now 343 00:20:32,040 --> 00:20:33,960 Speaker 1: we're also, you know, we've got AI in the picture 344 00:20:33,960 --> 00:20:35,680 Speaker 1: and we're asking AI to do the thing, but it's 345 00:20:35,680 --> 00:20:37,600 Speaker 1: not doing it instantly. So I'm like, ah, might just 346 00:20:37,880 --> 00:20:40,840 Speaker 1: maybe I'll open up another tab with chat chapute and 347 00:20:40,880 --> 00:20:43,359 Speaker 1: ask it something else. While I'm waiting for the first 348 00:20:43,480 --> 00:20:46,600 Speaker 1: response to do its thing or you know or copilot 349 00:20:46,680 --> 00:20:47,800 Speaker 1: depending on what you're using. 350 00:20:48,359 --> 00:20:49,720 Speaker 2: And this is. 351 00:20:49,800 --> 00:20:53,880 Speaker 1: Messing with your brain massively. Certainly, we know from research 352 00:20:53,920 --> 00:20:59,040 Speaker 1: into multitasking versus monotasking, when we multitask or context switch 353 00:20:59,080 --> 00:21:01,800 Speaker 1: our way through a day, things take about forty percent 354 00:21:01,880 --> 00:21:05,280 Speaker 1: longer to do. So that is absolutely the biggest mistake 355 00:21:05,359 --> 00:21:06,439 Speaker 1: I see people making. 356 00:21:07,760 --> 00:21:11,480 Speaker 2: And you know, I also think that people don't. 357 00:21:11,240 --> 00:21:17,120 Speaker 1: Do enough to really design their work environment to avoid 358 00:21:17,240 --> 00:21:21,280 Speaker 1: having to use willpower to stay focused. So, for example, 359 00:21:21,520 --> 00:21:25,199 Speaker 1: a really easy hack to try today is don't have 360 00:21:25,280 --> 00:21:29,640 Speaker 1: your mobile phone within arm's reach, which I know sounds 361 00:21:29,680 --> 00:21:33,359 Speaker 1: crazy because for the majority of most days our phone 362 00:21:33,520 --> 00:21:36,760 Speaker 1: is within arm's reach. But if it is not, just 363 00:21:36,800 --> 00:21:39,960 Speaker 1: it's a physical barrier in the way for you checking 364 00:21:39,960 --> 00:21:42,000 Speaker 1: your phone or being distracted by your phone. So that's 365 00:21:42,040 --> 00:21:46,399 Speaker 1: just one little hack to try it today. Okay, what 366 00:21:46,680 --> 00:21:50,280 Speaker 1: do you do to switch off your brain after a 367 00:21:50,320 --> 00:21:56,560 Speaker 1: stressful work day? That comes from Robin? Okay, so one 368 00:21:56,560 --> 00:21:59,080 Speaker 1: thing I found that works really well for me. So 369 00:21:59,119 --> 00:22:03,080 Speaker 1: at Inventum are a remote first organization, which means we 370 00:22:03,320 --> 00:22:07,240 Speaker 1: do not we do not have an office, although we 371 00:22:07,359 --> 00:22:10,840 Speaker 1: are a member of the Commons, which is a wonderful 372 00:22:10,880 --> 00:22:13,840 Speaker 1: coworking space, or that they've got many spaces, which I 373 00:22:13,920 --> 00:22:17,840 Speaker 1: highly recommend. But we all work from home and it 374 00:22:17,880 --> 00:22:22,280 Speaker 1: can be really hard to have boundaries and stop work 375 00:22:22,280 --> 00:22:23,560 Speaker 1: at the end of the day. So the thing that 376 00:22:23,600 --> 00:22:26,720 Speaker 1: I found works best for me very very simple. I 377 00:22:27,040 --> 00:22:30,720 Speaker 1: leave my laptop in my home office. And yes, I'm 378 00:22:30,960 --> 00:22:33,280 Speaker 1: like fortunate enough to have a separate room that is 379 00:22:33,359 --> 00:22:37,200 Speaker 1: my office and recording studio where I'm sitting right now, 380 00:22:37,840 --> 00:22:41,399 Speaker 1: but if I leave my laptop there, I find that 381 00:22:41,440 --> 00:22:44,359 Speaker 1: it's so much easier to switch my brain off. So 382 00:22:44,440 --> 00:22:46,199 Speaker 1: I don't know what the equivalent is for you. And 383 00:22:46,240 --> 00:22:47,840 Speaker 1: you know, look, if you're like most people, you do 384 00:22:47,880 --> 00:22:50,520 Speaker 1: spend some days working from home. But I do find 385 00:22:50,600 --> 00:22:53,920 Speaker 1: just having that physical distance and leaving my work device, 386 00:22:53,960 --> 00:22:56,600 Speaker 1: which is my laptop, in a room that is separate 387 00:22:56,640 --> 00:23:00,960 Speaker 1: from where I'm going to relax, that is by far 388 00:23:01,040 --> 00:23:04,359 Speaker 1: the best hack that I've found. I also think that 389 00:23:04,760 --> 00:23:08,440 Speaker 1: having planned activities in the evening is also great, because 390 00:23:08,440 --> 00:23:09,800 Speaker 1: a lot of us, at the end of the workday, 391 00:23:10,440 --> 00:23:14,280 Speaker 1: the instinct is just to collapse after you know, eating dinner. 392 00:23:14,560 --> 00:23:16,200 Speaker 2: Maybe you know we're a parent and we're. 393 00:23:16,040 --> 00:23:17,600 Speaker 1: Putting kids to bed and all that sort of stuff 394 00:23:17,600 --> 00:23:20,680 Speaker 1: and then just like you, just collapse in front of Netflix. 395 00:23:20,720 --> 00:23:25,360 Speaker 1: That is pretty common, but I find a little hack 396 00:23:25,400 --> 00:23:29,800 Speaker 1: around that. It is very simple. It's just planning activities. 397 00:23:30,040 --> 00:23:32,560 Speaker 1: If I have got something planned in the diary, I 398 00:23:32,560 --> 00:23:36,720 Speaker 1: am far more likely to switch my brain off in 399 00:23:36,880 --> 00:23:41,679 Speaker 1: a you know, more fulfilling way than just collapsing in 400 00:23:41,720 --> 00:23:43,920 Speaker 1: front of the couch. Or it might even just be 401 00:23:44,000 --> 00:23:47,120 Speaker 1: an intention, like you know, my husband and I might 402 00:23:47,119 --> 00:23:49,920 Speaker 1: set the intention that, Okay, after dinner tonight, we're actually 403 00:23:49,920 --> 00:23:53,520 Speaker 1: going to play a board game instead of just you know, 404 00:23:53,640 --> 00:23:59,120 Speaker 1: watching TV. So intentions and planned activities very very helpful, 405 00:23:59,200 --> 00:24:05,159 Speaker 1: highly recommend. Okay, two more questions, firstly from Marissa, how 406 00:24:05,200 --> 00:24:08,440 Speaker 1: do you handle days when your motivation is completely gone? 407 00:24:09,320 --> 00:24:12,560 Speaker 1: That is a great question. I've certainly had many of 408 00:24:12,600 --> 00:24:18,000 Speaker 1: those days. And some research that I find very very helpful. 409 00:24:18,040 --> 00:24:23,800 Speaker 1: Here is research into the impact of taking a whole pass. 410 00:24:24,119 --> 00:24:25,520 Speaker 2: So a hall pass is like a get out of 411 00:24:25,560 --> 00:24:26,520 Speaker 2: jail free card. 412 00:24:26,680 --> 00:24:29,880 Speaker 1: I feel like it maybe gets used mostly in relation 413 00:24:30,160 --> 00:24:34,800 Speaker 1: to people in marriages being able to take a whole 414 00:24:34,920 --> 00:24:39,639 Speaker 1: pass when they want to have a night of freedom, 415 00:24:40,000 --> 00:24:44,320 Speaker 1: but it's really useful when it comes to new habits. 416 00:24:44,840 --> 00:24:48,280 Speaker 1: So when you you know, say with work, you're trying 417 00:24:48,280 --> 00:24:51,879 Speaker 1: to have like really productive days every single day, they 418 00:24:51,920 --> 00:24:54,800 Speaker 1: can sometimes be unrealistic. And then if you don't have 419 00:24:54,880 --> 00:24:57,600 Speaker 1: a productive day or your motivations low, you can just 420 00:24:57,640 --> 00:25:00,680 Speaker 1: beat yourself up and just feel really crap. Hall past 421 00:25:00,720 --> 00:25:04,080 Speaker 1: research suggests that if you deliberately give yourself one or 422 00:25:04,119 --> 00:25:07,240 Speaker 1: two Hall passes a week to just go, you know, today, 423 00:25:07,640 --> 00:25:09,240 Speaker 1: I'm just not going to be working at my best, 424 00:25:09,280 --> 00:25:10,720 Speaker 1: and that's totally fine. 425 00:25:11,440 --> 00:25:13,439 Speaker 2: It The research suggests that. 426 00:25:13,320 --> 00:25:17,640 Speaker 1: We will come back far more motivated and far more 427 00:25:17,720 --> 00:25:20,359 Speaker 1: likely to do the thing that we're trying to do 428 00:25:20,480 --> 00:25:23,399 Speaker 1: and in this case, have a you know, productive, motivated 429 00:25:23,720 --> 00:25:26,000 Speaker 1: day far more likely than if we. 430 00:25:26,000 --> 00:25:27,040 Speaker 2: Don't use that strategy. 431 00:25:27,920 --> 00:25:32,359 Speaker 1: Where where that research was born from was into habits 432 00:25:32,400 --> 00:25:35,800 Speaker 1: into health and well being. So one of the studies, 433 00:25:35,800 --> 00:25:38,200 Speaker 1: and I talk about this study in my last book, 434 00:25:38,240 --> 00:25:41,760 Speaker 1: The Health Habit, where they had a group of people 435 00:25:41,840 --> 00:25:44,520 Speaker 1: that had a daily walking goal, so a certain number 436 00:25:44,560 --> 00:25:48,919 Speaker 1: of steps per day, and everyone was split into two groups. 437 00:25:48,920 --> 00:25:50,680 Speaker 1: One group they just had to hit their step count 438 00:25:50,680 --> 00:25:53,439 Speaker 1: every day, which was a little bit more challenging than 439 00:25:53,480 --> 00:25:55,760 Speaker 1: what they were currently doing, was about twenty percent more 440 00:25:56,080 --> 00:25:59,240 Speaker 1: and the second group were given this whole past strategy 441 00:25:59,320 --> 00:26:01,520 Speaker 1: where they said, look, two days out of every week 442 00:26:01,600 --> 00:26:04,720 Speaker 1: for this month, it's totally fine if you don't hit 443 00:26:04,760 --> 00:26:07,200 Speaker 1: your goal. What they found is that the whole pass 444 00:26:07,920 --> 00:26:11,399 Speaker 1: group actually hit their step count goal more regularly, and 445 00:26:11,440 --> 00:26:13,560 Speaker 1: when they didn't hit it. On days that they didn't 446 00:26:13,640 --> 00:26:15,919 Speaker 1: hit it, they were far more likely to hit it 447 00:26:15,960 --> 00:26:18,639 Speaker 1: the following day because they weren't feeding themselves up, they 448 00:26:18,640 --> 00:26:21,320 Speaker 1: weren't feeling bad. So I do love the whole past 449 00:26:21,359 --> 00:26:25,480 Speaker 1: strategy when you're trying to do something every single day. Okay, 450 00:26:25,560 --> 00:26:28,200 Speaker 1: final question today is from Ian what is the biggest 451 00:26:28,240 --> 00:26:30,840 Speaker 1: mistake companies are making when introducing AI. 452 00:26:32,440 --> 00:26:32,720 Speaker 2: Ian. 453 00:26:32,760 --> 00:26:36,400 Speaker 1: There's so many, but here are a handful. So firstly, 454 00:26:36,640 --> 00:26:40,480 Speaker 1: giving people the software without the training like that to 455 00:26:40,600 --> 00:26:45,920 Speaker 1: me is just mental. You just encounter so many problems 456 00:26:45,920 --> 00:26:50,680 Speaker 1: when you give people Copilot without telling them, Hey, this 457 00:26:50,760 --> 00:26:52,600 Speaker 1: is how to get the most out of it, this 458 00:26:52,680 --> 00:26:55,040 Speaker 1: is how it applies to your role, this is how 459 00:26:55,080 --> 00:26:59,200 Speaker 1: you can think about your workflows and integrating AI into 460 00:26:59,240 --> 00:27:01,119 Speaker 1: it to save you a whole lot of time and 461 00:27:01,160 --> 00:27:06,000 Speaker 1: also augment your thinking. So that is a massive, massive problem. 462 00:27:06,119 --> 00:27:08,560 Speaker 1: When I think about the amount of money that people 463 00:27:08,600 --> 00:27:12,720 Speaker 1: are spending on licenses. Alternatively, I also see a lot 464 00:27:12,720 --> 00:27:15,840 Speaker 1: of very substandard training happening. There is a lot of 465 00:27:15,920 --> 00:27:20,440 Speaker 1: cheap and free training in AI, and I know that 466 00:27:20,480 --> 00:27:24,080 Speaker 1: this is ineffective because so often our phone rings an 467 00:27:24,119 --> 00:27:29,800 Speaker 1: inventium or our email inbox bings with organizations that have 468 00:27:30,160 --> 00:27:34,600 Speaker 1: gone for the cheap or free option, and it's either 469 00:27:34,880 --> 00:27:39,280 Speaker 1: turned people off the AI or it just they've actually 470 00:27:39,320 --> 00:27:45,720 Speaker 1: seen no productivity gains, so invest in training people. And certainly, 471 00:27:45,760 --> 00:27:49,480 Speaker 1: perhaps I'm biased, but Inventium dot ai is a good 472 00:27:49,480 --> 00:27:53,719 Speaker 1: place to start. Another mistake, which I alluded to earlier, 473 00:27:53,880 --> 00:27:56,520 Speaker 1: is just stopping at literacy like it's one thing to go. 474 00:27:56,720 --> 00:27:59,480 Speaker 1: Here's how the AI works, Here's what AI is. Here 475 00:27:59,480 --> 00:28:02,359 Speaker 1: are some base sequays to use it to rewrite your emails. 476 00:28:02,840 --> 00:28:06,800 Speaker 1: Literacy is important, but you need to continue onto part two, 477 00:28:06,920 --> 00:28:10,760 Speaker 1: which is leaverage. How do you actually leaveage that knowledge 478 00:28:10,960 --> 00:28:15,800 Speaker 1: about how AI works into the specific workflows that you 479 00:28:15,880 --> 00:28:19,800 Speaker 1: do every day or every week. Super super important. Again, 480 00:28:21,320 --> 00:28:23,359 Speaker 1: drop me a line if you need help with this. 481 00:28:24,400 --> 00:28:27,919 Speaker 1: And final mistake that I see companies and specifically leaders 482 00:28:27,960 --> 00:28:33,200 Speaker 1: making is not communicating what are people expected to do 483 00:28:33,359 --> 00:28:37,280 Speaker 1: with the time they are saving, which is really important 484 00:28:37,320 --> 00:28:42,400 Speaker 1: because what people will either think and either things are 485 00:28:42,400 --> 00:28:44,280 Speaker 1: problematic is that, well, we just need to do it. 486 00:28:44,360 --> 00:28:47,320 Speaker 1: We just need to fill that time with more work 487 00:28:47,400 --> 00:28:50,040 Speaker 1: and more intense work because the AI is doing the 488 00:28:50,080 --> 00:28:54,200 Speaker 1: more menial or repetitive or monotonous work, or they think 489 00:28:54,240 --> 00:28:57,160 Speaker 1: that that time will be filled by them losing their job. 490 00:28:57,560 --> 00:29:02,360 Speaker 1: So leaders need to proactively communicate what should you be 491 00:29:02,480 --> 00:29:05,600 Speaker 1: doing with the time you are saving? And yes, some 492 00:29:05,680 --> 00:29:08,880 Speaker 1: of that will be around productivity, but a lot of 493 00:29:08,920 --> 00:29:11,840 Speaker 1: it should be, you know, put into innovation and how 494 00:29:11,840 --> 00:29:14,360 Speaker 1: can we get better and where are new opportunities we 495 00:29:15,160 --> 00:29:16,960 Speaker 1: you know, we could move into as a company, or 496 00:29:17,000 --> 00:29:19,200 Speaker 1: that you know I could do to improve my part 497 00:29:19,240 --> 00:29:22,560 Speaker 1: of the business. It should be learning, learning, new skills, 498 00:29:22,640 --> 00:29:25,800 Speaker 1: learning and development, you know, it should be you know, 499 00:29:25,880 --> 00:29:28,040 Speaker 1: certainly put into well, how do I think about actually 500 00:29:28,080 --> 00:29:31,480 Speaker 1: redesigning my job now that AI is helping you know, 501 00:29:31,560 --> 00:29:35,480 Speaker 1: potentially with a small to large amount of it. And finally, 502 00:29:35,720 --> 00:29:38,080 Speaker 1: how can I use that time to actually live a 503 00:29:38,160 --> 00:29:42,600 Speaker 1: balanced life and not be at work a crazy amount 504 00:29:42,600 --> 00:29:47,600 Speaker 1: of hours every week? So that brings us to the 505 00:29:47,680 --> 00:29:52,160 Speaker 1: end of this ask Me Anything episode. I hope that 506 00:29:52,240 --> 00:29:55,720 Speaker 1: you have gained one or two or maybe more useful 507 00:29:56,120 --> 00:30:00,000 Speaker 1: little techniques or ideas that you can put into practice 508 00:30:00,160 --> 00:30:04,560 Speaker 1: today or maybe take back to your workplace. As always, 509 00:30:05,000 --> 00:30:08,040 Speaker 1: dropped me a note with any questions that you have 510 00:30:08,160 --> 00:30:10,800 Speaker 1: for the next Ask Me Anything episode. I tend to 511 00:30:10,840 --> 00:30:13,959 Speaker 1: record them about once a quarter. And there is also 512 00:30:14,000 --> 00:30:17,239 Speaker 1: a link if you want to be super awesome and 513 00:30:17,320 --> 00:30:20,800 Speaker 1: create an audio question where, which is really simple. You 514 00:30:20,880 --> 00:30:23,440 Speaker 1: just pop on the site that is in the show 515 00:30:23,480 --> 00:30:26,800 Speaker 1: notes and you can record a question for me. That 516 00:30:26,920 --> 00:30:29,120 Speaker 1: is it for today and I will see you next time. 517 00:30:30,680 --> 00:30:33,440 Speaker 1: If you like today's show, make sure you hit follow 518 00:30:33,560 --> 00:30:37,040 Speaker 1: on your podcast app to be alerted when new episodes drop. 519 00:30:37,600 --> 00:30:39,280 Speaker 2: How I Work was recorded. 520 00:30:38,920 --> 00:30:41,600 Speaker 1: On the traditional land of the Warrangery People, part of 521 00:30:41,600 --> 00:30:43,920 Speaker 1: the Cool and Nation. A big thank you to Martin 522 00:30:44,000 --> 00:30:45,560 Speaker 1: Nimber for doing the sound mix.