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Speaker 1: If you've ever opened your inbox seen a wall of

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Speaker 1: industry newsletters and thought I'll come back to those later,

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Speaker 1: only to never come back to it, you are not alone.

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Speaker 1: Keeping up with industry news, research, and trends is meant

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Speaker 1: to make us better at our jobs, but somewhere along

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Speaker 1: the way, and certainly for me, it's turned into a

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Speaker 1: source of guilt and cognitive overload. The issue isn't curiosity,

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Speaker 1: it's that staying informed has become a job in and

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Speaker 1: of itself, and most of us don't have time for that.

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Speaker 1: So in this episode, Neil and I are going to

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Speaker 1: talk about how to use AI as a proper research assistant,

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Speaker 1: not just to summarize things, but to filter, prioritize, and

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Speaker 1: surface what actually matters to you, and to do it

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Speaker 1: automatically so that you can simply schedule regular briefings to

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Speaker 1: land in your inbox so you don't even have to

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Speaker 1: press a button. By the end, you're going to have

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Speaker 1: a much more efficient and intentional way to stay in

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Speaker 1: formed about the things that you need to know in

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Speaker 1: your world of work. Welcome to how IAI with me

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Speaker 1: Doctor Amantha Imba and Neo Applin, head of Inventium AI

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Speaker 1: each episode, we share one practical way to use AI

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Speaker 1: better at work and in life. No fluff, no tech jagon,

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Speaker 1: just things you can use straight away. So a problem

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Speaker 1: that I have is that I subscribe to a lot

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Speaker 1: of newsletters. Some of them are industry news around AI,

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Speaker 1: some of them are psychology and academic newsletters where I'm

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Speaker 1: trying to stay on top of, you know, what are

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Speaker 1: the latest findings in the world of behavioral science and

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Speaker 1: productivity and well being in the areas that we work

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Speaker 1: in at Inventium, And it can be really time consuming

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Speaker 1: to go through my inbox every week, and you know, look,

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Speaker 1: to be honest, I'm really bad at it. I've just

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Speaker 1: got a backlog of literally hundreds of newsletters that I'm like, ah,

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Speaker 1: I need to get on top of this. So how

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Speaker 1: can AI help with this problem where you're trying to

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Speaker 1: stay on top of certain things, whether that be industry

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Speaker 1: news or trends or something else, and not just let

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Speaker 1: things pile up in the inbox.

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Speaker 2: I'm going to take you about two, probably three awesome

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Speaker 2: tips to be able to be get AI to be

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Speaker 2: your research assistant. And it's awesome for this. Now, the

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Speaker 2: first thing I've got to say is with all these

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Speaker 2: and you probably get sick of give it context, give

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Speaker 2: it background, tell it what you really need to know.

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Speaker 2: So if you were, say doing the yours and matthe,

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Speaker 2: you wouldn't say, tell me about the latest in productivity.

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Speaker 2: It's not going to give you a great result. You'd

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Speaker 2: have to say what type of productivity you're caring about?

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Speaker 2: What kind of resources you want the AI to tell

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Speaker 2: you about. When you say new or the latest, what

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Speaker 2: is new or latest? You is that last week, the

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Speaker 2: last month, the last year, those kinds of things. So

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Speaker 2: we need to be really clear with AI what we

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Speaker 2: wanted to search for, where we're getting it to search,

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Speaker 2: and then how we want it to give us that information.

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Speaker 2: So this is your resoarch your system. You're the boss,

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Speaker 2: so let's boss this research system around to get to

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Speaker 2: do the things you want. So you could just run

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Speaker 2: just a standard prompt, didn't get it to search the internet.

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Speaker 2: But with this I encourage you to be specific. So

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Speaker 2: here's just a really samp, a small one that I've

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Speaker 2: done for my AI, which is scan the frontier of

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Speaker 2: AI for productivity across official product release notes, credible tech

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Speaker 2: press expert commentary, Practical workflows So that's a little bit

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Speaker 2: of a quick snippet of what I want to learn about,

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Speaker 2: as I don't really care about Oh, there's model XRP

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Speaker 2: five which is such as such, No I care about

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Speaker 2: AI for productivity in this particular search. I've said here

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Speaker 2: across official product release notes. So I care about something

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Speaker 2: that Open AI or something that claud My and Anthropic

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Speaker 2: are put out rather than Bob's AI company in a

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Speaker 2: basement somewhere credital tech Press, rather than just people having

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Speaker 2: their blog and practical workflows and things like that. So

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Speaker 2: it's like, where do you want it to search, how

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Speaker 2: do you want it to search, what do you trust?

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Speaker 2: What do you want it to trust? So for example,

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Speaker 2: if you're in HR, you might say, I want to

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Speaker 2: know the latest legislations changes, and I'm in Victoria, so

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Speaker 2: therefore I want the Victorian government, and I want these

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Speaker 2: particular government departments. I may want insurers in case they're

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Speaker 2: talking about things there. So be really clear. Maybe law firms,

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Speaker 2: you go, yeah, I rate these five law firms. Whatever

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Speaker 2: they say, I really want to know. So tell AI

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Speaker 2: where you want it to search, then tell it how

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Speaker 2: you want to present this report. So is it a

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Speaker 2: short report is a long detailed report. What kind of

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Speaker 2: points do you want it to make? How do you

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Speaker 2: want it to be structured? So for me, I like

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Speaker 2: to be able to show you some extra tips on this.

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Speaker 2: I like to be able to quickly parse it and

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Speaker 2: get it to say, what's new? Why does this matter

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Speaker 2: to me? Why is this different? Those kind of things,

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Speaker 2: because there's so many text release stuff, and most of

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Speaker 2: it doesn't really make a difference, right, It's just like

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Speaker 2: product release version three point five? Who gets then? Also,

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Speaker 2: what you may want to say is, hey, you want

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Speaker 2: this news to be prioritized, So you might say, prioritize

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Speaker 2: the one from the official sources, the government sources those

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Speaker 2: kind of things, and put in some industry commentary and

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Speaker 2: things like that, so I can learn what's going on

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Speaker 2: those kind of things. So you can do this and

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Speaker 2: just run this manually. So this is a prompt. You

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Speaker 2: can save in your prompt library and then run this

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Speaker 2: whenever you want that report. A bit of a got

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Speaker 2: you there. If you're going to run this regularly just

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Speaker 2: by yourself, when you hit the go button, then I

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Speaker 2: would put in the dates, so for the last month,

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Speaker 2: tell me these things for the last week or whenever

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Speaker 2: it was you last ran it, rather than just say

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Speaker 2: tell me the latest, And of course it has no

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Speaker 2: idea what latest actually means. So that's just an easy

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Speaker 2: way to do it. Easy, simple prompt, be clear about

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Speaker 2: what you want, run when you like.

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Speaker 1: So that all sounds good, but I know for me,

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Speaker 1: I want regular updates. I don't want to have to

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Speaker 1: manually go into my prop library and just remember to

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Speaker 1: do it every week for example. So how do I

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Speaker 1: solve that problem?

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Speaker 2: Yeah, it's really annoying to have to remember, Oh Jesus Friday,

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Speaker 2: I've got to run this, damn reporting it, you know,

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Speaker 2: So how do you get this to be scheduled? Now?

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Speaker 2: With a co pilot and with chetchipt there are schedule

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Speaker 2: functions which are really awesome. I particularly like the chat

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Speaker 2: TOPT one better, but let me tell you about it.

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Speaker 2: So with CHCHBT, what you'll do is, in fact, you

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Speaker 2: need to use the magic words of schedule this or

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Speaker 2: I want you to run this every Friday at five

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Speaker 2: pm or something like that, and they'll then tell AI

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Speaker 2: to run that prompt every Friday at five pm. And

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Speaker 2: what it does is it puts it within the schedules

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Speaker 2: function which you go into settings and then you go

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Speaker 2: to the scheduled function and will then show up there.

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Speaker 2: So you can have multiple ones of these running. So

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Speaker 2: you might have a productivity one, you might have an

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Speaker 2: industry thing, you might have whatever you want. You can

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Speaker 2: have multiple ones of these and you can then click

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Speaker 2: on them and then tweak what you want. So maybe

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Speaker 2: you want to run it instead of every Friday, you

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Speaker 2: want to run it every day at five pm or

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Speaker 2: something like that. And so you can say whether it's daily, weekly, monthly, annually,

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Speaker 2: you can get some custom things and whatnot, and you

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Speaker 2: could of course turn the schedules on or off if

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Speaker 2: you want.

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Speaker 1: So does that mean then in the prompt I need

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Speaker 1: to give it a specific time frame, like would I

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Speaker 1: need to say in the last seven days or in

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Speaker 1: the last twenty four hours for example?

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Speaker 2: Yep, absolutely yeah, rather than saying from the fourteenth of

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Speaker 2: April on that kind of stuff.

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Speaker 1: Yep.

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Speaker 2: So for the last seven days timeframe, and I want

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Speaker 2: you to run this every Friday at five pm.

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Speaker 1: And then how do I receive that information? So for

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Speaker 1: people that have never set up like a scheduled task,

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Speaker 1: where is this information going? Do I have to go

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Speaker 1: into a chat thread? Is it going to somewhere else

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Speaker 1: where do I find it?

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Speaker 2: Yeah, they try to do a bit of a chat

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Speaker 2: thread is the home for it, but they'll losso said

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Speaker 2: you an email saying hey, look it's done. Now you've

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Speaker 2: sometimes it email will end up in your junk folders,

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Speaker 2: so you'll have to dig for that. But yeah, what

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Speaker 2: it does is it runs that prompt in that chat

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Speaker 2: thread again next Friday, if that was the weekly one

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Speaker 2: you wanted. So yeah, you've got to go back into

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Speaker 2: that chat thread to be able to see that latest

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Speaker 2: inverted Commas report from it. So yeah, it's there successible.

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Speaker 2: You can then turn it on or off and then

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Speaker 2: be able to manage it that way if you want to.

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Speaker 2: So yeah, email notification as well as chat thread. So

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Speaker 2: that's how chatic Chat to BT does it. Microsoft's is

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Speaker 2: a little bit different with their copilot, so at least

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Speaker 2: within the copilot for offs three, six, five, what you

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Speaker 2: can do is after you've given it a prompt so

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Speaker 2: I was like review the last seven days of AI

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Speaker 2: news or whatever it is, it will then give you

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Speaker 2: the report. At the end of its report, you've got

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Speaker 2: to click the three dot points and then you go

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Speaker 2: schedule this and then I'll give you a pop up

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Speaker 2: and then you can say when you want to schedule

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Speaker 2: it daily, weekly, monthly, all those kind of things. At

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Speaker 2: the moment, there is a limitation, and maybe by the

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Speaker 2: time you're listening to this podcast it may have changed.

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Speaker 2: Limitation is you can only run a schedule fifteen times,

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Speaker 2: So if you want it to run it daily, it

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Speaker 2: runs it fifteen days and then it stops. You can't

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Speaker 2: say I want to run it weekly for the rest

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Speaker 2: of my life, unfortunately, so maybe you might need to

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Speaker 2: send yourself a reminder in your calendar after that fifteen

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Speaker 2: to then redo that. Which is a little bit of

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Speaker 2: a limitation at the moment, but that is how Microsoft

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Speaker 2: are running it at the moment.

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Speaker 1: Anything else that listeners should know.

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Speaker 2: Get this more of like an expert level of this.

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Speaker 2: I'll give you some tips on how I structure my

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Speaker 2: I've got a weekly AI review news type stuff in

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Speaker 2: case something comes up that I didn't picked up in

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Speaker 2: all of my other feeds that I get. So I've

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Speaker 2: got pretty much what I've told you about before, which

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Speaker 2: is AI productivity and what areas I care about with

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Speaker 2: AI productivity. So I've got in you know, like features

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Speaker 2: include hyped items, only verifiable, and here are the sources

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Speaker 2: that I want you to search for. So I've already

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Speaker 2: said that you know that the major industry players and

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Speaker 2: things like that, but I've actually been really specific about

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Speaker 2: which of the players I care about. I've also said

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Speaker 2: major productivity partners that affect are affected by these releases

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Speaker 2: as well. So if Notion do an AI update, I

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Speaker 2: will need to know that, So I've put that in

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Speaker 2: there as well. So when you're putting in your here

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Speaker 2: are my sources, here's what I care about. Put it

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Speaker 2: as wide as you need to be, but also quite

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Speaker 2: pretty specific. In there. You can also get to search

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Speaker 2: social sources so x slash, Twitter, you can get it

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Speaker 2: to search for certain people's feeds there, newsletters, blogs, if

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Speaker 2: you've got it like a resource or links, you can

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Speaker 2: put them in as well. So be really specific about

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Speaker 2: where you want it to so which doesn't have to

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Speaker 2: be industry kind of sources. You can go a little

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Speaker 2: wider than that. And then from there I categorize it

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Speaker 2: into a couple of different sections. So first off, I've

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Speaker 2: got to categorized drop, which is what's the feature or

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Speaker 2: what's the change, how big of an impact day I

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Speaker 2: thinks it is whether it's a broad or a niche

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Speaker 2: kind of reach where it's available, because some of these

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Speaker 2: features are only available in America and they'll come to

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Speaker 2: Australia later on. What's the news, How to try it?

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Speaker 2: If there's any caveats, like if there's people talking about

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Speaker 2: risks or privacy and things like that. After that, I

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Speaker 2: get a section on quick hits, so effectively, you know

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Speaker 2: other quick news, A watch list of things that are

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Speaker 2: coming up that haven't been released. I put in there,

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Speaker 2: as well as a hype watch, so things like this

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Speaker 2: last week claude Bot Maltbot has been massive, and so

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Speaker 2: that probably would have ended up in the hype watch,

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Speaker 2: which is, you know, things that maybe don't change people lives,

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Speaker 2: but oh my god, everyone's talking about it. So I'll

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Speaker 2: put that in there. So you can put in the

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Speaker 2: sections that you want for the report you want to read.

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Speaker 2: So I don't just say just give me a report,

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Speaker 2: tell it exactly what you want to get and you'll

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Speaker 2: get those things. Last major tip is get it to

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Speaker 2: give you links for these things so that you can

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Speaker 2: go that's interesting and go straight to that source, so

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Speaker 2: you can verify the source. You can understand more about

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Speaker 2: those things. So yeah, ultimately all these things are up

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Speaker 2: to you. These are like extra little bonus tips if

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Speaker 2: you want to get one of these scheduled reports out

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Speaker 2: every day. Now these are the scheduled reports. Of course,

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Speaker 2: you can go deep into reports with doing deep research

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Speaker 2: if you want to. That's a separate function and probably

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Speaker 2: a separate podcast, But that is another way that you

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Speaker 2: can get some information from these AI tools.

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Speaker 1: So hopefully you have listened to this and I would

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Speaker 1: encourage you to set up your first scheduled search for

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Speaker 1: whatever matters to you. I have done this for numerous

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Speaker 1: topics that relate to the work that I do and

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Speaker 1: that we do at Inventium and INVENTIUMAI. It's super super

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Speaker 1: cool and it means that you don't have to be

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Speaker 1: carrying onto that cognitive load or feeling a little bit

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Speaker 1: guilty that you have a lot of unread newsletters sitting

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Speaker 1: in your inbox. And if you have a listener questions

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Speaker 1: something that you would like Neo and I to tackle,

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Speaker 1: please drop us a note. We love hearing from listeners.

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Speaker 1: There is an email address in the show notes. We

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Speaker 1: will see you next Monday. If you found this useful,

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Speaker 1: please help us spread the AI love and share it

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Speaker 1: with someone who you think would benefit from knowing what

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Speaker 1: you now know. And if you're ready to really start

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Speaker 1: mastering AI, check out inventium dot ai. We help individuals, teams,

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Speaker 1: and organizations turn jenai into a real work superpower, saving

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Speaker 1: ten plus hours a week and staying future ready without

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Speaker 1: the jargon or overwhelmed. Thanks so much listening and we'll

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Speaker 1: see you next time on how i AI. How i

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Speaker 1: AI was hosted by me Amantha Imber and Neo Applan.

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Speaker 1: A big thank you to Martin Imber who does our

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Speaker 1: sound editing, and Jim Rubio for production support, and thank

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Speaker 1: you to John Kilby who composed the theme music