1 00:00:00,320 --> 00:00:03,200 Speaker 1: How I Work is having a little break over the 2 00:00:03,240 --> 00:00:06,160 Speaker 1: bestib season, so I have handpicked a few of my 3 00:00:06,320 --> 00:00:09,800 Speaker 1: absolute favorite episodes from the last year to play for 4 00:00:09,880 --> 00:00:13,080 Speaker 1: you in this best of series. I hope you enjoy 5 00:00:13,160 --> 00:00:16,120 Speaker 1: and I will be back with new episodes twice weekly 6 00:00:16,320 --> 00:00:20,320 Speaker 1: from January twenty nine. In an effort to make time 7 00:00:20,400 --> 00:00:23,520 Speaker 1: for ourselves, many of us fall back on using to 8 00:00:23,600 --> 00:00:27,040 Speaker 1: do lists and time blocking. But often these sorts of 9 00:00:27,040 --> 00:00:31,000 Speaker 1: strategies can end up with the same result, getting lost 10 00:00:31,160 --> 00:00:34,400 Speaker 1: in chasing productivity. So how do we make time for 11 00:00:34,479 --> 00:00:39,040 Speaker 1: the things that truly count Joining me for a third 12 00:00:39,080 --> 00:00:42,680 Speaker 1: time on How I Work is Oliver Berkman, one of 13 00:00:42,720 --> 00:00:46,639 Speaker 1: my favorite writers. You might have come across Oliver through 14 00:00:46,680 --> 00:00:50,760 Speaker 1: the international bestseller four thousand Weeks, Time Management for Mortals, 15 00:00:51,479 --> 00:00:54,639 Speaker 1: or his regular columns for The Guardian, But what I 16 00:00:54,680 --> 00:00:58,200 Speaker 1: love most about Oliver's work is that he flips traditional 17 00:00:58,240 --> 00:01:02,080 Speaker 1: productivity advice on its head and gives a completely different 18 00:01:02,120 --> 00:01:06,080 Speaker 1: way of looking at how we use our time. With 19 00:01:06,240 --> 00:01:09,679 Speaker 1: his new book Meditation for Mortals four Weeks to Embrace 20 00:01:09,720 --> 00:01:12,360 Speaker 1: your limitations and make Time for what Counts, which is 21 00:01:12,400 --> 00:01:16,759 Speaker 1: out now, Oliver has been thinking a lot about how 22 00:01:16,800 --> 00:01:20,040 Speaker 1: we can all claw back time for the things that 23 00:01:20,240 --> 00:01:24,200 Speaker 1: really matter. In this episode, we explore the mindset you 24 00:01:24,200 --> 00:01:27,199 Speaker 1: should be using when you first approach a task if 25 00:01:27,560 --> 00:01:30,840 Speaker 1: you want it to be achieved easily, and why allowing 26 00:01:30,920 --> 00:01:34,640 Speaker 1: yourself to be distracted can actually create a positive result. 27 00:01:35,280 --> 00:01:38,400 Speaker 1: We also chat about the strategy you should be utilizing 28 00:01:38,560 --> 00:01:41,480 Speaker 1: instead of a to do list if you want to 29 00:01:41,520 --> 00:01:50,680 Speaker 1: get the most out of your day. Welcome to How 30 00:01:50,800 --> 00:01:54,440 Speaker 1: I Work, a show about habits, rituals, and strategies for 31 00:01:54,520 --> 00:01:59,560 Speaker 1: optimizing your day. I'm your host, Doctor Amantha Imber. Oliver's 32 00:01:59,600 --> 00:02:03,040 Speaker 1: new book, Meditation for Mortals is packed full of wisdom 33 00:02:03,080 --> 00:02:06,120 Speaker 1: and advice, so I wanted to know of everything that 34 00:02:06,160 --> 00:02:10,200 Speaker 1: Oliver wrote about, which pieces of advice really stuck with 35 00:02:10,320 --> 00:02:11,959 Speaker 1: him and changed him the most. 36 00:02:15,639 --> 00:02:20,639 Speaker 2: I seem not able to write anything other than what 37 00:02:20,760 --> 00:02:24,120 Speaker 2: feels most compelling to me on the day that I'm 38 00:02:24,639 --> 00:02:26,800 Speaker 2: writing it, and that applies to the whole book in 39 00:02:26,840 --> 00:02:29,200 Speaker 2: the sense that, like, you know, these are the things 40 00:02:29,240 --> 00:02:31,440 Speaker 2: I have to grapple with, and then it applies on 41 00:02:31,480 --> 00:02:36,200 Speaker 2: the level of individual chapters through the process of writing 42 00:02:36,240 --> 00:02:39,400 Speaker 2: a book. So it feels like the answer that changes 43 00:02:40,120 --> 00:02:44,720 Speaker 2: every day basically, but in terms of specifics This book 44 00:02:44,760 --> 00:02:47,040 Speaker 2: is organized into four weeks, as you know, and with 45 00:02:47,160 --> 00:02:49,600 Speaker 2: a sort of short chapter per day for each of 46 00:02:49,639 --> 00:02:52,080 Speaker 2: those weeks, not that I can control how people actually 47 00:02:52,080 --> 00:02:54,800 Speaker 2: read it, but that's the sort of idea. And the 48 00:02:54,840 --> 00:02:57,040 Speaker 2: third week in there is called Letting Go, and it's 49 00:02:57,080 --> 00:03:00,360 Speaker 2: about the importance of learning to sort of let things 50 00:03:00,400 --> 00:03:02,720 Speaker 2: happen as a sort of compliment to making them happen, 51 00:03:02,840 --> 00:03:06,320 Speaker 2: and kind of unclenching from life a bit. And basically 52 00:03:06,320 --> 00:03:08,560 Speaker 2: all of that material is the stuff I sort of 53 00:03:08,960 --> 00:03:11,560 Speaker 2: needed the most at the point that I was putting 54 00:03:11,560 --> 00:03:14,200 Speaker 2: that together, and you know still now. So all that 55 00:03:14,320 --> 00:03:17,560 Speaker 2: stuff about, for example, the willingness to let things be 56 00:03:17,760 --> 00:03:21,520 Speaker 2: easy and not to sort of head into big projects 57 00:03:21,680 --> 00:03:24,240 Speaker 2: or life stages or anything like that with the kind 58 00:03:24,280 --> 00:03:27,320 Speaker 2: of assumption that they must be going to be grueling 59 00:03:27,560 --> 00:03:30,440 Speaker 2: and take a lot of unpleasant effort. That means a 60 00:03:30,480 --> 00:03:32,000 Speaker 2: lot to me, because it's still one of the ones 61 00:03:32,040 --> 00:03:33,799 Speaker 2: that I sort of grapple with the most. 62 00:03:33,880 --> 00:03:36,760 Speaker 1: I suppose I love that I did write that down. Actually, 63 00:03:36,840 --> 00:03:40,360 Speaker 1: it's something I wanted to delve into because it's a 64 00:03:40,440 --> 00:03:43,119 Speaker 1: question that I sometimes think about, and I've written it here. 65 00:03:43,200 --> 00:03:46,120 Speaker 1: What if this might be a lot easier then i'd 66 00:03:46,160 --> 00:03:48,920 Speaker 1: been assuming, I think was the wording from the book, 67 00:03:49,400 --> 00:03:52,600 Speaker 1: and I was actually curious, like, well, how do you 68 00:03:52,640 --> 00:03:54,560 Speaker 1: apply it every day? But I also wanted to know 69 00:03:54,960 --> 00:03:58,920 Speaker 1: to this book project, and particularly following up on four 70 00:03:58,960 --> 00:04:03,720 Speaker 1: Thousand Weeks, which such a mega hit around the world, 71 00:04:04,040 --> 00:04:06,600 Speaker 1: And I mean, you've written several books, and so it 72 00:04:06,640 --> 00:04:10,440 Speaker 1: wasn't like that second album syndrome they talk about for musicians. 73 00:04:10,520 --> 00:04:12,760 Speaker 1: Maybe this is like your fourth or fifth album syndrome. 74 00:04:12,800 --> 00:04:14,880 Speaker 1: But I wanted to know for this project, in particular, 75 00:04:14,960 --> 00:04:16,800 Speaker 1: how did you apply that advice and did you? 76 00:04:17,000 --> 00:04:19,159 Speaker 2: Well, No, it was a bit like second album syndrome, 77 00:04:19,200 --> 00:04:21,440 Speaker 2: because you know, it's true that I had written a 78 00:04:21,480 --> 00:04:24,920 Speaker 2: previous book, The Antidote, and also a collection of columns 79 00:04:24,960 --> 00:04:27,120 Speaker 2: called Help, which was a book and is a book, 80 00:04:27,160 --> 00:04:28,960 Speaker 2: But I hadn't had to write in the same way, right, 81 00:04:29,000 --> 00:04:32,000 Speaker 2: because it was just a question of collecting and editing 82 00:04:32,040 --> 00:04:35,520 Speaker 2: some previously written material. But certainly four thousand Weeks was 83 00:04:36,120 --> 00:04:38,680 Speaker 2: far and away the most sort of successful thing that 84 00:04:38,760 --> 00:04:41,520 Speaker 2: I'd written at the point that it was published. And 85 00:04:41,560 --> 00:04:43,000 Speaker 2: so yeah, I think there was a very sort of 86 00:04:43,040 --> 00:04:46,720 Speaker 2: cliche aede, completely predictable and rather tiresome to talk too 87 00:04:46,800 --> 00:04:50,160 Speaker 2: much about phenomenon where I sort of froze a bit 88 00:04:50,200 --> 00:04:52,320 Speaker 2: and thought like, oh dear, now, if I mess up, 89 00:04:52,360 --> 00:04:54,840 Speaker 2: more people going to be watching. So I did kind 90 00:04:54,880 --> 00:04:58,560 Speaker 2: of a little bit, to some extent sort of freezing headlights. 91 00:04:59,080 --> 00:05:03,000 Speaker 2: And it was because it sort of brought into my 92 00:05:03,279 --> 00:05:06,359 Speaker 2: writing process a lot of the questions that I was 93 00:05:07,000 --> 00:05:09,400 Speaker 2: already focused on in what I wanted to put into 94 00:05:09,400 --> 00:05:11,280 Speaker 2: the book, and it sort of made them very, very alive. 95 00:05:11,320 --> 00:05:13,400 Speaker 2: And I've found this in the past, right, something about 96 00:05:13,480 --> 00:05:18,960 Speaker 2: the process of writing books will sort of foreground the 97 00:05:19,000 --> 00:05:22,280 Speaker 2: things that you're grappling with in the substance of the book, 98 00:05:22,320 --> 00:05:24,560 Speaker 2: and actually, you know, you end up, I think, and 99 00:05:24,600 --> 00:05:27,080 Speaker 2: I hope being able to express them more authentically because 100 00:05:27,080 --> 00:05:28,719 Speaker 2: you actually sort of have to go through a version 101 00:05:28,760 --> 00:05:31,440 Speaker 2: of that struggle to get the book written. And I 102 00:05:31,520 --> 00:05:36,359 Speaker 2: did have to find ways to allow the possibility that 103 00:05:36,400 --> 00:05:38,839 Speaker 2: it was more doable than I thought. But the basic 104 00:05:39,000 --> 00:05:42,680 Speaker 2: gist of that was to sort of keep coming back 105 00:05:42,720 --> 00:05:44,760 Speaker 2: and back and back. I don't think there's a single 106 00:05:44,800 --> 00:05:47,240 Speaker 2: way to flip the switch, but keep coming back to 107 00:05:47,279 --> 00:05:49,600 Speaker 2: this thought that maybe what I was ready to do 108 00:05:49,640 --> 00:05:51,839 Speaker 2: and able to do in terms of the next paragraph 109 00:05:51,880 --> 00:05:54,000 Speaker 2: in the next chapter was what needed to be done. 110 00:05:54,160 --> 00:05:56,640 Speaker 1: And now, just like in your day to day work, 111 00:05:56,800 --> 00:05:59,559 Speaker 1: how do you apply that principle of just having things 112 00:05:59,600 --> 00:06:03,240 Speaker 1: be a whole lot easier than you'd otherwise assume. 113 00:06:03,600 --> 00:06:05,440 Speaker 2: I mean, a couple of things come to mind. One 114 00:06:05,480 --> 00:06:07,839 Speaker 2: is that I do think and I wish this wasn't 115 00:06:07,880 --> 00:06:09,279 Speaker 2: the case, but I do think that a lot of 116 00:06:09,320 --> 00:06:15,360 Speaker 2: these insights are just a matter of returning to them 117 00:06:15,400 --> 00:06:17,840 Speaker 2: and returning to them and returning to them and gradually 118 00:06:17,839 --> 00:06:21,200 Speaker 2: sort of strengthening them mental muscle that allows you to 119 00:06:21,440 --> 00:06:25,080 Speaker 2: remember them. So it's sort of catching yourself from one 120 00:06:25,120 --> 00:06:26,960 Speaker 2: minute to the next, and it's actually quite sort of 121 00:06:26,960 --> 00:06:29,160 Speaker 2: physical for me, right sort of I find that I'm 122 00:06:29,160 --> 00:06:32,279 Speaker 2: actually sort of tensed against the work. It's in my 123 00:06:32,640 --> 00:06:37,400 Speaker 2: musculature somehow, and catching yourself doing that and just sort 124 00:06:37,400 --> 00:06:40,320 Speaker 2: of stepping back from it and thinking like, oh, maybe 125 00:06:40,320 --> 00:06:43,440 Speaker 2: that's not necessary is very powerful maybe to get a 126 00:06:43,480 --> 00:06:46,240 Speaker 2: little bit more practical. The other thing that makes a 127 00:06:46,240 --> 00:06:49,039 Speaker 2: big difference there is the idea of really just thinking 128 00:06:49,120 --> 00:06:51,640 Speaker 2: about the very next thing and the very next thing, 129 00:06:51,680 --> 00:06:54,960 Speaker 2: so sort of using methods of productivity, methods of planning 130 00:06:54,960 --> 00:06:57,680 Speaker 2: the day, and there are lots of different ones that 131 00:06:58,240 --> 00:07:01,040 Speaker 2: having common this focus. So I'm like, Okay, what's the 132 00:07:01,080 --> 00:07:06,440 Speaker 2: next small, completeable thing, the sort of radically doable little 133 00:07:06,480 --> 00:07:09,160 Speaker 2: task that I want to pick and then put into practice. 134 00:07:09,560 --> 00:07:11,840 Speaker 2: Now you can't do things like write a book or 135 00:07:11,880 --> 00:07:14,680 Speaker 2: even write a chapter. You can do things like come 136 00:07:14,760 --> 00:07:16,480 Speaker 2: up with a rough plan for the first half of 137 00:07:16,480 --> 00:07:18,600 Speaker 2: the chapter, and that's when I can get it down 138 00:07:18,680 --> 00:07:23,440 Speaker 2: underneath that threshold of what feels doable them back into 139 00:07:23,480 --> 00:07:25,160 Speaker 2: that easier way of working. 140 00:07:25,200 --> 00:07:27,560 Speaker 1: I love that idea of picking the thing that feels 141 00:07:27,640 --> 00:07:31,520 Speaker 1: radically doable that will stick with me. I think something 142 00:07:31,520 --> 00:07:34,080 Speaker 1: else that this relates to, and I want to say, 143 00:07:34,120 --> 00:07:36,560 Speaker 1: this might have been in the Letting Go section is 144 00:07:36,600 --> 00:07:41,040 Speaker 1: around developing a taste for problems, and you write about 145 00:07:41,320 --> 00:07:45,440 Speaker 1: how we kind of go through life and think, oh, 146 00:07:45,480 --> 00:07:48,720 Speaker 1: one day all the problems will be gone and there 147 00:07:48,720 --> 00:07:51,600 Speaker 1: will just be no problems to deal with, but of 148 00:07:51,640 --> 00:07:54,920 Speaker 1: course we know that that is not the case. It's 149 00:07:54,960 --> 00:07:58,800 Speaker 1: like it's so simple, but it's also it's like it's 150 00:07:58,840 --> 00:08:02,120 Speaker 1: quite profound when you think about it. I want to know, like, 151 00:08:02,680 --> 00:08:04,920 Speaker 1: how does that one resonate for you, like on a 152 00:08:05,000 --> 00:08:06,480 Speaker 1: day to day basis. Is it one of those things 153 00:08:06,480 --> 00:08:08,000 Speaker 1: that you do just keep coming back to. Because I 154 00:08:08,000 --> 00:08:09,040 Speaker 1: was very curious about that. 155 00:08:09,240 --> 00:08:11,160 Speaker 2: I write in the book about this story that Sam 156 00:08:11,200 --> 00:08:14,080 Speaker 2: Harris tells about, you know, being a coffee. I think 157 00:08:14,080 --> 00:08:16,520 Speaker 2: it is at lunch with a friend one day and 158 00:08:16,560 --> 00:08:18,880 Speaker 2: going on and on about all the problems he was 159 00:08:18,920 --> 00:08:22,080 Speaker 2: addressing in his work or whatever it was, and her 160 00:08:22,120 --> 00:08:24,720 Speaker 2: interrupting him in mid flow and saying, hold on, are 161 00:08:24,720 --> 00:08:26,360 Speaker 2: you still under the impression you're going to get to 162 00:08:26,400 --> 00:08:28,640 Speaker 2: the part of your life where you don't have any problems? 163 00:08:29,560 --> 00:08:33,439 Speaker 2: And he sort of recounts the experience of realizing, like, oh, yes, 164 00:08:33,559 --> 00:08:36,560 Speaker 2: there is kind of something in the stance I've had 165 00:08:36,600 --> 00:08:39,439 Speaker 2: towards life that implies, yeah, not only that a given 166 00:08:39,520 --> 00:08:42,600 Speaker 2: problem might be difficult depending on its content, but that 167 00:08:42,760 --> 00:08:45,760 Speaker 2: like I shouldn't have problems. I'm trying to get through 168 00:08:45,800 --> 00:08:48,800 Speaker 2: to the point in life where there aren't problems. And 169 00:08:48,840 --> 00:08:51,560 Speaker 2: I sort of explain in the book why this hasn't 170 00:08:51,960 --> 00:08:53,880 Speaker 2: going to happen, and you wouldn't want it to happen, right. 171 00:08:53,920 --> 00:08:57,120 Speaker 2: There are certainly specific kinds of problems that you wouldn't 172 00:08:57,120 --> 00:09:00,640 Speaker 2: wish on anybody, but the sort of sheer existence problems 173 00:09:01,240 --> 00:09:04,680 Speaker 2: on some level is the synonymous with having meaningful work 174 00:09:04,679 --> 00:09:08,000 Speaker 2: ahead of you. But I try increasingly to have some 175 00:09:08,120 --> 00:09:10,560 Speaker 2: kind of direction, have some kind of vision. It's not 176 00:09:10,679 --> 00:09:14,400 Speaker 2: purely about just stumbling through the dark, but not to 177 00:09:14,520 --> 00:09:18,280 Speaker 2: try very hard to link that up to moment to 178 00:09:18,320 --> 00:09:20,640 Speaker 2: moment action. So I'm really trying. It's very much a 179 00:09:20,640 --> 00:09:24,160 Speaker 2: work in progress, but I'm really trying to combine that 180 00:09:24,280 --> 00:09:26,800 Speaker 2: idea of like having a fairly clear sense of what 181 00:09:26,880 --> 00:09:30,959 Speaker 2: I'm trying to create here with a very very much 182 00:09:31,000 --> 00:09:35,880 Speaker 2: more intuitive and spontaneous even sense of like, Okay, what 183 00:09:36,000 --> 00:09:37,560 Speaker 2: feels like the right thing to do next. 184 00:09:37,960 --> 00:09:42,680 Speaker 1: I want to talk about worrying, and you talk about 185 00:09:42,720 --> 00:09:46,559 Speaker 1: this idea of most of the bridges that we worry 186 00:09:46,600 --> 00:09:51,320 Speaker 1: about never end up being crossed. Can you tell me 187 00:09:51,400 --> 00:09:54,319 Speaker 1: more about that, and just on a day to day basis, 188 00:09:55,160 --> 00:09:57,440 Speaker 1: how do you live that? Because I really struggle with 189 00:09:57,480 --> 00:09:58,079 Speaker 1: that one. 190 00:09:58,320 --> 00:10:01,200 Speaker 2: Yeah, no, me too, And that's why it was interesting 191 00:10:01,200 --> 00:10:03,719 Speaker 2: for me to write about it. The worry is kind 192 00:10:03,720 --> 00:10:06,920 Speaker 2: of fascinating, and I think one way of understanding worry 193 00:10:07,840 --> 00:10:11,679 Speaker 2: is that it's the sort of attempt by a human 194 00:10:11,720 --> 00:10:14,319 Speaker 2: being who is inherently limited to the present moment. One 195 00:10:14,320 --> 00:10:16,400 Speaker 2: of the many ways in which we're limited is we're 196 00:10:16,440 --> 00:10:19,320 Speaker 2: sort of temporarily localized. We wish we could sort of 197 00:10:19,800 --> 00:10:22,080 Speaker 2: also be in the future checking up on it, making 198 00:10:22,080 --> 00:10:24,080 Speaker 2: sure that everything's going to be fine, but we can't, 199 00:10:24,679 --> 00:10:28,600 Speaker 2: and so worry is this sort of mental discomfort that 200 00:10:28,640 --> 00:10:32,560 Speaker 2: arises from trying to repeatedly sort of get out there 201 00:10:32,600 --> 00:10:36,880 Speaker 2: and secure a place in time that we're not actually 202 00:10:36,880 --> 00:10:39,200 Speaker 2: in and never are in. And you know, if I 203 00:10:39,240 --> 00:10:42,520 Speaker 2: wanted to get sort of evolutionary psychology about it, which 204 00:10:42,559 --> 00:10:44,280 Speaker 2: I don't usually want to do very much, but you know, 205 00:10:44,320 --> 00:10:47,960 Speaker 2: you could see how perhaps we sort of evolved in 206 00:10:48,000 --> 00:10:50,760 Speaker 2: an environment where where having that concern and then dealing 207 00:10:50,760 --> 00:10:52,959 Speaker 2: with it was something that happened in a very short order. 208 00:10:53,440 --> 00:10:55,440 Speaker 2: Like you hear a sound, you're worried about it, you 209 00:10:55,520 --> 00:10:58,000 Speaker 2: check it out, you realize it's no threat to your safety. 210 00:10:58,760 --> 00:11:00,760 Speaker 2: Now we live in this world been called a you know, 211 00:11:00,840 --> 00:11:03,960 Speaker 2: delayed return environment, where the thing you're worrying about could 212 00:11:04,000 --> 00:11:07,080 Speaker 2: well be whether how an editor will respond to a 213 00:11:07,120 --> 00:11:10,000 Speaker 2: pitch you've made sometime in the next four weeks, or 214 00:11:10,120 --> 00:11:12,640 Speaker 2: whether an attempt to purchase a house will go through 215 00:11:12,679 --> 00:11:14,360 Speaker 2: at some point in the next two months. You know, 216 00:11:14,880 --> 00:11:17,880 Speaker 2: all these kinds of slow things where the worry just 217 00:11:17,920 --> 00:11:20,120 Speaker 2: has nowhere to go. It doesn't motivate a quick action 218 00:11:20,280 --> 00:11:21,839 Speaker 2: to get to deal with the worry. It just sort 219 00:11:21,880 --> 00:11:25,079 Speaker 2: of curdle. And I think the thing about crossing bridges is, yeah, 220 00:11:25,080 --> 00:11:27,599 Speaker 2: there's another way of making the same point. Really, we're 221 00:11:27,640 --> 00:11:30,120 Speaker 2: trying to sort of think through all the things that 222 00:11:30,400 --> 00:11:33,080 Speaker 2: could go wrong, think our way through what we do, 223 00:11:33,880 --> 00:11:37,880 Speaker 2: and reassure ourselves that that will have gone okay if 224 00:11:37,920 --> 00:11:40,120 Speaker 2: that happens. You can't ever be certain that something goes 225 00:11:40,160 --> 00:11:43,880 Speaker 2: okay until it's gone okay. So trying to cross bridges 226 00:11:43,920 --> 00:11:46,240 Speaker 2: before you get to them, in that sense, is just 227 00:11:46,320 --> 00:11:51,040 Speaker 2: a recipe for that kind of unpleasant, anxious state of constantly, 228 00:11:51,040 --> 00:11:54,400 Speaker 2: repetitively trying to do it and failing. There are all 229 00:11:54,440 --> 00:11:57,560 Speaker 2: sorts of ideas in cognitive therapy and elsewhere about you know, 230 00:11:57,679 --> 00:12:00,280 Speaker 2: scheduling a time of day in which to worry things 231 00:12:00,280 --> 00:12:02,040 Speaker 2: like this, and I think it does help some people 232 00:12:02,080 --> 00:12:04,600 Speaker 2: to do something like that. The version of that that 233 00:12:04,679 --> 00:12:08,560 Speaker 2: I find helpful is to market date in my calendar 234 00:12:08,679 --> 00:12:11,280 Speaker 2: maybe three four weeks in the future, to sort of 235 00:12:11,400 --> 00:12:15,680 Speaker 2: remind myself to focus again on that topic. And I 236 00:12:15,760 --> 00:12:18,200 Speaker 2: find that knowing that that's there and it's coming up 237 00:12:18,240 --> 00:12:21,200 Speaker 2: in the calendar is incredibly powerful in terms of enabling 238 00:12:21,200 --> 00:12:23,920 Speaker 2: me to let go of it in the present. If 239 00:12:23,920 --> 00:12:25,920 Speaker 2: it's still a big issue four weeks from now, then 240 00:12:25,960 --> 00:12:29,040 Speaker 2: I will kick into worrying about it again. I sort 241 00:12:29,080 --> 00:12:31,520 Speaker 2: of on some level, I'm concerned that if I were 242 00:12:31,520 --> 00:12:34,840 Speaker 2: to stop worrying about it, I might completely forget about it. Right, 243 00:12:35,200 --> 00:12:37,680 Speaker 2: And it's wild, right as parents, if you're worried about 244 00:12:37,720 --> 00:12:41,480 Speaker 2: some issue with your child's welfare, Like, I'm not going 245 00:12:41,520 --> 00:12:44,440 Speaker 2: to forget about that, It's ridiculous. But some part of 246 00:12:44,480 --> 00:12:47,240 Speaker 2: me doesn't trust myself. And it's like, if I let 247 00:12:47,320 --> 00:12:49,120 Speaker 2: go and just got into the thing I was working 248 00:12:49,120 --> 00:12:53,280 Speaker 2: on today, maybe like ten years later, I'd be like, oh, no, 249 00:12:53,320 --> 00:12:55,920 Speaker 2: everything's gone terribly wrong in life because I completely failed 250 00:12:55,920 --> 00:12:58,040 Speaker 2: to attend to this thing. So putting that kind of 251 00:12:58,120 --> 00:13:02,240 Speaker 2: three or four week the head thing in I find 252 00:13:02,280 --> 00:13:05,000 Speaker 2: really effective because then I can be like, Okay, just 253 00:13:05,040 --> 00:13:07,760 Speaker 2: in case I completely forget about this important thing that 254 00:13:07,880 --> 00:13:09,240 Speaker 2: will come back into my world. 255 00:13:09,360 --> 00:13:13,079 Speaker 1: I love that I've experimented myself with having a worry 256 00:13:13,160 --> 00:13:16,079 Speaker 1: list and then setting a daily worry time and confining 257 00:13:16,080 --> 00:13:18,080 Speaker 1: my worrying to that time of day, and I found 258 00:13:18,120 --> 00:13:20,760 Speaker 1: that quite effective. But what I like about what you've 259 00:13:20,800 --> 00:13:25,480 Speaker 1: just suggested is that it's almost like a test of 260 00:13:25,520 --> 00:13:28,959 Speaker 1: a hypothesis. And the more and more you're like, if 261 00:13:29,200 --> 00:13:32,240 Speaker 1: everything you worry about you actually just put in the 262 00:13:32,280 --> 00:13:34,400 Speaker 1: diary to spend some time thinking about a couple of 263 00:13:34,440 --> 00:13:37,560 Speaker 1: weeks from today, and then every time you get to 264 00:13:37,600 --> 00:13:41,800 Speaker 1: those things, like nine times out of ten, you're going 265 00:13:41,840 --> 00:13:44,640 Speaker 1: to think, what was I even worrying about that never 266 00:13:44,720 --> 00:13:48,520 Speaker 1: eventuated into anything, which I feel then feeds, you know, 267 00:13:48,679 --> 00:13:52,439 Speaker 1: the like a more sensible hypothesis and theory that actually 268 00:13:52,480 --> 00:13:55,280 Speaker 1: I worry about things that I don't even need to 269 00:13:55,280 --> 00:13:58,360 Speaker 1: be spending time worrying about. So I really I enjoy that. 270 00:13:58,559 --> 00:14:00,679 Speaker 2: Yes, and even in the one time of ten right 271 00:14:00,760 --> 00:14:02,640 Speaker 2: then it comes around and you're like, Okay, what are 272 00:14:02,640 --> 00:14:04,440 Speaker 2: some the chances are you'll be in a better place 273 00:14:04,480 --> 00:14:06,680 Speaker 2: to just sort of figure out some actions that you 274 00:14:06,679 --> 00:14:08,440 Speaker 2: could take relative to it. 275 00:14:08,520 --> 00:14:12,360 Speaker 1: Yeah, yeah, now you're right. Even though you're I would 276 00:14:12,400 --> 00:14:15,960 Speaker 1: say an anti productivity guru if that is a thing, 277 00:14:16,240 --> 00:14:19,560 Speaker 1: you do have some really good pieces of advice around 278 00:14:19,800 --> 00:14:22,160 Speaker 1: how we can I guess, make the best use of 279 00:14:22,160 --> 00:14:25,160 Speaker 1: our time and think differently about things, And I want 280 00:14:25,200 --> 00:14:28,160 Speaker 1: to talk more about this idea of treating your to 281 00:14:28,240 --> 00:14:31,120 Speaker 1: do list as a menu. Can you tell me more 282 00:14:31,120 --> 00:14:31,600 Speaker 1: about that? 283 00:14:31,920 --> 00:14:33,960 Speaker 2: So I guess where this started off in my thinking 284 00:14:34,040 --> 00:14:37,520 Speaker 2: is in another chapter of this book, where I'm talking 285 00:14:37,600 --> 00:14:39,880 Speaker 2: about not to do lists, but like you're sort of 286 00:14:39,960 --> 00:14:45,200 Speaker 2: to read pile or your digital folder of articles save 287 00:14:45,320 --> 00:14:49,520 Speaker 2: to read later, and how not very much reflection on 288 00:14:49,640 --> 00:14:53,040 Speaker 2: how content works in the twenty first century will reveal 289 00:14:53,080 --> 00:14:57,080 Speaker 2: that this is essentially an endless list. The better technology 290 00:14:57,120 --> 00:15:01,400 Speaker 2: gets at filtering information, the more stuff we find coming 291 00:15:01,400 --> 00:15:03,120 Speaker 2: our way that we feel like we really need to 292 00:15:03,160 --> 00:15:05,920 Speaker 2: read or would be really important for our jobs or something. 293 00:15:06,320 --> 00:15:08,440 Speaker 2: And I wrote then about how it can be really 294 00:15:08,480 --> 00:15:10,960 Speaker 2: helpful to see that kind of collection of things not 295 00:15:11,040 --> 00:15:14,120 Speaker 2: as a bucket but as a river. Right, So this 296 00:15:14,200 --> 00:15:17,880 Speaker 2: is just an possibly helpful analogy, not as something you've 297 00:15:17,880 --> 00:15:20,480 Speaker 2: got to sort of deal with an empty but as 298 00:15:20,480 --> 00:15:22,520 Speaker 2: a sort of flow of things that goes by you, 299 00:15:22,640 --> 00:15:24,600 Speaker 2: and your only job is to pick a few things 300 00:15:24,600 --> 00:15:26,600 Speaker 2: that seem interesting and not to feel guilty about the 301 00:15:26,600 --> 00:15:29,720 Speaker 2: ones that go by. And I find that very useful 302 00:15:29,800 --> 00:15:32,160 Speaker 2: in my own approach to literally that topic. You know, 303 00:15:32,200 --> 00:15:34,960 Speaker 2: the four hundred articles that I've got stored in a 304 00:15:35,320 --> 00:15:37,680 Speaker 2: read it later app if I think that it's my 305 00:15:37,760 --> 00:15:41,160 Speaker 2: job to get through them, firstly, I won't approach them 306 00:15:41,160 --> 00:15:45,160 Speaker 2: in the most creatively helpful or enjoyable way. But secondly, 307 00:15:45,160 --> 00:15:47,160 Speaker 2: also like, that's not the end of it. There'll be 308 00:15:47,160 --> 00:15:50,600 Speaker 2: another four hundred in a short time. So treating them 309 00:15:50,600 --> 00:15:53,360 Speaker 2: as like, well, what actually still feels compelling and let 310 00:15:53,360 --> 00:15:55,680 Speaker 2: the rest go is much more powerful. But the more 311 00:15:55,680 --> 00:15:57,440 Speaker 2: I thought about this, the more I realized that you know, 312 00:15:57,960 --> 00:16:02,400 Speaker 2: in a sense, every list of things, even things that 313 00:16:02,440 --> 00:16:07,400 Speaker 2: feel much more obligatory than a to read pile, every 314 00:16:07,440 --> 00:16:10,800 Speaker 2: list of things has the same character because if there 315 00:16:10,800 --> 00:16:16,600 Speaker 2: are more things that you could meaningfully usefully do with 316 00:16:16,680 --> 00:16:19,840 Speaker 2: a day, then you will be able to actually do 317 00:16:20,440 --> 00:16:24,440 Speaker 2: with the day. Then you are, in fact picking items 318 00:16:25,040 --> 00:16:27,360 Speaker 2: for now and letting the rest go, whether you like 319 00:16:27,440 --> 00:16:29,640 Speaker 2: it or not. So to switch screech of breaks, to 320 00:16:29,680 --> 00:16:35,320 Speaker 2: switch metaphor into menus. The point there is that we 321 00:16:35,360 --> 00:16:37,920 Speaker 2: don't get stressed by a rest Most people anyway don't 322 00:16:37,920 --> 00:16:40,520 Speaker 2: get stressed by a restaurant menu. And if you do 323 00:16:40,560 --> 00:16:42,440 Speaker 2: get stressed, it's not because you think it's your job 324 00:16:42,480 --> 00:16:45,120 Speaker 2: to get through the whole list. Right at a single sitting. 325 00:16:45,600 --> 00:16:47,640 Speaker 2: The fact that a restaurant menu is long and you 326 00:16:47,680 --> 00:16:49,640 Speaker 2: get to pick a few things from it is kind 327 00:16:49,680 --> 00:16:52,520 Speaker 2: of the point of a restaurant menu and what makes 328 00:16:52,560 --> 00:16:55,040 Speaker 2: it pleasurable. And you can actually see that the same 329 00:16:55,120 --> 00:16:57,800 Speaker 2: thing applies to our to do lists, right because obviously 330 00:16:57,840 --> 00:16:59,520 Speaker 2: a lot of the things we're going to be doing 331 00:16:59,560 --> 00:17:01,800 Speaker 2: and not thiscessarily going to be as fun as eating 332 00:17:01,840 --> 00:17:04,199 Speaker 2: a delicious meal. But if there's more that we could do, 333 00:17:04,400 --> 00:17:06,320 Speaker 2: then we're going to get to do in a day. 334 00:17:06,800 --> 00:17:09,280 Speaker 2: Then by definition, what you're doing when you look at 335 00:17:09,280 --> 00:17:12,880 Speaker 2: a do list is picking a few items and choosing 336 00:17:13,280 --> 00:17:16,920 Speaker 2: a few things that feel most compelling, most important, most meaningful, 337 00:17:17,320 --> 00:17:20,040 Speaker 2: and not expecting to get through the whole of it. 338 00:17:20,359 --> 00:17:24,680 Speaker 2: And there is quite a deep potential shift here, which 339 00:17:24,720 --> 00:17:26,879 Speaker 2: is summed up in that sort of familiar phrase. But 340 00:17:27,000 --> 00:17:29,520 Speaker 2: it's not that the items on a list, when you 341 00:17:29,640 --> 00:17:31,480 Speaker 2: viewed like that, stop being things that you have to 342 00:17:31,480 --> 00:17:33,840 Speaker 2: do and become things that you that you get to do. 343 00:17:34,280 --> 00:17:36,320 Speaker 2: You get to pick from a menu, and we do 344 00:17:36,440 --> 00:17:39,399 Speaker 2: get to pick from our to do lists. Again, we 345 00:17:39,520 --> 00:17:42,560 Speaker 2: may decide that certain things that we're going to pick 346 00:17:42,640 --> 00:17:44,680 Speaker 2: us kind of unpleasant in the same way that I 347 00:17:44,720 --> 00:17:47,960 Speaker 2: suppose you might pick a extremely healthy side dish and 348 00:17:48,000 --> 00:17:50,280 Speaker 2: a menu that you didn't particularly like because actually it's 349 00:17:50,320 --> 00:17:52,879 Speaker 2: part of your long term goal to eat healthily. But 350 00:17:52,920 --> 00:17:55,359 Speaker 2: there is something really important in letting go of that 351 00:17:55,440 --> 00:17:58,879 Speaker 2: notion that you've failed unless you get through the list. 352 00:17:59,000 --> 00:18:01,520 Speaker 2: And I think that seeing and understanding our listener's infinite 353 00:18:01,600 --> 00:18:03,679 Speaker 2: is the way to do that, because then you're just like, 354 00:18:03,800 --> 00:18:04,639 Speaker 2: that's not happening. 355 00:18:05,960 --> 00:18:08,439 Speaker 1: Something else I really liked as an idea in this 356 00:18:08,480 --> 00:18:12,000 Speaker 1: book is around setting a quantity goal. 357 00:18:12,480 --> 00:18:13,040 Speaker 2: Can you tell me. 358 00:18:12,960 --> 00:18:15,800 Speaker 1: More about that, because I think that's particularly interesting for 359 00:18:15,920 --> 00:18:17,640 Speaker 1: knowledge workers like us. 360 00:18:17,960 --> 00:18:20,560 Speaker 2: Yeah. So you know, there are other contexts in which 361 00:18:21,119 --> 00:18:25,560 Speaker 2: the idea of quantifying your life and measuring everything you 362 00:18:25,600 --> 00:18:28,760 Speaker 2: do can be quite sort of detrimental, and I sort 363 00:18:28,800 --> 00:18:32,280 Speaker 2: of don't recommend it, but I'm always one for picking 364 00:18:32,320 --> 00:18:35,600 Speaker 2: the right technique for the context and contradicting myself wherever 365 00:18:35,640 --> 00:18:37,760 Speaker 2: I feel like it. And the context of quantity goals, 366 00:18:37,960 --> 00:18:41,080 Speaker 2: I think that if you do any kind of creative work, 367 00:18:41,480 --> 00:18:44,280 Speaker 2: and that I would define very broadly, there is this 368 00:18:45,040 --> 00:18:49,159 Speaker 2: tendency to set things up in your mind so that 369 00:18:49,200 --> 00:18:52,560 Speaker 2: you can never feel like you've done something well enough, 370 00:18:52,720 --> 00:18:55,680 Speaker 2: or that you've done it to a sufficiently high quality. 371 00:18:55,720 --> 00:18:57,480 Speaker 2: So the way that you sort of, or the way 372 00:18:57,520 --> 00:19:00,120 Speaker 2: that I sort of naturally, if I don't catch myself, 373 00:19:00,200 --> 00:19:03,160 Speaker 2: proceeds as a writer is sort of to sit there 374 00:19:03,200 --> 00:19:05,720 Speaker 2: staring at the screen waiting for something really good to 375 00:19:05,720 --> 00:19:09,040 Speaker 2: occur to me. Finally, maybe it does, and I type 376 00:19:09,040 --> 00:19:10,480 Speaker 2: it out, and then I sort of judge it again 377 00:19:10,520 --> 00:19:12,159 Speaker 2: and realize it is in. I delete half of it, 378 00:19:12,200 --> 00:19:16,120 Speaker 2: and you sort of make this incredibly halting progress over 379 00:19:16,160 --> 00:19:20,280 Speaker 2: the page. And it's actually antithetical to high quality anyway, 380 00:19:20,440 --> 00:19:23,040 Speaker 2: because the way to get to high quality is to 381 00:19:25,280 --> 00:19:27,680 Speaker 2: is to allow things to flow and then pick from 382 00:19:27,680 --> 00:19:29,720 Speaker 2: what flows out. So the idea of a quantity goal 383 00:19:29,800 --> 00:19:31,640 Speaker 2: is just that it gives the part of your brain 384 00:19:31,680 --> 00:19:35,840 Speaker 2: that wants to think in terms of goals and progress 385 00:19:35,920 --> 00:19:40,320 Speaker 2: and productivity something to do. But it's something to do 386 00:19:40,359 --> 00:19:43,600 Speaker 2: that sort of doesn't get involved in the quality arguments. 387 00:19:43,640 --> 00:19:46,320 Speaker 2: So for someone writing, this could be simply a question 388 00:19:46,359 --> 00:19:48,800 Speaker 2: of like, my next job is to add two hundred 389 00:19:48,840 --> 00:19:52,240 Speaker 2: words to this, or my next job is to write 390 00:19:52,240 --> 00:19:56,240 Speaker 2: for an hour today, or you know. And the most 391 00:19:56,440 --> 00:19:58,920 Speaker 2: sort of purely quantity form of this is the kind 392 00:19:58,920 --> 00:20:01,920 Speaker 2: of free writing exercise as that I was talking about before, 393 00:20:01,920 --> 00:20:04,240 Speaker 2: where you might just say, like, I'm setting a timer 394 00:20:04,320 --> 00:20:07,639 Speaker 2: for ten minutes and the only rule is that I'm 395 00:20:07,680 --> 00:20:12,359 Speaker 2: not going to stop typing or writing for that ten minutes, 396 00:20:12,520 --> 00:20:15,640 Speaker 2: and you know that is not going to create the 397 00:20:15,680 --> 00:20:17,960 Speaker 2: final draft of a publishable book. But that's not the 398 00:20:18,000 --> 00:20:22,959 Speaker 2: point is to stay in this world of letting things 399 00:20:23,280 --> 00:20:25,520 Speaker 2: flow out to see what there might be to be 400 00:20:25,560 --> 00:20:27,800 Speaker 2: worked with. So I find there's something really sort of 401 00:20:28,600 --> 00:20:31,760 Speaker 2: something that really sort of removes the drama from things 402 00:20:31,800 --> 00:20:33,639 Speaker 2: by setting a quantity goal, because the other problem with 403 00:20:33,680 --> 00:20:36,400 Speaker 2: the quality goal is that it's really hard to express, 404 00:20:36,520 --> 00:20:38,280 Speaker 2: like what does it even mean to say, I'm going 405 00:20:38,359 --> 00:20:40,199 Speaker 2: to try and write this chapter as well as I 406 00:20:40,240 --> 00:20:43,399 Speaker 2: possibly can, or really excellently, or as well as the 407 00:20:43,480 --> 00:20:49,000 Speaker 2: last one. These are just kind of endlessly flexible definitions 408 00:20:49,040 --> 00:20:51,840 Speaker 2: that you will by default flex in the direction of 409 00:20:52,119 --> 00:20:56,200 Speaker 2: feeling bad about yourself. Yeah. So, I'm very often in 410 00:20:56,280 --> 00:21:00,320 Speaker 2: my creative work, either sometimes literally writing it down. Sometimes 411 00:21:00,359 --> 00:21:01,960 Speaker 2: it's just in my mind, but I'm thinking, like, Okay, 412 00:21:02,640 --> 00:21:06,320 Speaker 2: what I'm doing next is a twenty minute brain dump 413 00:21:06,400 --> 00:21:10,320 Speaker 2: on this topic. What I'm doing next is filling a 414 00:21:10,359 --> 00:21:14,520 Speaker 2: single page with a little structure diagram, because that's how 415 00:21:14,520 --> 00:21:16,280 Speaker 2: I work. But the point about the quantity there is 416 00:21:16,320 --> 00:21:19,040 Speaker 2: it's like filling a single page. It's not getting the 417 00:21:19,080 --> 00:21:20,959 Speaker 2: perfect structure, and so on and so on. 418 00:21:21,080 --> 00:21:23,760 Speaker 1: We will be back with Oliver soon and when we return, 419 00:21:23,880 --> 00:21:27,000 Speaker 1: we'll be discussing why being open to distractions can be 420 00:21:27,000 --> 00:21:30,800 Speaker 1: beneficial and the strategy you can use instead of a 421 00:21:30,840 --> 00:21:33,320 Speaker 1: to do list to make the most of your day. 422 00:21:36,840 --> 00:21:39,480 Speaker 1: If you're looking for more tips to improve the way 423 00:21:39,600 --> 00:21:42,760 Speaker 1: you work can live. I write a short weekly newsletter 424 00:21:42,840 --> 00:21:46,000 Speaker 1: that contains tactics I've discovered that have helped me personally. 425 00:21:46,440 --> 00:21:49,480 Speaker 1: You can sign up for that at Amantha dot com. 426 00:21:49,680 --> 00:21:58,119 Speaker 1: That's Amantha dot Com. I feel like this dovetails perhaps 427 00:21:58,200 --> 00:22:02,560 Speaker 1: into running a done list at the end of the day, 428 00:22:03,040 --> 00:22:07,040 Speaker 1: and I think it's fairly self explanatory perhaps, but maybe 429 00:22:07,119 --> 00:22:09,679 Speaker 1: i'd love you to talk about how you use a 430 00:22:09,760 --> 00:22:12,119 Speaker 1: done list and perhaps what it is in your work. 431 00:22:12,320 --> 00:22:13,920 Speaker 2: Yeah, I would say, well as a list you keep 432 00:22:13,920 --> 00:22:16,320 Speaker 2: through the day, probably rather than necessarily just at the 433 00:22:16,400 --> 00:22:18,960 Speaker 2: end of the day. So, and this is very adaptable. 434 00:22:19,000 --> 00:22:21,520 Speaker 2: You know, if there are people listening and watching who 435 00:22:21,840 --> 00:22:25,120 Speaker 2: have really complicated, tricked out task management systems, Like, I'm 436 00:22:25,160 --> 00:22:27,199 Speaker 2: not suggesting throwing that away. It's just a question of 437 00:22:27,240 --> 00:22:30,000 Speaker 2: building this in and making sure that it's got a role, 438 00:22:30,680 --> 00:22:34,879 Speaker 2: just a role for recording proactively the things that you 439 00:22:35,040 --> 00:22:37,480 Speaker 2: do as you do them, so that you as well 440 00:22:37,480 --> 00:22:38,760 Speaker 2: as a to do list, or instead of a to 441 00:22:38,800 --> 00:22:42,000 Speaker 2: do list, you're also creating this list of your accomplishments 442 00:22:42,040 --> 00:22:44,600 Speaker 2: through the day that gets longer and longer as the 443 00:22:45,000 --> 00:22:47,880 Speaker 2: day goes on, which I mean to do lists often 444 00:22:47,920 --> 00:22:49,199 Speaker 2: tend to get longer and longer as the day goes 445 00:22:49,200 --> 00:22:50,760 Speaker 2: on as well, But that's a problem. This is a 446 00:22:50,760 --> 00:22:53,840 Speaker 2: good thing, right, the longer you have done with better 447 00:22:54,480 --> 00:22:57,000 Speaker 2: And as I've say in the book, you know, it's 448 00:22:57,040 --> 00:23:00,359 Speaker 2: a very simple intervention, but I think it is so 449 00:23:00,560 --> 00:23:06,720 Speaker 2: powerful because it invites you to compare your output, not 450 00:23:06,840 --> 00:23:09,200 Speaker 2: to infinity, which is what we're usually doing, that all 451 00:23:09,240 --> 00:23:11,320 Speaker 2: the things we could yet do that would be useful 452 00:23:11,359 --> 00:23:14,480 Speaker 2: if we could do them, but to zero. It's implicitly 453 00:23:14,520 --> 00:23:16,679 Speaker 2: it's like, you know, here's what I've done compared to 454 00:23:16,720 --> 00:23:19,800 Speaker 2: if I stayed in bed and done nothing today. So 455 00:23:20,480 --> 00:23:23,560 Speaker 2: you know, I definitely cycle through the ways I'm actually 456 00:23:23,560 --> 00:23:26,240 Speaker 2: doing this in my own life and actually maybe that's 457 00:23:26,240 --> 00:23:28,520 Speaker 2: something to talk about. I'm glad that I do that now. 458 00:23:28,520 --> 00:23:32,560 Speaker 2: I'm not in search of the final rigid system in 459 00:23:32,560 --> 00:23:35,880 Speaker 2: the way that I definitely used to be. But one 460 00:23:35,960 --> 00:23:39,119 Speaker 2: way that you can put this into practice, obviously is 461 00:23:39,240 --> 00:23:42,960 Speaker 2: just writing. Is just you know, adding items to a 462 00:23:43,000 --> 00:23:46,200 Speaker 2: piece of paper as you go through them. If I'm 463 00:23:46,640 --> 00:23:48,760 Speaker 2: in more of a sort of a motivational rut, I 464 00:23:48,800 --> 00:23:53,480 Speaker 2: will sometimes pair this with another approach. So what I'll 465 00:23:53,480 --> 00:23:55,639 Speaker 2: do is, I'll it's going to sound very silly when 466 00:23:55,680 --> 00:23:58,000 Speaker 2: I put it in to words, but you know, I 467 00:23:58,040 --> 00:24:02,000 Speaker 2: will in a notebook, on one page, write down a 468 00:24:02,040 --> 00:24:06,159 Speaker 2: task that I propose to do, do the task, cross 469 00:24:06,160 --> 00:24:08,200 Speaker 2: it out, and then write it down on a different 470 00:24:08,200 --> 00:24:10,880 Speaker 2: page as being done. Right, so you have a list 471 00:24:10,920 --> 00:24:13,960 Speaker 2: of the things that you're doing. You just added one 472 00:24:14,000 --> 00:24:16,320 Speaker 2: task at a time, and then a list of the 473 00:24:16,320 --> 00:24:19,040 Speaker 2: things that you've done. I mean, I'm willing to be 474 00:24:19,320 --> 00:24:22,399 Speaker 2: told that this is kind of dumb on some level, 475 00:24:22,400 --> 00:24:25,000 Speaker 2: but I find it it's really it's really helpful for 476 00:24:25,080 --> 00:24:28,400 Speaker 2: just sort of focusing when you're feeling like you lack focus, 477 00:24:29,000 --> 00:24:31,400 Speaker 2: and just finally on the done list. I mean, one 478 00:24:31,440 --> 00:24:33,520 Speaker 2: thing that people have said and that I think I 479 00:24:33,560 --> 00:24:35,879 Speaker 2: have once or twice found myself as well, is that 480 00:24:35,880 --> 00:24:37,960 Speaker 2: if you're in a really low place, like if you're 481 00:24:38,000 --> 00:24:39,840 Speaker 2: really in a kind of like I can't quite make 482 00:24:39,840 --> 00:24:42,800 Speaker 2: myself get out of bed kind of psychological place in life, 483 00:24:42,800 --> 00:24:46,040 Speaker 2: which does happen, you can just lower the bar for 484 00:24:46,160 --> 00:24:48,680 Speaker 2: what counts as something to be added to your done list. Right, 485 00:24:48,760 --> 00:24:53,040 Speaker 2: there is something weirdly motivational, something that gets the ball 486 00:24:53,119 --> 00:24:56,639 Speaker 2: rolling about keeping a list in a notebook where you say, 487 00:24:56,760 --> 00:24:59,600 Speaker 2: you know, took a shower, made coffee, things that you 488 00:24:59,640 --> 00:25:03,520 Speaker 2: wouldn't normally qualify as counters accomplishments because they're two below 489 00:25:03,560 --> 00:25:06,199 Speaker 2: the level of significance. But if you do that, you 490 00:25:06,240 --> 00:25:08,200 Speaker 2: know you don't need to show anyone else this list. 491 00:25:08,280 --> 00:25:09,600 Speaker 2: You can you can burn it at the end of 492 00:25:09,640 --> 00:25:13,760 Speaker 2: the day, and very swiftly people find that it snowballs. 493 00:25:13,840 --> 00:25:16,639 Speaker 2: Right that you find that if you see, oh, actually, okay, 494 00:25:17,080 --> 00:25:20,040 Speaker 2: this narrative inside me that says I'm totally useless, I've 495 00:25:20,040 --> 00:25:23,840 Speaker 2: already done like five effective things today, and yeah, maybe 496 00:25:23,840 --> 00:25:26,119 Speaker 2: one of them was brush my teeth, But like, okay, 497 00:25:26,400 --> 00:25:29,720 Speaker 2: maybe two or three hours later, I'll have graduated to 498 00:25:30,240 --> 00:25:31,240 Speaker 2: answering some emails. 499 00:25:31,560 --> 00:25:36,520 Speaker 1: That's so good something that I was thinking about after 500 00:25:36,560 --> 00:25:38,840 Speaker 1: I read it around. You know, there's a section around 501 00:25:39,480 --> 00:25:44,800 Speaker 1: staying destractible, which of course is the antithesis to a 502 00:25:44,840 --> 00:25:47,439 Speaker 1: lot of productivity advice out there. And I know that 503 00:25:47,480 --> 00:25:49,800 Speaker 1: you're a fan of Cal Newport in deep work and 504 00:25:49,840 --> 00:25:54,760 Speaker 1: the idea of having blocks of uninterrupted, deep focused time. 505 00:25:55,520 --> 00:25:58,040 Speaker 1: So I was really curious as to how do you 506 00:25:58,119 --> 00:26:02,840 Speaker 1: apply this idea of being open to distractions and interruptions 507 00:26:02,920 --> 00:26:07,280 Speaker 1: rather than feeling frustrated with them or with children that 508 00:26:07,359 --> 00:26:09,280 Speaker 1: come in and interrupt work. 509 00:26:10,440 --> 00:26:13,400 Speaker 2: I mean, yeah, it's funny, I sort of I did 510 00:26:13,440 --> 00:26:15,639 Speaker 2: a podcast with Cal just a few weeks ago, and 511 00:26:15,680 --> 00:26:20,119 Speaker 2: I sort of really enjoy exploring this sort of tension 512 00:26:20,160 --> 00:26:22,159 Speaker 2: point that the conversation between us tends to be. Like 513 00:26:22,240 --> 00:26:24,280 Speaker 2: I say, like, well, you know, but it's really grueling 514 00:26:24,280 --> 00:26:26,880 Speaker 2: and hard to try to impose that level of schedule 515 00:26:26,880 --> 00:26:29,320 Speaker 2: of your life, and Col's response is like, yeah, but 516 00:26:29,359 --> 00:26:31,639 Speaker 2: it's worth it. So, like, you know, buck up. On 517 00:26:31,680 --> 00:26:35,080 Speaker 2: some level, this is not wrong. I'm not sort of 518 00:26:35,119 --> 00:26:38,720 Speaker 2: against the deep work approach. I'm not against time blocking 519 00:26:39,160 --> 00:26:41,919 Speaker 2: in the sense that he teaches it at all. A 520 00:26:41,960 --> 00:26:44,320 Speaker 2: lot of this is to do with navigating against one's 521 00:26:44,320 --> 00:26:47,000 Speaker 2: personality and figuring out where you're most likely to sort 522 00:26:47,040 --> 00:26:49,240 Speaker 2: of get too rigid and clamp down, and taking the 523 00:26:49,240 --> 00:26:52,639 Speaker 2: opposite approach as a kind as an antidote to that. So, 524 00:26:53,240 --> 00:26:55,320 Speaker 2: but what I'm talking about there is this notion that 525 00:26:55,359 --> 00:26:59,600 Speaker 2: it's really easy, I think, or for some people people 526 00:26:59,680 --> 00:27:02,520 Speaker 2: like me, to kind of make things worse for themselves 527 00:27:02,760 --> 00:27:06,639 Speaker 2: by trying to sort of stick to a schedule so 528 00:27:06,800 --> 00:27:11,840 Speaker 2: rigid that more things get defined as distractions, and distractions 529 00:27:11,880 --> 00:27:15,959 Speaker 2: all feel worse when they do happen, or interruptions, and 530 00:27:16,000 --> 00:27:18,800 Speaker 2: that distraction, I guess, is an internal kind of interruption, 531 00:27:18,880 --> 00:27:20,840 Speaker 2: and then the other kind is people coming into the 532 00:27:20,920 --> 00:27:23,000 Speaker 2: room or whatever. So the example I give him the book, 533 00:27:23,000 --> 00:27:25,359 Speaker 2: You know, if it's an afternoon when it's not my 534 00:27:25,400 --> 00:27:29,320 Speaker 2: turn for school pickup and I'm working at home and 535 00:27:29,359 --> 00:27:32,320 Speaker 2: my son burst into the room to tell me about 536 00:27:32,359 --> 00:27:34,600 Speaker 2: something that he's done at school that day, there might 537 00:27:34,680 --> 00:27:36,600 Speaker 2: be contexts where the right thing for me to do 538 00:27:36,720 --> 00:27:38,960 Speaker 2: is to stop and take a breath and explain that 539 00:27:39,040 --> 00:27:41,560 Speaker 2: actually I can't listen right now and I will be 540 00:27:41,600 --> 00:27:43,720 Speaker 2: free later. That I might be working on something urgent, 541 00:27:43,760 --> 00:27:46,440 Speaker 2: I might be in a conversation with somebody. This could 542 00:27:46,440 --> 00:27:48,960 Speaker 2: happen in the next five minutes. It'll be interesting to see. 543 00:27:50,320 --> 00:27:54,040 Speaker 2: But I don't want to have a productivity system that 544 00:27:54,119 --> 00:28:00,680 Speaker 2: has defined this period as so importantly devoted to rigid 545 00:28:00,760 --> 00:28:04,520 Speaker 2: focus that by definition, that lovely thing that life is 546 00:28:04,560 --> 00:28:07,920 Speaker 2: supposed to be about is defined as a problem. I'm 547 00:28:07,920 --> 00:28:09,960 Speaker 2: not saying it will never be something that needs to 548 00:28:09,960 --> 00:28:12,680 Speaker 2: be managed in that way, but like, don't default to that. 549 00:28:12,760 --> 00:28:16,840 Speaker 2: Don't start from the position that unexpected things happening must 550 00:28:16,880 --> 00:28:20,120 Speaker 2: be bad. I think that is the risk of sort 551 00:28:20,160 --> 00:28:24,560 Speaker 2: of overly investing in schedules. Obviously, there'll be people in 552 00:28:24,560 --> 00:28:26,919 Speaker 2: the audience here who may say, well, you know, my 553 00:28:27,000 --> 00:28:29,320 Speaker 2: schedule is you know, there are lots of professional roles 554 00:28:29,320 --> 00:28:32,000 Speaker 2: in which your schedule is more dictated than that, right, 555 00:28:32,000 --> 00:28:34,639 Speaker 2: if you've got appointments, if you're working as a teacher, 556 00:28:34,720 --> 00:28:37,080 Speaker 2: or working in sort of lots of different settings where 557 00:28:37,080 --> 00:28:40,040 Speaker 2: there's kind of a scheduled aspect to it. But to 558 00:28:40,080 --> 00:28:43,000 Speaker 2: whatever extent you have that autonomy, you don't want to 559 00:28:43,080 --> 00:28:48,520 Speaker 2: use that autonomy to make serendipity inherently the enemy. One 560 00:28:48,560 --> 00:28:52,320 Speaker 2: of the ways that I seek to sort of operationalize 561 00:28:52,360 --> 00:28:56,560 Speaker 2: that I guess in my working life is to relate 562 00:28:56,600 --> 00:28:58,120 Speaker 2: to another chapter in the book where I talk about 563 00:28:58,160 --> 00:29:01,720 Speaker 2: this kind of three or four hour all of creativity, 564 00:29:01,800 --> 00:29:05,440 Speaker 2: where you see all the way through history, great creative 565 00:29:05,440 --> 00:29:07,800 Speaker 2: people are choosing to spend about three or four hours 566 00:29:07,840 --> 00:29:10,120 Speaker 2: a day on their core activity if they have the 567 00:29:10,120 --> 00:29:12,360 Speaker 2: freedom to do that, and then everything else and the 568 00:29:12,360 --> 00:29:14,080 Speaker 2: rest of the time. So something I try to do 569 00:29:14,120 --> 00:29:16,520 Speaker 2: to emulate that is like, Okay, I'm going to try 570 00:29:16,560 --> 00:29:20,240 Speaker 2: really hard to ring fence several hours in the morning 571 00:29:20,520 --> 00:29:23,400 Speaker 2: for writing, very few exceptions to that. That tends to 572 00:29:23,440 --> 00:29:25,160 Speaker 2: work best for my energy. So I'm trying to keep 573 00:29:25,160 --> 00:29:27,880 Speaker 2: that time free to try to exert quite a lot 574 00:29:27,920 --> 00:29:31,120 Speaker 2: of control over time. But the crucial flip side of 575 00:29:31,160 --> 00:29:32,720 Speaker 2: that is I'm not going to try to do that 576 00:29:33,280 --> 00:29:35,720 Speaker 2: with the rest of the working day or the evening. 577 00:29:35,720 --> 00:29:38,720 Speaker 2: I'm going to say, okay, after lunch or however I 578 00:29:38,760 --> 00:29:41,120 Speaker 2: do it. Then I am just more open to things. 579 00:29:41,160 --> 00:29:43,400 Speaker 2: Then I'm willing to make more appointments and willing to 580 00:29:43,440 --> 00:29:45,720 Speaker 2: be I'm going to be interrupted. I'm going to have 581 00:29:45,720 --> 00:29:48,120 Speaker 2: my phone on the desk so that I can respond 582 00:29:48,200 --> 00:29:51,840 Speaker 2: to messages. So that I think is a way of 583 00:29:51,920 --> 00:29:55,800 Speaker 2: kind of finding the balance between structure and serendipity. 584 00:29:56,000 --> 00:29:58,920 Speaker 1: I really like that. It feels like instead of I guess, 585 00:29:58,920 --> 00:30:03,560 Speaker 1: like a region time boxed schedule, which in a way 586 00:30:03,600 --> 00:30:07,400 Speaker 1: is not particularly resilient, what you're describing feels like quite 587 00:30:07,440 --> 00:30:10,640 Speaker 1: an anti fragile kind of system, if you know what 588 00:30:10,680 --> 00:30:10,920 Speaker 1: I mean. 589 00:30:11,000 --> 00:30:12,640 Speaker 2: I think that's a lovely way of putting it. I mean, 590 00:30:12,640 --> 00:30:14,920 Speaker 2: and now I want to say in cal Newport's defense 591 00:30:14,960 --> 00:30:16,200 Speaker 2: now that he needs my defenses. 592 00:30:16,280 --> 00:30:18,720 Speaker 1: Certainly doesn't He's going quite fine that. 593 00:30:18,800 --> 00:30:20,840 Speaker 2: I think I can imagine him saying now if he 594 00:30:21,000 --> 00:30:25,320 Speaker 2: was in this conversation too, that making a very clear 595 00:30:25,680 --> 00:30:27,960 Speaker 2: time blocked schedule for your day is not the same 596 00:30:27,960 --> 00:30:32,040 Speaker 2: point as saying I have failed if I adapt it right. 597 00:30:32,520 --> 00:30:34,840 Speaker 2: So in his like time block planning approach and everything, 598 00:30:34,880 --> 00:30:37,080 Speaker 2: there's always these extra columns to the right hand side 599 00:30:37,080 --> 00:30:39,400 Speaker 2: of the main time block for adapting and adapting is 600 00:30:39,440 --> 00:30:41,120 Speaker 2: the point. And I think there's something to be said 601 00:30:41,120 --> 00:30:45,080 Speaker 2: for the idea of a very clear plan very loosely held. 602 00:30:45,360 --> 00:30:48,480 Speaker 2: For me, the way that works best is if there 603 00:30:48,520 --> 00:30:52,400 Speaker 2: are chunks of the day which are not specifically assigned 604 00:30:52,400 --> 00:30:55,400 Speaker 2: in advanced to specific tasks. But you know, maybe we're 605 00:30:55,520 --> 00:30:57,640 Speaker 2: all agreeing really here at the end of the day. 606 00:30:57,880 --> 00:31:00,280 Speaker 2: I do think that the thing I'm happy to sort 607 00:31:00,280 --> 00:31:03,920 Speaker 2: of be against is the idea that like setting it 608 00:31:04,000 --> 00:31:07,600 Speaker 2: up in your mind so that if reality unfolds in 609 00:31:07,680 --> 00:31:11,880 Speaker 2: ways that were not fully within your control, you've messed up, 610 00:31:11,960 --> 00:31:14,760 Speaker 2: because that's just like living in a world that doesn't exist. 611 00:31:14,880 --> 00:31:16,800 Speaker 1: The final thing I wanted to ask you, Oliver, is 612 00:31:16,880 --> 00:31:21,960 Speaker 1: just around your information diet, and you kind of touched 613 00:31:22,000 --> 00:31:25,400 Speaker 1: on it before and in terms of treating all the 614 00:31:25,400 --> 00:31:27,520 Speaker 1: things that we could be reading as a river as 615 00:31:27,520 --> 00:31:30,239 Speaker 1: opposed to a bucket that is filling up, and it 616 00:31:30,280 --> 00:31:33,120 Speaker 1: reminded me of this conversation I had with a friend 617 00:31:33,120 --> 00:31:35,520 Speaker 1: of mine who's in creative fields and does a lot 618 00:31:35,560 --> 00:31:37,960 Speaker 1: of writing, and she said to me a few years back, 619 00:31:38,040 --> 00:31:40,960 Speaker 1: she said, I've just had the realization I've done the 620 00:31:41,000 --> 00:31:43,400 Speaker 1: calculations of how many books I can read in a year, 621 00:31:43,680 --> 00:31:46,520 Speaker 1: and probably how long my life will be, and I've 622 00:31:46,640 --> 00:31:48,840 Speaker 1: just realized I'm not going to have time to read 623 00:31:48,880 --> 00:31:50,960 Speaker 1: all the books that I want to read in this lifetime. 624 00:31:51,880 --> 00:31:55,440 Speaker 1: And that really stuck with me. And when I read 625 00:31:55,680 --> 00:31:58,120 Speaker 1: sort Of how you talk about sort of there is 626 00:31:58,240 --> 00:32:01,760 Speaker 1: infinite information out there and for you as a writer, 627 00:32:01,960 --> 00:32:04,840 Speaker 1: and when you're researching books as well, how do you 628 00:32:04,880 --> 00:32:09,520 Speaker 1: decide what to read, what to like, dedicate your precious 629 00:32:09,560 --> 00:32:10,120 Speaker 1: attention to. 630 00:32:10,560 --> 00:32:14,000 Speaker 2: Yeah, it's a fraud issue. I think that the approach 631 00:32:14,080 --> 00:32:18,120 Speaker 2: that I'm gradually but successfully sort of easing my way 632 00:32:18,160 --> 00:32:20,520 Speaker 2: into is just a much more fluid one. So it's 633 00:32:20,560 --> 00:32:23,840 Speaker 2: fluid in the sense of treating the list of potential 634 00:32:23,840 --> 00:32:27,480 Speaker 2: books as articles as a river. As we've spoken about 635 00:32:27,560 --> 00:32:30,080 Speaker 2: like picking from things and not feeling bad about the others. 636 00:32:30,400 --> 00:32:32,840 Speaker 2: It's treating individual books in that way, being willing to 637 00:32:32,880 --> 00:32:36,120 Speaker 2: read bits and not necessarily, you know, feel the burden 638 00:32:36,160 --> 00:32:39,720 Speaker 2: of having to complete them. I think also it's the 639 00:32:39,760 --> 00:32:45,920 Speaker 2: willingness to not try too hard to retain what you're reading. 640 00:32:45,960 --> 00:32:48,120 Speaker 2: There's this thing a foot everywhere now in sort of 641 00:32:48,160 --> 00:32:51,280 Speaker 2: personal knowledge management about how you've got to try to 642 00:32:51,920 --> 00:32:54,920 Speaker 2: remember everything you read. And I'm just like, maybe in 643 00:32:55,000 --> 00:32:57,800 Speaker 2: certain you know, if you're training in the law or 644 00:32:57,800 --> 00:32:59,840 Speaker 2: in medicine, there are context where you have to remember 645 00:32:59,880 --> 00:33:01,800 Speaker 2: the things that you read. In that way, the rest 646 00:33:01,840 --> 00:33:03,720 Speaker 2: of us don't need to do that, right, you can 647 00:33:03,760 --> 00:33:06,200 Speaker 2: say that if something's relevant, it's going to stick to 648 00:33:06,200 --> 00:33:09,200 Speaker 2: some extent, and you know, if you forget about it, 649 00:33:09,240 --> 00:33:11,840 Speaker 2: then that's a filter, right. The fact that something stays 650 00:33:11,920 --> 00:33:14,880 Speaker 2: or doesn't stay tells you something about it's relevant. So 651 00:33:15,520 --> 00:33:17,320 Speaker 2: there isn't a sort of answer to how I choose 652 00:33:17,400 --> 00:33:20,240 Speaker 2: what to read other than what I feel drawn to 653 00:33:20,320 --> 00:33:23,680 Speaker 2: and learning to trust that sort of instinct of what 654 00:33:23,800 --> 00:33:27,000 Speaker 2: feels enjoyable and interesting and when a book feels like 655 00:33:27,080 --> 00:33:29,800 Speaker 2: it's like I'm done with it, even though I may 656 00:33:29,840 --> 00:33:32,360 Speaker 2: never finished it and all the rest of it. I 657 00:33:32,360 --> 00:33:33,880 Speaker 2: think that's the thing we need to cultivate. 658 00:33:34,120 --> 00:33:37,000 Speaker 1: I love that, Oliver. I could continue talking for hours. 659 00:33:37,160 --> 00:33:39,760 Speaker 1: I love your work so much. There was just so 660 00:33:39,960 --> 00:33:42,760 Speaker 1: much wisdom in here. Sorry, I have a feeling I'll 661 00:33:42,800 --> 00:33:45,520 Speaker 1: be going back and rereading it and not trying to 662 00:33:45,600 --> 00:33:48,720 Speaker 1: remember anything, but just knowing that it's there if I 663 00:33:48,760 --> 00:33:51,240 Speaker 1: need it. So thank you so much for being here 664 00:33:51,880 --> 00:33:54,640 Speaker 1: very early. Hopefully the sun has risen, But thank you 665 00:33:54,760 --> 00:33:56,480 Speaker 1: so much for your time. 666 00:33:56,640 --> 00:33:58,640 Speaker 2: Slowly, slowly. Yeah, I knew it would be a pleasure, 667 00:33:58,640 --> 00:34:00,640 Speaker 2: and it was. Thank you so much amount I've enjoyed it. 668 00:34:01,200 --> 00:34:03,480 Speaker 1: I hope you loved this chat with Oliver as much 669 00:34:03,520 --> 00:34:07,200 Speaker 1: as I did. He sheared so many nuggets of wisdom 670 00:34:07,280 --> 00:34:10,080 Speaker 1: that I am personally very excited to implement in my 671 00:34:10,239 --> 00:34:13,000 Speaker 1: own life, and if you want to learn more about Oliver, 672 00:34:13,120 --> 00:34:16,400 Speaker 1: I highly recommend checking out his new book, Meditation for 673 00:34:16,520 --> 00:34:19,400 Speaker 1: Mortals Four Weeks to embrace your limitations and make time 674 00:34:19,440 --> 00:34:22,560 Speaker 1: for what counts. We've put links to that and his 675 00:34:22,640 --> 00:34:25,680 Speaker 1: website in the show notes. If you like today's show, 676 00:34:25,800 --> 00:34:28,680 Speaker 1: make sure you hit follow on your podcast app to 677 00:34:28,719 --> 00:34:32,239 Speaker 1: be alerted when new episodes drop. How I Work was 678 00:34:32,280 --> 00:34:35,279 Speaker 1: recorded on the traditional land of the Warrangery people, part 679 00:34:35,320 --> 00:34:36,120 Speaker 1: of the Cooler Nation