WEBVTT - How To Get More Done in 2024 (Best Advice for Focus and Productivity) 0:00:01.680 --> 0:00:04.280 Mental health is now talked about more than ever, which 0:00:04.320 --> 0:00:06.640 is awesome. I mean, I don't have to tell you 0:00:06.720 --> 0:00:09.119 that it's a primary focus of on Purpose, but on 0:00:09.160 --> 0:00:11.680 a day to day basis, many people don't know where 0:00:11.720 --> 0:00:14.560 to turn or which tools can help. Over the past 0:00:14.640 --> 0:00:17.320 couple of years, I've been working with Calm to make 0:00:17.400 --> 0:00:21.000 mental wellness accessible and enjoyable, or as I like to say, 0:00:21.239 --> 0:00:24.040 fun and easy. Calm has all sorts of content to 0:00:24.079 --> 0:00:28.280 help you reduce anxiety and stress, build mindful habits, improve sleep, 0:00:28.520 --> 0:00:31.440 and generally feel better in your daily life. 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If your city there on your emails 0:01:01.480 --> 0:01:04.920 for hours and hours and hours, it's obvious that you're 0:01:04.959 --> 0:01:06.920 going to switch to YouTube, You're going to switch to 0:01:06.959 --> 0:01:09.199 another page, You're gonna get lost on a rabbit hole, 0:01:09.560 --> 0:01:12.000 and all of a sudden you go from answering your 0:01:12.040 --> 0:01:15.959 emails to ending up watching videos about cats and babies 0:01:16.000 --> 0:01:18.720 or whatever it may be. Right, Like, it's so easy, 0:01:19.000 --> 0:01:22.400 How we lose thought? The number one health and wellness podcast, 0:01:22.760 --> 0:01:29.640 Jay Shetty Ja shetty Zy Sheet, Hey, everyone, welcome back 0:01:29.680 --> 0:01:33.280 to On Purpose. Thank you so much for coming back 0:01:33.360 --> 0:01:36.640 to listen, learn and grow. If you're tuning in right now, 0:01:36.680 --> 0:01:41.440 whether you're working out, driving, cooking, walking your dog, whatever 0:01:41.480 --> 0:01:44.479 you're up to, thank you so much. Keep those stories 0:01:44.520 --> 0:01:47.600 coming in. I love seeing the clips on TikTok, what 0:01:47.640 --> 0:01:51.280 you're learning on Instagram, and of course your reviews mean 0:01:51.440 --> 0:01:54.600 the world to me. Thank you so much to the 0:01:54.680 --> 0:01:57.040 amazing group of humans I bumped into on a hike 0:01:57.480 --> 0:02:01.279 this morning who said that the podcast move them, helped 0:02:01.360 --> 0:02:06.440 transform their life and especially conversations around masculinity and vulnerability. 0:02:06.480 --> 0:02:09.160 It moved me, it touched me, It made my week. 0:02:09.240 --> 0:02:12.000 I want you to know how much I value the 0:02:12.120 --> 0:02:16.760 impact that you all experience and that I experience from 0:02:16.800 --> 0:02:19.720 the love you share with me and this episode. Today, 0:02:19.760 --> 0:02:22.880 I've been noticing how you all want twenty twenty four 0:02:23.040 --> 0:02:26.480 to be your year and if you right now are 0:02:26.520 --> 0:02:30.919 thinking Jay January was good, or maybe it wasn't even good, 0:02:30.960 --> 0:02:33.960 but I want February, March, and April to be epic 0:02:34.080 --> 0:02:37.919 and incredible and amazing. This episode is for you. If 0:02:37.919 --> 0:02:40.519 you're thinking you want to be more productive, you want 0:02:40.560 --> 0:02:44.519 to be more laser focused, you want to have the power, 0:02:44.680 --> 0:02:48.720 the strength, and the organization to get more done this 0:02:48.840 --> 0:02:52.919 year than this is the episode for you. I'm going 0:02:52.960 --> 0:02:56.200 to be sharing with you all of my personal and 0:02:56.240 --> 0:03:00.240 the most researched productivity tips and hacks that are going 0:03:00.320 --> 0:03:04.399 to help you build a schedule and craft a calendar 0:03:04.720 --> 0:03:08.200 that's going to make sure that you will achieve your 0:03:08.200 --> 0:03:11.239 targets and goals. I think what we often don't realize 0:03:11.280 --> 0:03:14.120 is we start to think that there's some weakness in us. 0:03:14.320 --> 0:03:16.480 We start to feel like maybe I'm not good enough, 0:03:16.520 --> 0:03:19.320 maybe I'm not fast enough, maybe I'm not organized enough. 0:03:19.760 --> 0:03:23.079 And the truth is, no one ever taught us this right. 0:03:23.120 --> 0:03:25.200 No one ever broke down at school how you could 0:03:25.200 --> 0:03:28.040 be more productive. No one ever taught you at home 0:03:28.360 --> 0:03:31.519 how you could get more done. So often we waste 0:03:31.520 --> 0:03:36.800 so much time self criticizing, self judging, when actually, if 0:03:36.840 --> 0:03:40.480 we use that same energy to just implement these skills. 0:03:40.560 --> 0:03:42.800 What I'm going to share with you today, you can 0:03:42.960 --> 0:03:46.760 implement starting right now. It's not something you need to learn, 0:03:46.840 --> 0:03:49.640 it's not something you need to develop. You just need 0:03:49.680 --> 0:03:52.440 to start it. All you're going to need is a 0:03:52.480 --> 0:03:54.800 timer that's going to be really useful for some of 0:03:54.800 --> 0:03:57.480 these and I highly recommend if you want to get 0:03:57.920 --> 0:04:01.240 a small, little hour glass or a big one, whatever 0:04:01.280 --> 0:04:03.280 it is that you need, or if you do want 0:04:03.320 --> 0:04:06.320 to use a timer, maybe you're going to use a stopwatch. 0:04:06.560 --> 0:04:08.080 I want you to find a way to use a 0:04:08.120 --> 0:04:11.640 timer that's not on your phone, ideally because that way 0:04:11.680 --> 0:04:13.960 you don't get distracted. But hey, if you can put 0:04:13.960 --> 0:04:17.440 it on airplane mode and then use the timer, that 0:04:17.480 --> 0:04:20.839 could be the easiest and simplest way. I know that 0:04:20.839 --> 0:04:23.880 when I'm building these habits sometimes I need to switch 0:04:23.920 --> 0:04:27.719 away to a new timing device in order for me 0:04:27.880 --> 0:04:30.320 to build the habit so that I can go back 0:04:30.360 --> 0:04:32.719 to my phone. That's often the way I like to 0:04:32.720 --> 0:04:34.920 play it through at least. But like I said, if 0:04:34.920 --> 0:04:36.960 you put your phone on airplane mode, you can use 0:04:37.000 --> 0:04:39.000 it as a timer, which is going to be so 0:04:39.279 --> 0:04:41.880 useful to so many of the tips I'm about to 0:04:41.920 --> 0:04:45.719 give you. Now, I want to dive into the first 0:04:45.920 --> 0:04:50.799 productivity tip. Now, the most productive workers engage in job 0:04:50.839 --> 0:04:56.080 related tasks for fifty two minutes, then take a seventeen 0:04:56.360 --> 0:04:59.880 minute break, and studies show that that fifteen to tw 0:05:00.000 --> 0:05:04.200 one ten minute break window is productivity. Is golden hour 0:05:04.720 --> 0:05:07.800 or quarter hour, as the case may be. It's long 0:05:07.920 --> 0:05:11.800 enough for your brain to disengage and leave you feeling refreshed, 0:05:12.200 --> 0:05:15.640 but not so long that you lose focus and derail 0:05:15.720 --> 0:05:19.719 momentum on what you were doing. This research is so 0:05:19.920 --> 0:05:22.800 powerful because I find that a lot of us think, well, 0:05:22.800 --> 0:05:25.680 if I'm doing deep work, I need to work for 0:05:25.760 --> 0:05:28.320 three hours in a row, four hours in a row. 0:05:28.720 --> 0:05:32.240 And often you get into that first hour and now 0:05:32.279 --> 0:05:36.000 you're actually feeling drained. How many times have you over 0:05:36.080 --> 0:05:39.599 pushed yourself and you said to yourself, I'll take a 0:05:39.680 --> 0:05:42.760 break tomorrow because I've been taking too many breaks, and 0:05:42.839 --> 0:05:48.080 all of a sudden, you're drained, you're tired, you're challenged, 0:05:48.160 --> 0:05:50.680 you're just feeling like, gosh, I feel like I've been 0:05:50.720 --> 0:05:54.520 working this whole time. And what's really interesting is when 0:05:54.560 --> 0:05:57.640 you factor in your break, when you know that in 0:05:57.680 --> 0:06:00.240 fifty two minutes you're going to take a seven teen 0:06:00.279 --> 0:06:04.359 minute break all of a sudden, your mind, let's go 0:06:04.400 --> 0:06:07.240 off that pressure. If you're going to push yourself to work, 0:06:07.279 --> 0:06:09.039 there's a bit of pressure. Oh my gosh, I have 0:06:09.120 --> 0:06:12.000 to stay focused. I have to stay organized otherwise this 0:06:12.080 --> 0:06:14.880 isn't going to get done now. What happens is when 0:06:14.920 --> 0:06:17.599 you talk to your mind in that way, your mind 0:06:17.720 --> 0:06:20.599 can be somewhat like a child, and the child goes, well, 0:06:20.640 --> 0:06:22.200 I don't want to do that right now. I don't 0:06:22.200 --> 0:06:25.640 want to focus right now. You've probably had that conversation before. 0:06:26.200 --> 0:06:28.880 Right You're telling your mind, hey, we got to focus now. 0:06:29.120 --> 0:06:31.440 We've got some serious work to get done, and your 0:06:31.440 --> 0:06:34.120 mind goes, uhh, I'm out, like I don't want to 0:06:34.120 --> 0:06:36.479 do this right now. Guess what. You turn on the 0:06:36.480 --> 0:06:40.920 next episode of your favorite reality show, and there you go. Right. 0:06:41.320 --> 0:06:44.800 And what's really interesting about this is actually, when you 0:06:44.880 --> 0:06:47.280 say to a child, you say, hey, I want you 0:06:47.320 --> 0:06:48.680 to work for this much a time of time, but 0:06:48.720 --> 0:06:51.240 then you're going to get this break all of a sudden. 0:06:51.279 --> 0:06:53.599 There's a bit of give and take there, and so 0:06:54.080 --> 0:06:57.400 the same works for your mind. We have to train 0:06:57.520 --> 0:07:02.039 our mind to commit knowing that there's reward at the 0:07:02.160 --> 0:07:06.800 end of it. That incentive also relieves that stress. It 0:07:06.880 --> 0:07:10.160 relieves that pressure. That's my goal for you. The tips 0:07:10.160 --> 0:07:13.400 I'm sharing today are tips that will help you be 0:07:13.480 --> 0:07:16.240 more productive but also reduce the stress. I don't want 0:07:16.240 --> 0:07:19.200 you to get more done and be more stressed. I 0:07:19.240 --> 0:07:21.280 want you to get more done and be less stressed. 0:07:21.720 --> 0:07:25.480 That's the goal. So remember fifty two minutes and a 0:07:25.520 --> 0:07:29.320 seventeen minute break. And here's the thing you have to 0:07:29.360 --> 0:07:32.680 promise yourself. You put on a timer for both of those, 0:07:33.080 --> 0:07:36.200 and you go back to it knowing that you're going 0:07:36.280 --> 0:07:39.960 to have another seventeen minute break after the next fifty 0:07:39.960 --> 0:07:43.720 two minutes. So this is a rolling cycle, right. This 0:07:43.880 --> 0:07:47.440 is a rolling cycle that you can repeat three times 0:07:47.480 --> 0:07:50.840 over in order to get fifty two times three, right, 0:07:50.920 --> 0:07:54.240 one hundred and fifty six minutes worth of work completed 0:07:54.800 --> 0:07:58.640 in that time. Now, the Pomodoro technique is a slight 0:07:59.000 --> 0:08:02.880 adjustment to this one. This is a time management method 0:08:03.040 --> 0:08:08.040 based on twenty five minutes stretches of focused work broken 0:08:08.120 --> 0:08:11.600 by five minute breaks. Now, I'll tell you the difference 0:08:11.760 --> 0:08:14.600 in when I use these, when I'm doing fifty two 0:08:14.640 --> 0:08:17.360 minutes at a stretch and then a seventeen minute break. 0:08:17.640 --> 0:08:22.600 It's usually deeper creative work. It's work that requires me 0:08:22.760 --> 0:08:25.880 to bend my mind. It's work that requires writing and 0:08:25.960 --> 0:08:29.880 lots of thought. It's work that requires innovation and when 0:08:29.880 --> 0:08:33.800 I'm challenging myself. But if I'm trying to do more 0:08:33.840 --> 0:08:36.840 logical tasks, if I'm trying to get emails done, if 0:08:36.880 --> 0:08:40.520 I'm trying to get functional things scheduling my task list, 0:08:40.920 --> 0:08:43.720 if I'm trying to check off what parts of the 0:08:43.720 --> 0:08:46.520 project are being completed, if I'm doing any sort of 0:08:46.520 --> 0:08:50.480 that organizational work, I find the Pomodoro technique to be great. 0:08:50.600 --> 0:08:53.800 So again, the Pomodoro technique is a time management method 0:08:54.000 --> 0:08:57.760 based on twenty five minute stretches of focused work broken 0:08:57.800 --> 0:09:02.199 by five minute breaks. Now they say that longer breaks, 0:09:02.400 --> 0:09:07.000 typically fifteen to thirty minutes, are taken after four consecutive 0:09:07.280 --> 0:09:11.080 work intervals. So once you've done four rounds of twenty 0:09:11.080 --> 0:09:14.440 five minutes on, five minutes off, twenty five minutes on, 0:09:14.720 --> 0:09:17.480 five minutes off, et cetera. Once you've done that four times, 0:09:17.880 --> 0:09:21.200 you can now extend your break periods to fifteen to 0:09:21.360 --> 0:09:26.360 thirty minutes. Now I really really like this method, Like 0:09:26.400 --> 0:09:30.680 I said for really functional tasks like emails, I find 0:09:30.720 --> 0:09:34.280 that if you're sitting there on your emails for hours 0:09:34.280 --> 0:09:37.679 and hours and hours, it's obvious that you're going to 0:09:37.760 --> 0:09:40.040 switch to YouTube, You're going to switch to another page, 0:09:40.080 --> 0:09:42.160 you're going to get lost on a rabbit hole, and 0:09:42.240 --> 0:09:45.119 all of a sudden, you go from answering your emails 0:09:45.360 --> 0:09:48.800 to following a link to someone's video that they sent 0:09:48.920 --> 0:09:52.760 you to ending up watching videos about cats and babies 0:09:52.840 --> 0:09:56.640 or whatever. EL maybe right, like it's so easy how 0:09:56.640 --> 0:09:59.719 we lose thought. Whereas when we say to ourselves, I'm 0:09:59.720 --> 0:10:01.880 going to work for twenty five minutes and then I'm 0:10:01.880 --> 0:10:03.480 gonna have a five minute break, and guess when that 0:10:03.559 --> 0:10:07.640 five minute break, I'm going to allow myself to do 0:10:07.760 --> 0:10:10.840 whatever it is now. I do have some recommendations because 0:10:10.920 --> 0:10:14.040 our natural tendency is to scroll on TikTok or scroll 0:10:14.080 --> 0:10:17.880 on Instagram, and we know that that can outlast five minutes. 0:10:18.600 --> 0:10:21.680 But one of my favorite things to do is to 0:10:21.760 --> 0:10:24.760 really use that five minutes to walk around to get 0:10:24.760 --> 0:10:27.960 some blood pumping, to get some energy pumping. It's to 0:10:28.200 --> 0:10:31.840 get some water to get hydrated. Right, allowing yourself to 0:10:31.880 --> 0:10:34.960 walk to get some water, finding a window. If you 0:10:35.000 --> 0:10:38.000 can open it to get some fresh air, fantastic if 0:10:38.040 --> 0:10:41.000 you can't. The ability to look out into the distance. 0:10:41.559 --> 0:10:45.120 So much of our life has become consumed by what's 0:10:45.160 --> 0:10:46.920 close to us. We're so used to looking at our 0:10:46.960 --> 0:10:49.920 phones up close, our kindle's up close, all of our 0:10:49.960 --> 0:10:52.720 device is up close. So when you look off into 0:10:52.760 --> 0:10:54.960 the distance and you find a bird, a tree, you 0:10:54.960 --> 0:10:57.880 look at a cloud, you look into the sky right, 0:10:58.240 --> 0:11:02.720 just allow your eyes to gain some relaxation, to gain 0:11:02.760 --> 0:11:06.240 some rest, to gain a bit of a break. It 0:11:06.240 --> 0:11:10.000 can be really really powerful. The three ws, walking, water, 0:11:10.200 --> 0:11:13.640 and window are my go to in that five minute 0:11:13.640 --> 0:11:16.680 break so that I can come back refreshed. If you 0:11:16.720 --> 0:11:19.520 go from your screen of your laptop to the screen 0:11:19.559 --> 0:11:22.679 of your phone and your whole life becomes screen time, 0:11:23.160 --> 0:11:27.160 it can be really tiring, really really exhausting. So those 0:11:27.160 --> 0:11:29.600 are two really core techniques that I use when I'm 0:11:29.640 --> 0:11:33.920 actually breaking down my work. For deep work, I'm using 0:11:33.960 --> 0:11:38.240 fifty two minutes seventeen minute break. For functional email type work, 0:11:38.400 --> 0:11:41.679 I'm using twenty five minute stretches of focused work broken 0:11:41.720 --> 0:11:45.360 by five minute breaks. And the way you do this 0:11:45.559 --> 0:11:48.480 is you identify the task or task you need to complete. 0:11:49.040 --> 0:11:53.480 You set your timer for the twenty five minutes, then 0:11:53.520 --> 0:11:55.840 you work on the task and you put everything aside. 0:11:55.880 --> 0:11:58.719 That's why I said airplane mode. And then finally, when 0:11:58.720 --> 0:12:02.400 the alarm goes off, you allow yourself to take that break. 0:12:02.800 --> 0:12:06.160 Then you can repeat that process four times in total, 0:12:06.520 --> 0:12:09.520 and then you can extend your breaks to fifteen to 0:12:09.679 --> 0:12:13.760 thirty minutes. So that's how I work effectively with tasks. 0:12:14.120 --> 0:12:15.880 And I want to give you one more before I 0:12:15.920 --> 0:12:18.520 talk to you about my week schedule. So I don't 0:12:18.520 --> 0:12:21.920 look at planning and organizations just as tasks and to 0:12:22.000 --> 0:12:24.640 do lists. I see it also as a week plan. 0:12:27.120 --> 0:12:30.120 I couldn't be more excited to share something truly special 0:12:30.240 --> 0:12:32.319 with all you tea lovers out there. 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A task 0:14:13.000 --> 0:14:17.360 could be write a summary chapter for my book. A 0:14:17.480 --> 0:14:22.200 task could be write my next episode of my solo podcast. 0:14:22.520 --> 0:14:24.720 A task could be research a guest. Right, these are 0:14:24.760 --> 0:14:27.680 all tasks. Now, what you really want to do for 0:14:27.760 --> 0:14:32.000 repetitive tasks is to know how long they take. And 0:14:32.040 --> 0:14:37.000 that's the time. So remember TTC Task Time Calendar. Once 0:14:37.040 --> 0:14:40.160 you've got the task, how much time is that going 0:14:40.200 --> 0:14:43.240 to take? This is where I see most of us 0:14:43.320 --> 0:14:47.880 making the biggest mistakes. We often overestimate how much time 0:14:47.920 --> 0:14:51.560 we need. By that we end up wasting time, or 0:14:51.600 --> 0:14:54.800 we underestimate the time, and by that we end up 0:14:54.800 --> 0:14:57.800 feeling like we failed. Right, when was the last time 0:14:57.880 --> 0:14:59.560 that you had a task You know you needed to 0:14:59.560 --> 0:15:01.840 get it done, but you gave yourself too much time. 0:15:02.080 --> 0:15:05.600 Maybe it gave yourself two weeks and actually you lost 0:15:05.680 --> 0:15:09.120 momentum and you lost enthusiasm for it, and two weeks 0:15:09.200 --> 0:15:12.320 later it kind of didn't feel as good. Or you've 0:15:12.360 --> 0:15:15.400 had the other option or other situation where you gave 0:15:15.440 --> 0:15:20.040 yourself two hours and really you needed like five or six. 0:15:20.680 --> 0:15:23.160 And now when you don't complete in two hours, you 0:15:23.240 --> 0:15:26.080 feel frustrated. So one of the key things that we 0:15:26.200 --> 0:15:29.840 need to understand when it comes to being productive is 0:15:29.880 --> 0:15:32.520 we need to start getting better and knowing how long 0:15:32.640 --> 0:15:35.320 something takes us. So, for example, when I used to 0:15:35.360 --> 0:15:38.440 first script my solo episodes, they used to take eight 0:15:38.520 --> 0:15:41.480 hours worth of work. Today they take two hours worth 0:15:41.520 --> 0:15:44.720 of work because of the time invested over the last 0:15:44.720 --> 0:15:47.520 five years. And so I know that in two hours 0:15:47.560 --> 0:15:51.080 I can research and record my solo episodes, and so 0:15:51.240 --> 0:15:55.080 that's what's scheduled in my calendar, task time calendar. The 0:15:55.160 --> 0:15:59.520 task is recording a solo episode, researching and recording. The 0:15:59.600 --> 0:16:02.800 time is two hours, and it's in my calendar every 0:16:02.840 --> 0:16:05.840 week on a day when then I can send it 0:16:05.840 --> 0:16:08.800 to the team for editing. So again it's calendared in. 0:16:09.440 --> 0:16:11.680 I find that to do lists end up being a 0:16:11.760 --> 0:16:16.200 long list without the time and without the calendar, and 0:16:16.240 --> 0:16:18.120 without the time and the calendar, all you have is 0:16:18.160 --> 0:16:21.680 a task list or a to do list, and that 0:16:21.720 --> 0:16:24.480 can kind of stretch over too many days or too 0:16:24.600 --> 0:16:28.080 little days. It can keep adding up. Whereas if something 0:16:28.160 --> 0:16:32.760 goes straight from tasking time into your calendar, you know 0:16:32.880 --> 0:16:35.440 when it's going to be completed. So if I opened 0:16:35.480 --> 0:16:38.480 up my calendar right now, Every single task I have 0:16:38.560 --> 0:16:42.520 to do this week is in my calendar, scheduled during 0:16:42.560 --> 0:16:46.240 my work hours, and so there is no room for 0:16:46.360 --> 0:16:48.880 me to miss anything. The only mistake I can make 0:16:49.240 --> 0:16:54.120 is not correctly allocating the right amount of time. Now, 0:16:54.120 --> 0:16:56.560 if you're someone who has lots of new tasks, tasks 0:16:56.600 --> 0:17:00.320 that you don't often do and are not repetitive, that 0:17:00.440 --> 0:17:02.960 can be challenging. But what you want to do is 0:17:02.960 --> 0:17:06.040 get a better estimate, maybe from the person giving you 0:17:06.080 --> 0:17:07.760 the task. You can always say, hey, how long do 0:17:07.760 --> 0:17:09.840 you think this should take? Hey, how long or when 0:17:09.840 --> 0:17:11.720 would you like this back? And what level would it 0:17:11.760 --> 0:17:14.560 be at? What quality would you like I think asking 0:17:14.600 --> 0:17:17.040 those two questions is huge. How much time do you 0:17:17.040 --> 0:17:20.240 think this will take me? And secondly, what quality do 0:17:20.280 --> 0:17:22.960 you expect in that time? And then after doing that 0:17:23.000 --> 0:17:25.680 a couple of times, you get a sense of how 0:17:25.760 --> 0:17:29.120 that works for you. So these are my core ways 0:17:29.640 --> 0:17:33.760 of breaking down task time and calendar. And what I 0:17:33.840 --> 0:17:37.480 like about this is it stops me from being indecisive. Right. 0:17:37.520 --> 0:17:39.440 I don't have to wake up and go, oh my god, 0:17:39.440 --> 0:17:41.560 what am I doing today? Or oh I don't like 0:17:41.680 --> 0:17:45.160 doing that one, Maybe I'll do this other one. Maybe 0:17:45.359 --> 0:17:47.360 oh which, Oh no, I got started on this one. 0:17:47.400 --> 0:17:50.280 Let me carry on. You actually set your whole week 0:17:50.359 --> 0:17:53.199 up and you have it all in the calendar, so 0:17:53.280 --> 0:17:57.359 it really takes away that indecisiveness. The other thing is 0:17:57.640 --> 0:18:01.320 it gives you the opportunity to schedule for work life balance. 0:18:01.560 --> 0:18:03.960 You get the opportunity to say, okay, well i'm doing 0:18:03.960 --> 0:18:05.720 that many hours that day. Let me take a bit 0:18:05.760 --> 0:18:08.159 of time off here as well, and it helps you 0:18:08.320 --> 0:18:13.000 stay on track. Now, one thing I will add is 0:18:13.000 --> 0:18:16.639 when you start calendaring out your days, you have two options, 0:18:17.200 --> 0:18:21.120 something called eat the frog right or the frog first 0:18:21.160 --> 0:18:22.560 thing in the morning. And this is the idea of 0:18:22.600 --> 0:18:25.440 doing the hardest thing first. The idea is if you 0:18:25.480 --> 0:18:28.320 can do the hardest thing first, everything else becomes easier. 0:18:28.640 --> 0:18:30.920 The other one that I like is eat the fly, 0:18:31.560 --> 0:18:33.840 which is do the simplest thing the easiest thing. Now, 0:18:33.840 --> 0:18:35.560 I don't want to eat frogs or flies, so I 0:18:35.560 --> 0:18:39.040 don't like those terms, but you get the point. Eat 0:18:39.080 --> 0:18:41.240 the fly. Let's start with the fly. Let's start with 0:18:41.240 --> 0:18:44.520 the smallest, easiest thing first so I can build my confidence. 0:18:44.840 --> 0:18:49.080 This is really based on your psychology, and it's based 0:18:49.200 --> 0:18:53.879 on your personality type. So maybe you're someone who gains 0:18:53.920 --> 0:18:57.119 confidence from doing big things first and hard things, or 0:18:57.160 --> 0:19:00.800 maybe you're someone who gains confidence from doing more things 0:19:01.520 --> 0:19:03.840 and doing them well, and now you want to do 0:19:03.880 --> 0:19:06.400 big things. This is where the idea of make your 0:19:06.440 --> 0:19:08.800 bed first thing in the morning came from. It was 0:19:08.840 --> 0:19:11.959 the psychology of making your bed is really easy. When 0:19:12.040 --> 0:19:15.119 you get that done, you feel a sense of accomplishment. 0:19:15.520 --> 0:19:18.560 So this comes back to a point of self awareness. 0:19:18.960 --> 0:19:20.480 Are you someone who likes to start with a hard 0:19:20.520 --> 0:19:23.320 thing or start with an easy thing. I'm definitely someone 0:19:23.359 --> 0:19:26.840 who's oscillated between the two. I've definitely done both of 0:19:26.880 --> 0:19:29.280 these things. And I find that if I keep putting 0:19:29.359 --> 0:19:32.119 something off because it's hard, that's when I'm going to 0:19:32.160 --> 0:19:34.520 start on that thing. If I've noticed that too many 0:19:34.520 --> 0:19:37.560 weeks have gone by, I keep putting off the hard thing, 0:19:37.680 --> 0:19:40.680 I keep pushing back on it, it keeps becoming something 0:19:40.680 --> 0:19:44.639 that's frustrating me. I'm overthinking it. That's the thing that 0:19:44.680 --> 0:19:47.600 I'm going to start with. So so far, we've covered 0:19:47.640 --> 0:19:51.080 some brilliant techniques of how to actually break down each 0:19:51.240 --> 0:19:54.439 hour of your day. We've also talked about how to 0:19:54.520 --> 0:19:59.200 break down your tasks overall, and now I want to 0:19:59.240 --> 0:20:02.640 get into how I look and map a week of 0:20:02.680 --> 0:20:06.320 my time. So the first thing I have which has 0:20:06.480 --> 0:20:12.320 changed my life is something called creative versus logical days. 0:20:12.920 --> 0:20:16.000 I have creative days and I have logical days. Let 0:20:16.000 --> 0:20:18.760 me explain what I mean by that. Logical days are 0:20:18.760 --> 0:20:25.800 when I'm processing data, numbers, analytics, functional project management. And 0:20:25.840 --> 0:20:30.200 then I have creative days when I'm doing things like innovation, creativity, 0:20:31.160 --> 0:20:35.639 coming up with new ideas, brainstorming, trying to challenge myself 0:20:35.680 --> 0:20:39.920 out of my comfort zone, learning, being curious. Right, And 0:20:40.040 --> 0:20:42.760 I've found and I will tell this to you, and 0:20:42.840 --> 0:20:45.640 I really want you to implement this. If you try 0:20:45.640 --> 0:20:48.800 and do both in the same day, It's like trying 0:20:48.840 --> 0:20:51.520 to drive from one side of town to the other 0:20:52.000 --> 0:20:55.480 in the middle of rush hour. Right. It's a longer journey. 0:20:56.000 --> 0:20:59.600 You can do it, it's just more stressful. Imagine you're on 0:20:59.600 --> 0:21:01.720 one side town and this happens a lot in LA 0:21:02.240 --> 0:21:04.800 You're in Santa Monica, and then your next meetings in 0:21:05.119 --> 0:21:07.399 West Hollywood, and all of a sudden, you've got to 0:21:07.480 --> 0:21:09.720 drive in the middle of the day. You're going to 0:21:09.760 --> 0:21:12.480 get stuck in traffic, You're going to get stressed and 0:21:12.520 --> 0:21:14.960 you're going to be late for the meeting when you 0:21:15.040 --> 0:21:17.879 try and rush from being logical to being creative. So 0:21:17.960 --> 0:21:20.400 let's say you just had a numbers meeting, and then 0:21:20.400 --> 0:21:21.760 the next meeting you've got to come up with a 0:21:21.800 --> 0:21:24.879 new creative idea. It's going to be really hard. You 0:21:24.920 --> 0:21:27.000 might be able to do it for a while, but 0:21:27.080 --> 0:21:30.160 eventually you'll get exhausted or you've had a creative day 0:21:30.320 --> 0:21:32.000 and all of a sudden, you've got to be organized 0:21:32.000 --> 0:21:34.520 and numbers focused. So what I like to do is 0:21:34.520 --> 0:21:36.320 I like to break down my days and say, Okay, 0:21:36.359 --> 0:21:38.679 Monday is going to be a creative day, Tuesday's a 0:21:38.680 --> 0:21:42.439 logical day, Wednesday's a creative day, Thursday's a logical day. Right, 0:21:42.520 --> 0:21:46.200 whatever it may be, whatever may work out. I often 0:21:46.240 --> 0:21:48.320 do this when I'm interviewing for the podcast. So if 0:21:48.320 --> 0:21:50.720 I'm interviewing for the podcast, I'm trying to do two 0:21:50.800 --> 0:21:54.399 episodes a day for three to five days a week 0:21:54.720 --> 0:21:58.240 because I know I can go really deep into interviewer mode. 0:21:58.320 --> 0:21:59.840 I know that I'm going to be able to ask 0:21:59.840 --> 0:22:02.000 the right question. I know that I'm going to be 0:22:02.040 --> 0:22:06.080 in flow state. That's how we access flow state. But 0:22:06.119 --> 0:22:07.760 if I said to myself. I'm going to do two 0:22:07.800 --> 0:22:09.960 podcasts today, and I'm going to look at analytics, and 0:22:10.000 --> 0:22:14.520 I'm going to look at my finances. That becomes challenging. Now, 0:22:14.840 --> 0:22:16.920 if you don't have the luxury of planning each day, 0:22:17.280 --> 0:22:20.280