WEBVTT - The New Corner Office: Map your meetings 

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<v Speaker 1>Say, we've all felt left out, and for people who

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<v Speaker 1>moved to this country, that feeling lasts more than a moment.

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<v Speaker 1>We can change that. Learn how it Belonging begins with

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<v Speaker 1>us dot org brought to you by the AD Council.

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<v Speaker 1>I Heart Radio app, Apple Podcasts, or wherever you get

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<v Speaker 1>your podcast. Look for your children's eyes and you will

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<v Speaker 1>Org brought to you by the United States Forest Service

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<v Speaker 1>and the AD Council. Good morning, this is Laura. Welcome

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<v Speaker 1>to the New Corner Office, the podcast where we share

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<v Speaker 1>strategies for thriving in the new world of work or

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<v Speaker 1>location and hours are more flexible than in the past.

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<v Speaker 1>Today's tip is to be strategic about your meetings. By

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<v Speaker 1>understanding exactly when they'll be happening, you can be better prepared,

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<v Speaker 1>manage your energy, and figure out what times you can

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<v Speaker 1>do non meeting work too. Collaboration is amazing in theory,

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<v Speaker 1>none of us has all the answers. In practice, though,

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<v Speaker 1>what it means is that most jobs and big organ

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<v Speaker 1>zations involve a lot of meetings. This tendency to schedule

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<v Speaker 1>meetings about everything is exacerbated in a world where lots

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<v Speaker 1>of people are working from home. You can't see your

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<v Speaker 1>calling to casually ask for his feedback on your proposal,

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<v Speaker 1>so you schedule a formal meeting to get his feedback,

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<v Speaker 1>and thus meetings proliferate. Some of that is inevitable, but

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<v Speaker 1>by being a bit more mindful and strategic, you can

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<v Speaker 1>manage your meetings better. Here's what you do. By the

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<v Speaker 1>time you start work on Monday morning, take a good

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<v Speaker 1>look at your calendar for the week. When do you

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<v Speaker 1>have meetings summer? No doubt, weekly recurring sorts in summer

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<v Speaker 1>one off types. Figure out how many hours you currently

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<v Speaker 1>have booked into meetings. Then do a little triage. Do

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<v Speaker 1>all these meetings have to happen? We've talked in previous

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<v Speaker 1>episodes about seeing what can be canceled, ask for agendas

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<v Speaker 1>for anything that seems iffy, anything that is a one

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<v Speaker 1>on one check in might be better approached as a

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<v Speaker 1>quick phone call, So go ahead and make that call.

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<v Speaker 1>The goal is to reduce the overall meeting load. Then,

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<v Speaker 1>once you're clear on what's staying, figure out what you

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<v Speaker 1>need to prepare for. When people get busy, they just

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<v Speaker 1>start tromping from one thing to the next, like middle

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<v Speaker 1>schoolers changing classes. Here's my two o'clock, my three o'clock,

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<v Speaker 1>my four o'clock. This can be a harrowing experience if

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<v Speaker 1>you suddenly realized that the three o'clock involves a complicated

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<v Speaker 1>pitch to a not entirely friendly audience, or if you're

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<v Speaker 1>going to be asked at the two o'clock for your

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<v Speaker 1>opinion on a rather lengthy document. So figure out when

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<v Speaker 1>you can prepare for anything that requires preparation, and mark

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<v Speaker 1>these times on your calendar, and finally, take a step

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<v Speaker 1>back and look at the landscape. Not all meetings for

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<v Speaker 1>the week will be set by Monday morning, of course,

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<v Speaker 1>but when you see what time is available, you can

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<v Speaker 1>decide what time is good for meetings and what isn't.

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<v Speaker 1>For instance, if you've got no meetings on Wednesday morning

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<v Speaker 1>and two in the afternoon, I'd suggest that if someone

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<v Speaker 1>asks to meet on Wednesday, you offer any remaining afternoon

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<v Speaker 1>slots that leaves the morning open for individual focused work.

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<v Speaker 1>One of the most aggravating parts of organizational life is

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<v Speaker 1>that people feel their schedules are chopped up. They never

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<v Speaker 1>have time to achieve that state of flow. Some of

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<v Speaker 1>this is inevitable, but some is self imposed. You don't

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<v Speaker 1>have to give Wednesday morning away unless there's a really

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<v Speaker 1>good reason. The upside of mapping out your meetings is

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<v Speaker 1>that you can approach the week feeling far more confident

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<v Speaker 1>and ready for what's to come. You'll steward your energy appropriately,

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<v Speaker 1>you'll perform better in the meetings that happen, and there

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<v Speaker 1>may be fewer of them, and they'll happen at times

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<v Speaker 1>that work better for you. Given how draining meetings can be,

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<v Speaker 1>that's really the best possible outcome. So today, approach your

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<v Speaker 1>calendar with this strategic spirit, map your meetings for the week,

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<v Speaker 1>and see what you can do to make your work

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<v Speaker 1>life feel more doable. In the meantime. This is Laura.

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<v Speaker 1>Thanks for listening and here's to succeeding in the New

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<v Speaker 1>Corner Office. The New Corner Office is a production of

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<v Speaker 1>I Heart Radio. For more podcasts, visit the I Heart

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<v Speaker 1>Radio app, Apple Podcasts, or wherever you get your favorite shows.

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<v Speaker 1>We've all felt left out, and for people who move

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<v Speaker 1>to this country, that feeling lasts more than a moment.

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<v Speaker 1>We can change that learn how it Belonging begins with

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<v Speaker 1>us dot Org brought to you by the Ad Council.

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<v Speaker 1>Council