Speaker 1: Welcome to Before Breakfast, a production of iHeartRadio. Good Morning.
Speaker 1: This is Laura. Welcome to the Before Breakfast podcast. Today's
Speaker 1: tip is to watch for bottlenecks when you are planning
Speaker 1: out anything major that involves multiple people. Make sure that
Speaker 1: everyone knows when other people are going to be depending
Speaker 1: on them to do something. This doesn't solve the problem
Speaker 1: of hold ups entirely, but it does lessen it, and
Speaker 1: that is a wonderful thing in its own right. I
Speaker 1: am sure everyone listening to this has been part of
Speaker 1: projects that got stalled or delayed because of something small.
Speaker 1: Because someone hasn't done a five minute task, other people
Speaker 1: can't start on their ten hour tasks, and so time
Speaker 1: keeps passing and getting wasted. This can be incredibly frustrating
Speaker 1: if you are a more junior person waiting on one
Speaker 1: small thing from a senior person who can't seem to
Speaker 1: make it a priority. It is also frustrating if you
Speaker 1: are a highly organized person waiting for something from a
Speaker 1: team member whose strengths seem to lie in other places.
Speaker 1: I will go ahead here and state my belief that
Speaker 1: the vast majority of people do not actively seek to
Speaker 1: be bottlenecks. Maybe one person in a thousand gets some
Speaker 1: thrill from it, but in most cases it happens because
Speaker 1: people do not know that future tasks are dependent on
Speaker 1: their task, or they really haven't thought it through. Latter
Speaker 1: case stems more from understandable issues than malice. For instance,
Speaker 1: someone might think it is perfectly fine to respond to
Speaker 1: an email that came in around five pm the next morning,
Speaker 1: and in many cases it absolutely is, but not if
Speaker 1: a key team member waiting for a response is currently
Speaker 1: at a conference in Australia, and this now means missing
Speaker 1: the entire next business day over there. If you run
Speaker 1: any sort of big project, you know that you need
Speaker 1: to map out the steps, but as you do, pay
Speaker 1: particular attention to where things get handed over or anything
Speaker 1: where future steps are entirely dependent on one task being done.
Speaker 1: Whenever you see those, note them. And then this is
Speaker 1: key make sure the people who surround that potential bottleneck
Speaker 1: know that it is there. This can be done nicely,
Speaker 1: of course, John. We will need you to approve this
Speaker 1: contract later this week, and we are hoping this can
Speaker 1: be a quick turnaround by the end of the business day.
Speaker 1: On the day that you get it, we will make
Speaker 1: sure that you are included on any questions beforehand, so
Speaker 1: when you get the final draft, this will hopefully be
Speaker 1: a quick step or Ruth, we will need to meet
Speaker 1: with you once the team has a potential presentation. We
Speaker 1: are anticipating that will happen Thursday or Friday this week.
Speaker 1: Can we block two spots in case they are delayed
Speaker 1: or in case something comes up for you and we
Speaker 1: will just hope the second spot isn't needed. You can
Speaker 1: also make sure that when you or anyone else is
Speaker 1: clearly handing over the baton, that the need for timeliness
Speaker 1: and maybe even a deadline is mentioned. Stacy, thank you
Speaker 1: for agreeing to look over this document. As you know,
Speaker 1: Tom is in Europe right now, and so if you
Speaker 1: can get it to him before ten am your time,
Speaker 1: that means he'll be able to look at it before
Speaker 1: the end of the day. For him. Advanced warning is
Speaker 1: also good. We are really hoping for a two hour
Speaker 1: turnaround once you have this document for approval. If we
Speaker 1: don't get that, it could delay the whole project by
Speaker 1: several days due to the upcoming long weekend. I can
Speaker 1: give you twenty four hours notice of when it will
Speaker 1: get to you, or whatever you can do along those
Speaker 1: lines again, most people don't want to cause problems. When
Speaker 1: senior people don't get to things that require their input,
Speaker 1: it is often because there are many, many, many things
Speaker 1: requiring their input. So if you are the senior person
Speaker 1: and you work with a good assistant, you can have
Speaker 1: the assistant be watching for bottlenecks. A head's up from
Speaker 1: an assistant to look at something quickly can save you
Speaker 1: the trouble of hunting for such things and also ensures
Speaker 1: that things don't get delayed. Much in life winds up
Speaker 1: happening later than planned. Some of this is inevitable, but
Speaker 1: some really isn't. When we are on the lookout for bottlenecks,
Speaker 1: we are more likely to keep there from being delays
Speaker 1: for no good reason. In the meantime, this is Laura.
Speaker 1: Thanks for listening, and here's to making the most of
Speaker 1: our times. Hey everybody, I'd love to hear from you.
Speaker 1: You can send me your tips, your questions, or anything else.
Speaker 1: Just connect with me on Twitter, Facebook, and Instagram at
Speaker 1: Before Breakfast pod that's b E the number four then
Speaker 1: Breakfast p o D. You can also shoot me an
Speaker 1: email at Before Breakfast Podcasts at iHeartMedia dot com that
Speaker 1: before breakfast is spelled out with all the letters thanks
Speaker 1: so much. Should I look forward to staying in touch
Speaker 1: Before Breakfast is a production of iHeartRadio. For more podcasts
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