WEBVTT - Second Cup: Build in travel time, even on Zoom

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<v Speaker 1>Welcome to Before Breakfast, a production of iHeartRadio. Good Morning,

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<v Speaker 1>This is Laura. Welcome to the Before Breakfast podcast. Today's

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<v Speaker 1>tip is to build in travel time. Even if all

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<v Speaker 1>of your meetings are virtual ones, you will keep yourself

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<v Speaker 1>on schedule and you might be able to boost your

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<v Speaker 1>energy levels too. So back in the old pre COVID days,

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<v Speaker 1>people who worked in offices often needed to travel to

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<v Speaker 1>different meetings. You would check which conference room you needed

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<v Speaker 1>to report to for your one o'clock meeting, your two

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<v Speaker 1>o'clock meeting, and so forth. If you worked for a

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<v Speaker 1>big enough company, this could involve a reasonable hike. As

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<v Speaker 1>a result, meetings either needed to end a few minutes

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<v Speaker 1>before the hour, or they would generally all start a

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<v Speaker 1>few minutes after the hour. This is nothing more than

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<v Speaker 1>the natural consequence of people being unable to teleport, but

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<v Speaker 1>it had some upsides. Namely, people had to stand up

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<v Speaker 1>and move around every hour or so they'd get some

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<v Speaker 1>steps in If your office park had different buildings, you

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<v Speaker 1>might also get some fresh air. Even if you had

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<v Speaker 1>back to back meetings. There was a little respite, at

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<v Speaker 1>least for normal people without the clout to have everyone

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<v Speaker 1>come to them. These days, a great Many meetings are virtual,

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<v Speaker 1>and that is awesome. There's less commuting, less time spent

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<v Speaker 1>on airplanes, and that is better for people and better

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<v Speaker 1>for the environment. However, there is more of a temptation

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<v Speaker 1>to have that one o'clock meeting go right up until

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<v Speaker 1>two o'clock and you quickly click on over to your

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<v Speaker 1>next link. Then you go right to three o'clock and boom,

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<v Speaker 1>you click on the next one, and maybe you sneak

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<v Speaker 1>a two minute bathroom break in there somewhere. But if

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<v Speaker 1>people don't need to travel, then you don't technically have

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<v Speaker 1>to end early or start a little later, but it

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<v Speaker 1>is still a good idea to do so. People need breaks,

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<v Speaker 1>They need time to write down the to dos that

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<v Speaker 1>come out of each meeting. They need time to breathe

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<v Speaker 1>and clear their heads, which can help them avoid burnout.

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<v Speaker 1>Taking a few steps every hour or so is better

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<v Speaker 1>for people's health than sitting still. Moving around also helps

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<v Speaker 1>boost people's energy levels. So even if your meetings are virtual,

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<v Speaker 1>build in travel time. If you meet with a lot

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<v Speaker 1>of people from your same organization, then develop a culture

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<v Speaker 1>where you end all meetings ten minutes early, as in

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<v Speaker 1>ten minutes before the hour for standard one hour meetings.

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<v Speaker 1>You could obviously also start all meetings ten minutes late,

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<v Speaker 1>which is really the same thing, but this is sometimes

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<v Speaker 1>hard to explain to outsiders or get them to adopt

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<v Speaker 1>it as easily when they are meeting with you. Ending

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<v Speaker 1>earlier tends to feel more natural. When you are developing

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<v Speaker 1>agendas for meetings, really lean into this. At ten point

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<v Speaker 1>fifty that ten o'clock meeting has wrapped up. If someone

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<v Speaker 1>sends you an agenda that goes for the full hour,

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<v Speaker 1>ask if it can be shortened by a few minutes

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<v Speaker 1>to allow for people to grab a coffee or think

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<v Speaker 1>about their notes, or just note that you will need

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<v Speaker 1>a few minutes of travel time. Maybe people won't even

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<v Speaker 1>think about it. Most people were in that habit a

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<v Speaker 1>few years ago, so unless you only work with people

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<v Speaker 1>whose careers began after twenty twenty, you will probably all

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<v Speaker 1>figure it out. And then when you do get ten

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<v Speaker 1>minutes in between meetings, don't just check email tempting as

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<v Speaker 1>that is. If you are at home, go outside for

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<v Speaker 1>a few minutes, take your bathroom break if you need one,

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<v Speaker 1>of course, but also focus on doing something active with

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<v Speaker 1>this open space. You might be able to boost your

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<v Speaker 1>energy levels by enough to make it through that next

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<v Speaker 1>zoom meeting. And if you've got more than five or

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<v Speaker 1>six of those on any given day, well I don't

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<v Speaker 1>need to tell you that you can use all the

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<v Speaker 1>energy boosts you can get in the meantime. This is Laura.

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<v Speaker 1>Thanks for listening, and here's to making the most of

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<v Speaker 1>our time. Hey, everybody, I'd love to hear from you.

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<v Speaker 1>You can send me your tips, your questions, or anything else.

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<v Speaker 1>Just connect with me on Twitter, Facebook and Instagram at

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<v Speaker 1>Before Breakfast Pod. That's b E the number four then

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<v Speaker 1>Breakfast pod. You can also shoot me an email at

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<v Speaker 1>Before Breakfast Podcasts at iHeartMedia dot com that Before Breakfast

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<v Speaker 1>is spelled out with all the letters. Thanks so much.

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<v Speaker 1>Should I look forward to staying in touch. Before Breakfast

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