WEBVTT - Put travel time on the calendar

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<v Speaker 1>Welcome to Before Breakfast, a production of iHeartRadio. Good Morning.

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<v Speaker 1>This is Laura. Welcome to the Before Breakfast podcast. Today's

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<v Speaker 1>tip is to put travel time on your calendar. Traveling

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<v Speaker 1>between places takes time, so you may as well account

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<v Speaker 1>for it. Since I write about time management, I am

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<v Speaker 1>fascinated by exactly why people are late to things. Sometimes

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<v Speaker 1>something comes up that was truly unexpected, but more frequently

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<v Speaker 1>people simply have not built all the constituent steps for

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<v Speaker 1>getting somewhere into the equation. A key problem here is

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<v Speaker 1>that people rely on their calendars, but their calendars don't

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<v Speaker 1>include the comprehensive amount of time involved in inactivity. If

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<v Speaker 1>your calendar notes a book club meeting at seven pm

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<v Speaker 1>at your friend Mirra's house, you then have to build

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<v Speaker 1>in the appropriate amount of time to get there. Some

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<v Speaker 1>people are good at remembering this, some are not, but

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<v Speaker 1>it is not necessary to rely on memory or guesswork.

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<v Speaker 1>When you put something on your calendar, you can also

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<v Speaker 1>put any necessary travel time around it. There are two

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<v Speaker 1>ways to do this. One is to include the travel

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<v Speaker 1>time in the event itself. So rather than put a

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<v Speaker 1>seven pm book club meeting on your calendar, you have

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<v Speaker 1>it start at six forty to account for the fifteen

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<v Speaker 1>minute drive and five minutes to get in your car

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<v Speaker 1>and park on the other end, and you can end

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<v Speaker 1>twenty minutes after you think the event will be over.

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<v Speaker 1>Then you put in the description travel time included, so

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<v Speaker 1>you know and don't accidentally leave even earlier. This note

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<v Speaker 1>that travel time is included is particularly helpful if anyone else,

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<v Speaker 1>like an assistant or your spouse, has access to your calendar.

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<v Speaker 1>Another approach is to create distinct calendar events for travel

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<v Speaker 1>to the event, the event itself, and travel home from

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<v Speaker 1>the event. So with this approach, there would be a

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<v Speaker 1>calendar event for six forty to seven for traveling two mirrors,

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<v Speaker 1>another for seven to eight thirty for book club, and

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<v Speaker 1>another for eight thirty to eight fifty for traveling home.

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<v Speaker 1>When you book the event initially, you can schedule travel

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<v Speaker 1>time to and from wherever you are likely to be. Then,

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<v Speaker 1>if you end up having an appointment elsewhere beforehand, or

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<v Speaker 1>if you'll be going somewhere else afterwards, you can adjust

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<v Speaker 1>your calendar events to reflect how long it'll take to

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<v Speaker 1>get to and from these new locations. Even if an

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<v Speaker 1>appointment is just on another floor at work, it is

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<v Speaker 1>not a bad idea to schedule in five minutes of

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<v Speaker 1>travel time because you cannot be in two places at once,

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<v Speaker 1>even at the same address. Now, I know this is

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<v Speaker 1>a bit of extra work, but it is frustrating to

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<v Speaker 1>be constantly running behind. It is frustrating to be the

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<v Speaker 1>person running behind, and it is frustrating to try to

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<v Speaker 1>work with or be friends with someone constantly running behind.

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<v Speaker 1>And even if you are normally running on time, putting

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<v Speaker 1>travel time on the calendar allows you to fully account

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<v Speaker 1>for how much time activities take, and that can keep

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<v Speaker 1>you from feeling rushed. No one likes to be rushed.

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<v Speaker 1>Travel takes time, so there is no point pretending it doesn't.

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<v Speaker 1>Put travel time on the calendar and your schedule is

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<v Speaker 1>a bit more likely to reflect reality. In the meantime,

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<v Speaker 1>this is Laura. Thanks for listening, and here's to making

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<v Speaker 1>the most of our time. Thanks for listening to Before Breakfast.

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<v Speaker 1>If you've got questions, ideas, or feedback, you can reach

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<v Speaker 1>me at Laura at Laura vandercam dot com. Before Breakfast

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<v Speaker 1>is a production of iHeartMedia. For more podcasts from iHeartMedia,

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