WEBVTT - The Exact Weekly Planning System That Keeps My Life Together 0:00:00.080 --> 0:00:02.800 You've picked your top priorities for the week and you've 0:00:02.840 --> 0:00:05.240 scheduled them in. But now for day to day, do 0:00:05.320 --> 0:00:08.160 that the night before because you're still fresh in context, 0:00:08.200 --> 0:00:09.320 you know what's happened. 0:00:09.039 --> 0:00:09.479 For the day. 0:00:09.640 --> 0:00:12.920 Because morning you is going to be really, really busy 0:00:13.119 --> 0:00:15.240 and you're going to feel like everything's urgent. 0:00:15.280 --> 0:00:17.680 So always do a handover document the night before. 0:00:18.239 --> 0:00:21.439 One of my most asked questions is is Steph, how 0:00:21.480 --> 0:00:21.880 do you. 0:00:21.800 --> 0:00:22.279 Do it all? 0:00:22.480 --> 0:00:24.520 How do you plan your week? How do you have 0:00:24.600 --> 0:00:28.120 everything running so smoothly? And I get it because from 0:00:28.120 --> 0:00:31.040 the outside it looks like everything does run smoothly. I've 0:00:31.040 --> 0:00:33.640 got the podcast, I've got my business, You've got the kids, 0:00:33.640 --> 0:00:34.760 got the house, all the things. 0:00:34.800 --> 0:00:37.279 But the thing is, I've had to go through. 0:00:37.080 --> 0:00:39.880 A lot of trial and error to find the systems 0:00:39.960 --> 0:00:43.640 and you know, the ways I should plan out my 0:00:43.760 --> 0:00:48.000 life because the way my brain works is very different 0:00:48.040 --> 0:00:50.320 from you know, your regular type A type of people. 0:00:50.760 --> 0:00:52.640 And the thing is, people assume I have some really 0:00:52.680 --> 0:00:56.280 complex system to keep the wheels turning, but the reality 0:00:56.360 --> 0:00:59.600 is I don't. It literally takes me a little bit 0:00:59.600 --> 0:01:03.120 of time on a Sunday, and this very specific system 0:01:03.160 --> 0:01:05.160 that I want to take you through to stop me 0:01:05.200 --> 0:01:07.080 from pulling my hair out most of the time. 0:01:07.640 --> 0:01:08.400 Most of the time. 0:01:09.080 --> 0:01:11.280 So if you've ever bought a planner and you just 0:01:11.319 --> 0:01:13.640 can't seem to stick to it, like you see, you 0:01:13.680 --> 0:01:17.679 know all those beautiful TikTok videos and Pinterest photos and 0:01:17.720 --> 0:01:21.759 they're just just no, there's no mess in sight. I 0:01:21.800 --> 0:01:24.399 promise you this episode is not like that. I, as 0:01:24.440 --> 0:01:28.080 you guys know, I have terrible handwriting, and the systems 0:01:28.080 --> 0:01:30.280 that I use are for the people that do need 0:01:30.319 --> 0:01:33.640 to break things down that we struggle to figure out 0:01:33.640 --> 0:01:36.080 what is, you know, the most important thing I should 0:01:36.080 --> 0:01:38.640 be doing with my time, because a lot of the time, 0:01:38.680 --> 0:01:43.039 when we're feeling overwhelmed, everything feels important at once and 0:01:43.280 --> 0:01:46.199 we can't really think logically when we're in that state. 0:01:46.680 --> 0:01:49.080 It's the amy a Magdala kind of thing again. 0:01:49.440 --> 0:01:50.720 So today I want to be walking you through my 0:01:50.760 --> 0:01:53.520 exact process, step by step, the brain dump, a sorting, 0:01:53.560 --> 0:01:55.960 the scheduling, the daily system, all of it. And you 0:01:56.000 --> 0:01:58.000 can do this tonight and by the end of it, 0:01:58.040 --> 0:02:00.640 you also know why my Google calendar is when and 0:02:00.680 --> 0:02:03.200 my planner is the how and how you can work 0:02:03.240 --> 0:02:06.360 this system together, and it's going to change everything. 0:02:07.240 --> 0:02:08.480 Welcome back to Stepping Up. 0:02:08.600 --> 0:02:10.360 But before we get into it, there's a quick life 0:02:10.440 --> 0:02:12.919 update because I feel like I feel like when I 0:02:12.960 --> 0:02:15.400 go to write these life updates, like I script my 0:02:15.440 --> 0:02:18.560 episodes because obviously they're solo and you don't really want 0:02:18.560 --> 0:02:20.280 to run out of things to talk about, which, let's 0:02:20.280 --> 0:02:22.760 be honest, would be pretty hard for me. I always 0:02:22.840 --> 0:02:24.799 kind of get to this and I don't like it's 0:02:24.840 --> 0:02:27.200 like I get amnesia and I forget everything that's going 0:02:27.200 --> 0:02:29.760 on in my life. And it's kind of funny because 0:02:30.240 --> 0:02:33.760 especially lately, it's been extra busy, like more than usual. 0:02:33.840 --> 0:02:36.240 But then I go to write my little life update 0:02:36.880 --> 0:02:39.520 and I go blank. But if there's one thing that 0:02:39.639 --> 0:02:42.360 I'm really really into at the moment, it's you know, 0:02:42.800 --> 0:02:45.720 claud and Ai. And now before you guys skip through this, 0:02:46.560 --> 0:02:49.519 I'm not a tech bro. Obviously, I am someone who 0:02:49.560 --> 0:02:53.600 really struggles to start tasks. But I've always been really 0:02:53.639 --> 0:02:58.680 fascinated and I've loved anything automation like smart home, and 0:02:58.720 --> 0:03:01.320 I think it's for me, as I said, because I 0:03:01.320 --> 0:03:03.560 struggled to start tasks and I just feel like there's 0:03:03.560 --> 0:03:06.480 not enough time in the day that this is why 0:03:06.560 --> 0:03:09.840 I'm so into it. And this kind of started for 0:03:09.919 --> 0:03:12.240 me back before I hired the new team I've got 0:03:12.240 --> 0:03:16.240 now with SPP, and I was actually drowning, like which 0:03:16.320 --> 0:03:18.680 is actually going to be the next episode I talk about, 0:03:18.880 --> 0:03:22.480 but I could not keep my head above water. And 0:03:22.560 --> 0:03:24.079 I'm saying like I was getting four hours of sleep 0:03:24.080 --> 0:03:24.360 at night. 0:03:24.400 --> 0:03:26.400 It was terrible. I do not promote that whatsoever. 0:03:26.480 --> 0:03:28.240 And I just was like, you know what, And I 0:03:28.320 --> 0:03:31.640 went so far deep into like automating. I built a 0:03:31.639 --> 0:03:33.880 whole new database for the business and stuff like that, 0:03:33.919 --> 0:03:37.400 but even down to you know, automating things at home, 0:03:37.520 --> 0:03:41.440 like having your subscriptions like with Amazon, so you automatically 0:03:41.480 --> 0:03:44.160 get sent toilet paper things like that. Whatever you can 0:03:44.200 --> 0:03:47.119 do to automate is just my jam. So right now, 0:03:47.160 --> 0:03:50.040 I'm sure you've seen at least on your Instagram page 0:03:50.080 --> 0:03:52.720 that you know, claud code is having its moment and 0:03:52.760 --> 0:03:54.880 it is actually amazing, and I just I'm not going 0:03:54.920 --> 0:03:56.120 to go into it, but I'm just going to tell 0:03:56.120 --> 0:03:58.200 you some cool things I've built with my AI that 0:03:58.200 --> 0:03:59.280 I'm really into at the moment. 0:03:59.760 --> 0:04:02.280 So I've actually created an AI assistant. 0:04:02.320 --> 0:04:03.640 And when I say this, it's not just like I'm 0:04:03.640 --> 0:04:06.320 talking to chat ABT, like I've built this like ecosystem 0:04:06.360 --> 0:04:08.640 where I can actually talk to my AI assistant who 0:04:08.640 --> 0:04:12.520 I've created through Telegram, and I called him Dobby, remember 0:04:12.520 --> 0:04:15.560 from Harry Potter Elf Dobby, And he saves my life. 0:04:15.600 --> 0:04:18.080 So every morning he sends me a morning brief which 0:04:18.120 --> 0:04:21.120 he like reads my calendar, he checks like my emails 0:04:21.120 --> 0:04:22.960 on my Slack messages, and he kind of just like 0:04:23.520 --> 0:04:26.560 gives it to me in this like the least overwhelming 0:04:26.600 --> 0:04:29.919 parcel is possible, and I created, like you know, you 0:04:29.920 --> 0:04:33.120 can create these workflows and skills. And again just a disclaimer, 0:04:33.200 --> 0:04:35.480 I don't believe and you know, I would never replace 0:04:35.480 --> 0:04:38.359 my team with AI. I don't think that's going to happen, 0:04:38.760 --> 0:04:40.320 Like I don't want that to happen, and I don't 0:04:40.360 --> 0:04:41.080 believe that should. 0:04:41.480 --> 0:04:41.680 You know. 0:04:41.839 --> 0:04:43.560 AI is just a tool in our tool belt, and 0:04:43.560 --> 0:04:45.039 it's just going to help us save time so we 0:04:45.040 --> 0:04:46.279 can do the more important things. 0:04:46.360 --> 0:04:48.760 So like for example, like you know. 0:04:49.080 --> 0:04:51.080 I'm sure you guys might have done this before, like 0:04:51.120 --> 0:04:52.680 when you don't have much food left in the house 0:04:52.760 --> 0:04:54.800 and you decide to give you know, Chat, GBT or 0:04:54.800 --> 0:04:57.040 whatever what you've got, and it can whip up like 0:04:57.080 --> 0:04:59.600 an ingredients list and a recipe for you in two seconds. 0:05:00.160 --> 0:05:02.400 It's all about just you know, like that's what this 0:05:02.480 --> 0:05:05.520 whole podcast is about. This episode is you know, getting 0:05:05.600 --> 0:05:07.360 back the time to do the things that are actually 0:05:07.360 --> 0:05:09.839 more important and like that you actually want to be doing. 0:05:10.040 --> 0:05:12.720 So for me, like I've built skills that you know, 0:05:12.960 --> 0:05:15.719 that can transcribe this entire podcast and from there it 0:05:15.760 --> 0:05:18.599 can tell me like which parts it thinks I should 0:05:18.600 --> 0:05:20.960 be you know, cutting as a real and then it 0:05:21.000 --> 0:05:22.320 can go into the video and cut it for me. 0:05:22.360 --> 0:05:23.839 Like these are the things I've been building, and it 0:05:23.920 --> 0:05:26.919 saved me like hours and hours and hours doing the 0:05:26.960 --> 0:05:29.080 things in my business instead of working on the business. 0:05:30.040 --> 0:05:33.479 I've even started building an app for the girls. Can 0:05:33.520 --> 0:05:35.359 you tell I like to do all the things. So 0:05:35.360 --> 0:05:37.560 I'm building this app for the kids that has been 0:05:37.560 --> 0:05:39.760 really really fun, and I've actually got them to be 0:05:39.800 --> 0:05:41.760 part of it because i know, like the thing is 0:05:42.240 --> 0:05:45.479 AI is you know, whether you like it or not, 0:05:45.520 --> 0:05:47.240 it's going to be a huge part of our kids future. 0:05:47.400 --> 0:05:50.080 So I'm trying to teach the kids the foundations, so 0:05:50.160 --> 0:05:52.280 like you know, reading and writing, that's all important. But yeah, 0:05:52.279 --> 0:05:54.479 as long as the kids have the foundations like, you know, 0:05:54.520 --> 0:05:56.360 before we got the calculator, it was the same thing. 0:05:56.920 --> 0:05:58.600 And then I'm hoping that this can really be a 0:05:58.640 --> 0:06:01.000 tool for the kids as well. You know, even I'm 0:06:01.040 --> 0:06:04.719 going to set up a Missus Weasley like little Ai 0:06:04.760 --> 0:06:08.000 assistant and hack our robot vacuum at home and she 0:06:08.040 --> 0:06:11.000 can help me keep the house clean. Anyways, I could 0:06:11.000 --> 0:06:12.360 talk about this all day, so I'm going to move 0:06:12.400 --> 0:06:14.520 on now. But you know, you can do so many 0:06:14.560 --> 0:06:17.200 things these days, and it's just all about finding the 0:06:17.240 --> 0:06:19.720 system that works for you. Now, before I get into 0:06:19.720 --> 0:06:22.479 the episode, I'm so excited to say the hot Mess 0:06:22.480 --> 0:06:23.719 hotline is officially back. 0:06:23.880 --> 0:06:24.080 Now. 0:06:24.160 --> 0:06:26.680 This was huge in our first in my first season, 0:06:26.960 --> 0:06:30.040 you guys really enjoyed this. So basically, you know, if 0:06:30.040 --> 0:06:33.280 you've got a problem, a messy life situation, a drama 0:06:33.360 --> 0:06:35.840 or anything that you need me to organize the overwhelm 0:06:35.880 --> 0:06:38.480 for you, just send it in and you can just 0:06:38.480 --> 0:06:40.400 do it by the link in the show notes and 0:06:40.520 --> 0:06:42.560 I'll do an episode on it. So think of it 0:06:42.600 --> 0:06:44.239 like I'm your big sister and I'm just like helping 0:06:44.240 --> 0:06:46.320 you out here. So basically, if there's anything in your 0:06:46.360 --> 0:06:49.320 life currently where you're feeling like, is it just me 0:06:49.600 --> 0:06:52.039 or why is this such a shit show? Send it 0:06:52.080 --> 0:06:53.520 in and I'm going to help you out like I'm 0:06:53.560 --> 0:06:55.080 your woman. So make sure you click the link in 0:06:55.120 --> 0:06:58.039 the show notes and send in your messy situation. 0:06:58.720 --> 0:06:59.839 All right, So this is where we start. 0:07:00.000 --> 0:07:02.040 Before I even you know, pull out a highlighter or 0:07:02.080 --> 0:07:05.400 look at Google calendar, I will do this one single 0:07:05.440 --> 0:07:07.359 task that's going to kick off everything. And this is 0:07:08.320 --> 0:07:11.120 so important, and I know some people are probably going 0:07:11.160 --> 0:07:12.840 to roll their eyes when they hear it, but it's 0:07:13.200 --> 0:07:16.200 the framework and actually how I do it that's really important. 0:07:16.560 --> 0:07:18.320 And this is where we're going to do the brain dump. 0:07:18.880 --> 0:07:21.120 So every Sunday night, I'll sit down with my planner 0:07:21.160 --> 0:07:23.960 and I dump everything out of my head. In my planners, 0:07:23.960 --> 0:07:26.160 I've got the monthly brain dump page and it's cut 0:07:26.200 --> 0:07:28.400 into four sections because there's all these different areas of 0:07:28.400 --> 0:07:33.480 our life. And that's because for me especially, I feel like, 0:07:33.560 --> 0:07:37.480 because there's all these different areas of my life, I 0:07:37.600 --> 0:07:40.000 struggle to remember all the things. But if my brain 0:07:40.160 --> 0:07:41.920 looks at a list and I just you know, I've 0:07:41.920 --> 0:07:44.520 written home at the top, or I've written work, it 0:07:44.600 --> 0:07:47.200 helps my brain kind of zone in on that area and. 0:07:47.160 --> 0:07:48.200 Just let it all out. 0:07:48.800 --> 0:07:52.520 So it's really about kind of allowing your brain to 0:07:52.640 --> 0:07:54.880 block out the rest of the noise and just focus 0:07:54.920 --> 0:07:55.440 on one. 0:07:55.280 --> 0:07:57.920 Section of your life. But here is where I want 0:07:58.000 --> 0:07:59.679 you to kind of go a bit more. Ham. 0:08:00.000 --> 0:08:03.120 I'm going to be doing categories in this, and I 0:08:03.120 --> 0:08:04.600 don't want you to judge what you write. 0:08:04.640 --> 0:08:06.040 I literally you can do it in your planet, you 0:08:06.040 --> 0:08:07.000 can do it on a piece of paper. 0:08:07.040 --> 0:08:09.920 I want you to write everything that is literally in 0:08:09.960 --> 0:08:12.520 your brain that you're being holding onto before you come. 0:08:12.360 --> 0:08:13.000 Into the week. 0:08:13.360 --> 0:08:15.040 You could be like, oh, the kids have an excursion 0:08:15.040 --> 0:08:16.440 on Wednesday, or I have to buy them a new 0:08:16.440 --> 0:08:18.960 school toop, or I haven't replied to that email. Or 0:08:19.400 --> 0:08:22.520 in December, I need to go have lunch with Margaret. 0:08:22.600 --> 0:08:25.000 I don't know why I always use Margaret. I'm sorry Margaret. 0:08:25.720 --> 0:08:28.240 But everything that's in your brain, let it out, like, 0:08:28.400 --> 0:08:30.600 dump it all out. That's why it's called a brain dump. 0:08:31.160 --> 0:08:33.000 Now for me, I will set a timer for this 0:08:33.040 --> 0:08:35.640 for about five to ten minutes because I will continue 0:08:35.679 --> 0:08:37.960 to keep going. And that's just going to give you 0:08:38.000 --> 0:08:41.400 some guardrails so we don't go too crazy. So anything 0:08:41.400 --> 0:08:45.600 like appointments, tasks, worries like meal, ideas, anything the kids needs, 0:08:45.679 --> 0:08:47.440 like anything like that. You're going to write it out 0:08:47.520 --> 0:08:49.760 and that is called cognitive offloading. So that's going to 0:08:49.880 --> 0:08:52.080 clear the space in our brain. So now we can 0:08:52.120 --> 0:08:54.959 also plan for the week ahead. And it also reduces 0:08:54.960 --> 0:08:58.360 your anxiety, so yeah, that helps to Okay, so now 0:08:58.360 --> 0:09:01.280 we've got this really long brain dump that you know, 0:09:01.320 --> 0:09:03.160 there's a lot of trauma dumps in there as well, 0:09:03.160 --> 0:09:05.680 but that's fine. We can just kind of ignore those. 0:09:06.559 --> 0:09:09.160 So now you've got everything on paper. Your page might 0:09:09.200 --> 0:09:11.600 look a bit insane. That's fine, that's normal. But the 0:09:11.640 --> 0:09:14.400 next step is we're going to start sorting through the chaos. 0:09:15.160 --> 0:09:17.080 And this is where most people do get it wrong. 0:09:18.160 --> 0:09:20.000 So the first step here is I want you to 0:09:20.040 --> 0:09:25.400 grab some highlighters, preferably spp ones because they're really cute. Now, 0:09:25.400 --> 0:09:26.960 I want you to go through every single thing on 0:09:27.000 --> 0:09:29.840 this list and with a highlighter or you can circle it, 0:09:29.880 --> 0:09:31.880 whatever you want to do. I want you to go 0:09:31.960 --> 0:09:35.560 through and highlight or circle everything in that list that 0:09:35.679 --> 0:09:39.240 is actually time sensitive and urgent. So this week needs 0:09:39.280 --> 0:09:42.320 to be done. If it's not, we're screwed kind of thing, 0:09:42.400 --> 0:09:44.640 you know what I mean. So it must happen this 0:09:44.679 --> 0:09:47.960 week or something will break. The next thing I want 0:09:47.960 --> 0:09:49.480 you to do is you can grab a different colored 0:09:49.520 --> 0:09:53.120 highlighter and I want you to just note down what's 0:09:53.160 --> 0:09:56.640 important but not urgent, so it matters, but it can wait, 0:09:56.840 --> 0:09:58.400 like it could be next week if we have to. 0:09:59.640 --> 0:10:01.480 And then and in another color, I want you to 0:10:01.559 --> 0:10:04.400 highlight anything that is actually for the future. So anything that, 0:10:04.440 --> 0:10:06.040 like you know, in the next couple weeks, you don't 0:10:06.040 --> 0:10:07.880 even even think about this, but it's out of your 0:10:07.920 --> 0:10:11.079 head and she's ready to be parked somewhere. And then 0:10:11.080 --> 0:10:13.800 from your urgent list, I want you just to circle 0:10:13.880 --> 0:10:16.240 three to five things from that list, and these are 0:10:16.280 --> 0:10:18.800 the things that you are going to then schedule into 0:10:18.840 --> 0:10:22.080 your week later. This is like your focus for the week. 0:10:22.480 --> 0:10:24.440 So now you've got the noise out of your head. 0:10:24.640 --> 0:10:27.560 We've sorted the noise into little piles, which is like 0:10:27.679 --> 0:10:30.760 organized mess, which is fine, but now we know which 0:10:30.840 --> 0:10:33.480 pieces of these need to be like at the forefront 0:10:33.520 --> 0:10:36.160 of our mind. And the science behind this is it's 0:10:36.200 --> 0:10:40.199 called priority blindness. Now research shows that you know, a 0:10:40.200 --> 0:10:43.480 lot of brains, especially adkh ones, can't easily ranked task 0:10:43.559 --> 0:10:47.120 by importance, so everything gets flagged as equal priority, which 0:10:47.200 --> 0:10:50.560 isn't really the case. So when we can sort things externally, 0:10:50.679 --> 0:10:53.760 think like the sorting hat Harry Potter vibes. It really 0:10:53.800 --> 0:10:56.440 does help, you know, like to see things more clearly, 0:10:56.559 --> 0:10:58.680 because when we're trying to sort things in our head, 0:10:59.200 --> 0:11:01.160 it's like the blind leading the blind. It's not going 0:11:01.240 --> 0:11:05.160 to happen, and you're having the paper out and the highlighters. 0:11:05.200 --> 0:11:08.280 That is the external sorting, you know, just use pink 0:11:08.280 --> 0:11:10.600 for urgent, yellow for important, and then leave the rest 0:11:10.640 --> 0:11:13.040 unhighlighted or even I want you to even go through 0:11:13.080 --> 0:11:15.640 this list and like cross out anything that you can 0:11:15.640 --> 0:11:18.360 delete or delegate, because anything that you don't have to 0:11:18.360 --> 0:11:21.320 do like that can physically be done by another human being, 0:11:21.679 --> 0:11:25.120 get rid of it, like give it to Bob. All right, 0:11:25.160 --> 0:11:27.440 So we've got your urgent list. Before we can touch 0:11:27.480 --> 0:11:29.959 a single task, we're putting the lock stuff in first. 0:11:30.240 --> 0:11:32.600 And this is where Google Calendar and the planners stop 0:11:32.640 --> 0:11:34.480 fighting each other and start working as a team, which 0:11:34.520 --> 0:11:38.560 is great. Now, before we schedule in any tasks like 0:11:38.559 --> 0:11:40.840 your urgent ones that we've already picked, I put in 0:11:40.880 --> 0:11:43.640 what is already locked in. And I'm talking about school 0:11:43.720 --> 0:11:47.720 drop offs. I'm talking about pickups, meetings, appointments, the non negotiables. 0:11:47.760 --> 0:11:50.840 This is your step. So these are your non movable blocks. 0:11:50.880 --> 0:11:53.320 These go in first, and then everything else has to 0:11:53.360 --> 0:11:55.320 work around this. And then I think this is where 0:11:55.320 --> 0:11:57.840 a lot of people can get really hard on themselves 0:11:57.920 --> 0:11:59.240 and they go wrong. 0:11:59.280 --> 0:12:00.480 And I used to do the same thing. 0:12:00.559 --> 0:12:03.959 Is I felt like I had to do everything, anything 0:12:03.960 --> 0:12:06.160 that felt important had to be done in one day, 0:12:06.240 --> 0:12:08.480 and I never accounted. 0:12:08.000 --> 0:12:10.560 For school drop off, school pickup, that. 0:12:10.440 --> 0:12:12.760 Meeting I have at twelve. I also need to make lunch. 0:12:12.840 --> 0:12:14.360 I also have to get ready in the morning. Like 0:12:14.400 --> 0:12:16.520 all of these things take up blocks of time of 0:12:16.559 --> 0:12:19.319 our day, and then we wonder why we feel like 0:12:19.400 --> 0:12:22.800 we never have any time. And that's because you know, 0:12:22.840 --> 0:12:25.600 if you're overscheduling yourself, or if you're picking a Monday 0:12:25.640 --> 0:12:28.240 and you know your Monday's at your busiest day, we 0:12:28.240 --> 0:12:30.959 should probably be like, okay, our urgent tasks. I'm going 0:12:30.960 --> 0:12:33.200 to try and do two of these on a Wednesday. Like, 0:12:33.320 --> 0:12:37.760 don't overbook yourself. Now, this is where your Google calendar 0:12:37.760 --> 0:12:40.760 and your planner are going to work as a team. Now, 0:12:40.800 --> 0:12:44.000 this is a big reframe that is super important. Your 0:12:44.000 --> 0:12:47.320 Google calendar is your when, and your physical planner is 0:12:47.360 --> 0:12:50.520 your how your Google calendar look For someone like me, 0:12:50.640 --> 0:12:53.400 I need it. I love analogue, I love paper. I'm 0:12:53.400 --> 0:12:54.360 a stationary hall. 0:12:54.440 --> 0:12:54.880 We know this. 0:12:55.000 --> 0:12:57.680 But I also have a team, and you know, the 0:12:57.720 --> 0:13:00.200 family calendar. I have things that are big going to 0:13:00.200 --> 0:13:02.520 be coming in and out. We have meetings that get moved, 0:13:02.679 --> 0:13:04.120 you know, I get an email saying, oh, we've got 0:13:04.120 --> 0:13:06.160 to move this meeting till this day, and. 0:13:06.800 --> 0:13:08.440 It does come in really handy for that. 0:13:08.800 --> 0:13:11.400 So you see your Google calendar as your source of 0:13:11.400 --> 0:13:14.320 truth with time. This is like your when, this is 0:13:14.320 --> 0:13:16.600 what's happening when. So then you know, we also have 0:13:16.679 --> 0:13:20.079 a family calendar that's Google as well. And I also 0:13:20.160 --> 0:13:23.680 actually set that up with the kids' school's RSS feed 0:13:23.840 --> 0:13:24.760 like it's actually. 0:13:24.440 --> 0:13:26.400 It didn't take me very long. I should maybe do 0:13:26.440 --> 0:13:27.280 another episode on. 0:13:27.200 --> 0:13:29.640 This, but basically it's kind of like I hacked the 0:13:29.640 --> 0:13:33.720 school's system, but I didn't in case they're listening, and 0:13:33.760 --> 0:13:36.920 it automatically will create events in my calendar. So I 0:13:36.960 --> 0:13:39.200 don't even have to worry about when cross country is 0:13:39.360 --> 0:13:40.880 as long as I look at it on the Sunday, 0:13:40.920 --> 0:13:42.760 it's going to be in there for me. And that 0:13:42.880 --> 0:13:45.960 is honestly, it's been so so helpful. So my Google 0:13:46.000 --> 0:13:48.600 calendar is going to be telling me when things are happening, 0:13:49.000 --> 0:13:53.040 you know, the location, the time alerts, it's the schedule, 0:13:53.400 --> 0:13:56.160 but the planner tells me how how am I going 0:13:56.160 --> 0:13:59.000 to get through this week with my priorities, my brain dump, 0:13:59.120 --> 0:14:02.880 my habits. It's literally your method to get the task 0:14:03.120 --> 0:14:07.400 ticked off. And they're not competitors, they're a team everything. 0:14:07.480 --> 0:14:09.240 It's like I kind of like to look at it 0:14:09.280 --> 0:14:13.200 as the Google's like your like logical brain and your plans, 0:14:13.280 --> 0:14:16.840 your more you know, emotional brain, because it also shows 0:14:16.880 --> 0:14:19.120 everything else that's going on. Because when you think about it, 0:14:19.160 --> 0:14:22.800 if you put every single thing or every single habit 0:14:23.280 --> 0:14:26.560 that you want to do in your Google calendar, that 0:14:26.640 --> 0:14:29.040 would be extremely overwhelming, and when you try to share 0:14:29.040 --> 0:14:31.280 that with your team or your family, that's just way 0:14:31.280 --> 0:14:34.200 too much noisse. So it's good to have these two 0:14:34.240 --> 0:14:38.000 working together. It's like a planning hybrid of digital and analog. 0:14:39.040 --> 0:14:41.360 And because analogue, you know, there's a lot of science 0:14:41.400 --> 0:14:44.400 behind why writing your you know, to do list down 0:14:44.560 --> 0:14:47.720 or you know habits down, you're actually like forty percent 0:14:47.760 --> 0:14:51.280 more likely to actually do that action it's just how 0:14:51.320 --> 0:14:54.520 our brains are wired. That's why it's also super important 0:14:54.520 --> 0:14:56.960 for when you're actually planning your life and planning your 0:14:57.040 --> 0:15:00.520 day to day, that is, in a physical planner. Your 0:15:00.520 --> 0:15:04.360 brain processes things differently when you write versus when you're typing, 0:15:04.920 --> 0:15:07.600 and that's what each tool is good at, because paper 0:15:07.640 --> 0:15:11.840 planners are better for thinking and prioritizing, whereas the digital 0:15:12.040 --> 0:15:14.720 is just you know, it's like the facts, like yep, 0:15:14.760 --> 0:15:17.480 this is then at twelve, So you really need to 0:15:17.480 --> 0:15:20.720 have both working together. Okay, so now we have this 0:15:20.760 --> 0:15:23.520 week mapped, We've got your non negotiables popped in there. 0:15:23.520 --> 0:15:25.200 We have it in your Google calendar, you have it 0:15:25.240 --> 0:15:27.680 in your paper planner. Now we're going to be scheduling 0:15:27.760 --> 0:15:31.920 in our priorities and our top three and quick three. Now, now, 0:15:31.960 --> 0:15:35.320 this method I'm about to go into actually change the 0:15:35.400 --> 0:15:38.120 way I plan and it changed my life but also 0:15:38.240 --> 0:15:42.160 my self esteem. As I said, I'm someone who I 0:15:42.400 --> 0:15:45.680 will overbook myself and I always will think things take 0:15:46.120 --> 0:15:48.200 a lot less time than. 0:15:48.080 --> 0:15:49.080 What they actually take. 0:15:50.120 --> 0:15:53.480 For me, if I have to go anywhere to be anywhere, 0:15:54.080 --> 0:15:56.480 the car trip's five minutes, it doesn't matter if if 0:15:56.520 --> 0:15:58.840 it's actually thirty minutes or down the road, it's five 0:15:58.880 --> 0:16:01.400 minutes in my brain. So when you have time blindness 0:16:01.440 --> 0:16:04.480 on top, that's what makes things really really difficult. So 0:16:04.520 --> 0:16:06.680 when it comes to tasks and you tend to be 0:16:06.720 --> 0:16:09.120 a bit of a high achiever or look, let's just 0:16:09.160 --> 0:16:11.600 be honest, you're a mum or a woman in this 0:16:11.720 --> 0:16:14.920 bloody society right now with all the things happening. If 0:16:14.920 --> 0:16:16.880 you don't get all the things done, we do tend 0:16:16.960 --> 0:16:19.760 to feel like we failed, that we didn't do enough, 0:16:20.000 --> 0:16:21.920 and we do tend to forget that we are, as 0:16:21.960 --> 0:16:24.360 I always say, we're human beings, not human doings. So 0:16:25.320 --> 0:16:29.200 this is what was like my own guard rails for 0:16:29.280 --> 0:16:32.600 my day in terms of tasks. So every single day 0:16:32.640 --> 0:16:35.120 I will write down my top three things, which is 0:16:35.320 --> 0:16:38.120 my non negotiable tasks for the day. These are like 0:16:38.160 --> 0:16:40.560 the important urgent things for the day, and then my 0:16:40.680 --> 0:16:42.760 quick three tasks. So these are small wins that I 0:16:42.800 --> 0:16:45.400 can knock out in like ten minutes or less. And 0:16:45.440 --> 0:16:48.920 these can also be urgent and important, but they are quicker. 0:16:49.760 --> 0:16:51.960 And the reason why I've done it in this framework 0:16:52.040 --> 0:16:56.040 is having only three larger tasks for the day. And 0:16:56.040 --> 0:16:58.600 when I say larger. These are more than I like 0:16:58.640 --> 0:17:01.560 to classify. Things that takes me more than twenty minutes 0:17:01.880 --> 0:17:04.760 is going to go in the top three, because if 0:17:04.800 --> 0:17:07.000 you do more than three of these, your day is 0:17:07.000 --> 0:17:08.880 going to be gone. I also want to say, if 0:17:09.000 --> 0:17:11.840 one of these tasks for you is like going to 0:17:11.920 --> 0:17:14.320 take you six hours, just do the one I think 0:17:14.359 --> 0:17:16.560 you just like, it's really good to have a bit 0:17:16.560 --> 0:17:17.440 of a reference point. 0:17:17.480 --> 0:17:18.160 And I've talked. 0:17:18.000 --> 0:17:20.480 About this before, but with some tasks that I have 0:17:20.600 --> 0:17:22.960 to do every week, and I kept kind of not 0:17:24.359 --> 0:17:28.439 estimating the right time frame it takes. I keep this list, 0:17:28.880 --> 0:17:31.080 and on this list, I will have the things I 0:17:31.119 --> 0:17:34.040 do and the actual amount of time it takes me. 0:17:34.160 --> 0:17:37.199 So if I'm ever feeling a bit scattered or I'm like, 0:17:37.440 --> 0:17:39.879 you know, I'm not sure how LONGY say I have 0:17:39.920 --> 0:17:41.960 to write my content for the week, that actually takes 0:17:42.000 --> 0:17:44.119