WEBVTT - The Daily Planning Hack That Changed My Life 0:00:00.600 --> 0:00:03.440 I'd like to begin by acknowledging the traditional custodians of 0:00:03.480 --> 0:00:06.920 country throughout Australia and their connections to land, sea and community. 0:00:07.360 --> 0:00:10.479 We pay our respect to their elders, past, present and emerging, 0:00:10.520 --> 0:00:13.240 and extend that respect to all Aboriginal and Torres Strait 0:00:13.280 --> 0:00:18.919 Islander peoples today. Welcome to Stepping Up the podcast where 0:00:18.920 --> 0:00:23.320 we explore all things organization, mental health, routines, personal. 0:00:22.960 --> 0:00:24.680 Development, motherhood and health. 0:00:25.000 --> 0:00:27.600 I'm your host, Steph Pace, and I'm the woman behind 0:00:27.800 --> 0:00:30.560 Just Another Mummy blog and also the founder of Steph 0:00:30.600 --> 0:00:33.239 Pace Planners. But I can assure you this is not 0:00:33.320 --> 0:00:37.080 just another podcast online. I'm known for my organization tips 0:00:37.080 --> 0:00:40.080 and tricks and the occasional banter, but it definitely wasn't 0:00:40.080 --> 0:00:42.760 always this way. I used to be a hot mess 0:00:43.000 --> 0:00:46.080 and occasionally still am. And I'm here as your honest 0:00:46.120 --> 0:00:48.360 and real friend each week to show you how I 0:00:48.400 --> 0:00:50.480 turn my life of chaos into clarity. 0:00:50.920 --> 0:00:52.880 Between the house, health, kids. 0:00:52.680 --> 0:00:55.120 Work, and wanting to be the best version of yourself, 0:00:55.120 --> 0:00:57.240 it can be overwhelming, and I'm here to give you 0:00:57.280 --> 0:00:59.240 the tools and tips to stop you feeling like a 0:00:59.280 --> 0:01:02.760 slave to your daily tasks, home life, and especially the 0:01:02.840 --> 0:01:04.480 expectations you have on yourself. 0:01:05.120 --> 0:01:06.039 Join me as I share my. 0:01:06.080 --> 0:01:08.280 Journey and insights into the art of balancing at all 0:01:08.400 --> 0:01:10.360 and speak to guests who can help us all live 0:01:10.400 --> 0:01:13.720 a better life. Whether you're looking to streamline your daily routines, 0:01:13.800 --> 0:01:17.440 bosh your wellbeing, achieve your fitness goals, diamond to personal development, 0:01:17.560 --> 0:01:20.200 or find inspiration to step up into the best version 0:01:20.200 --> 0:01:21.640 of yourself, We've got you. 0:01:22.319 --> 0:01:24.039 So are you ready to step up your game? 0:01:24.400 --> 0:01:28.960 Let's go. Hello guys, and welcome back to steffing Up. 0:01:29.920 --> 0:01:33.200 I have had a week. I feel like I said 0:01:33.200 --> 0:01:35.280 that every time I come on here, but I'm actually 0:01:35.319 --> 0:01:38.160 quite concerned about my brain lately. I feel like I'm 0:01:38.200 --> 0:01:42.160 just malfunctioning. Like anyway, I did the most embarrassing thing. 0:01:42.240 --> 0:01:44.679 You know, when you embarrass yourself in front of strangers, 0:01:45.040 --> 0:01:47.720 it's just like the worst. Like when we went overseas 0:01:47.760 --> 0:01:51.120 last year. We went to the Atlantis Hotel, this bougie 0:01:51.280 --> 0:01:53.760 ars hotel on the way back in like in Dubai 0:01:53.800 --> 0:01:56.040 for I think we'll have three nights. Anyway, this is 0:01:56.080 --> 0:01:57.760 not the actual story, but I'm going to tell you. Anyway, 0:01:58.480 --> 0:02:01.000 I had Willow with me and we'll walk downstairs. You 0:02:01.000 --> 0:02:03.480 guys would have seen the Atlantis Hotel because it's like 0:02:03.640 --> 0:02:07.120 world famous. It's just insane. It's huge, and it's filled 0:02:07.120 --> 0:02:10.560 with very fashionable people. You know, they got their prata, 0:02:10.960 --> 0:02:13.520 they got their chanelle or whatever else there is. And 0:02:13.560 --> 0:02:16.920 I'm there with my camart top that I really like. Anyway, 0:02:17.240 --> 0:02:19.280 will I wanted to go down into the lobby to 0:02:19.480 --> 0:02:21.720 look at something, I think because there's like a huge 0:02:21.840 --> 0:02:25.040 bloody fish tank, like aquarium, not a fish tank. So 0:02:25.080 --> 0:02:27.200 I took her down and someone must have like brought 0:02:27.240 --> 0:02:31.080 water in from like the pool area anyway, So there 0:02:31.120 --> 0:02:32.720 was women in front of me, and I was literally 0:02:32.760 --> 0:02:35.640 just admiring what they were wearing, like they were wearing gowns. 0:02:35.720 --> 0:02:38.520 They looked stunning. And there I was in my like 0:02:38.560 --> 0:02:42.600 my thongs, nearly said, flip flops and and pretty much 0:02:42.639 --> 0:02:45.440 what I'm wearing now, just like some shorts and a top. Anyway, 0:02:45.800 --> 0:02:49.120 next minute, I slip and I fully ax myself and 0:02:49.160 --> 0:02:52.079 fall my ass, and everyone like the whole place just 0:02:52.120 --> 0:02:54.680 turned around and looked at me. It was just mortifying. 0:02:54.800 --> 0:02:57.079 I just wanted to disappear and it killed. I ended 0:02:57.160 --> 0:02:58.880 up having the biggest bruise on my ass, and then 0:02:58.880 --> 0:03:01.600 the flight home, which was pretty long. I could barely 0:03:01.639 --> 0:03:04.400 sit straight like it was so painful. Anyways, the actual 0:03:04.520 --> 0:03:06.920 story that I actually was going to tell you was 0:03:06.960 --> 0:03:09.320 the other day Ryan dropped me off. So this is 0:03:09.320 --> 0:03:11.680 turning into a storytime now. Anyway, Ryan dropped me off 0:03:11.760 --> 0:03:15.040 at the car dealership because it just got serviced. Anyways, 0:03:15.080 --> 0:03:17.720 I walk in and you know, it's a car dealership, 0:03:17.720 --> 0:03:20.160 it's pretty open plan, and I said to the guy, 0:03:20.280 --> 0:03:22.760 as per usual, I said, hey, could I please use 0:03:22.800 --> 0:03:24.880 your bathroom? And he said, yeah, sure, just go through 0:03:24.919 --> 0:03:26.839 the doors. It's just on the right. So I walk 0:03:26.880 --> 0:03:29.480 out the doors and I literally just like malfunction. I'm 0:03:29.520 --> 0:03:31.760 just standing there and I freeze and I saw I'm 0:03:31.760 --> 0:03:33.760 like twitching a little bit because I just my brains 0:03:33.800 --> 0:03:35.840 is like where do we go? And I just forgot 0:03:35.880 --> 0:03:38.200 everything he just said. And then the other guy saw 0:03:38.280 --> 0:03:40.000 me and he's like, okay, it's just over there, and 0:03:40.000 --> 0:03:42.920 he showed me where to go. Anyway, he didn't take 0:03:42.960 --> 0:03:44.760 me to the toilet, you know what I mean. Anyway, 0:03:44.800 --> 0:03:47.760 so I came out and then I malfunction again, like 0:03:47.840 --> 0:03:49.480 he just showed me where to go and I just 0:03:49.520 --> 0:03:51.440 came in the door. And now I've forgotten again where 0:03:51.480 --> 0:03:54.040 to go, So the same guy's like, I will take 0:03:54.080 --> 0:03:56.680 you back through. I was so embarrassing, Like I wish 0:03:56.720 --> 0:04:00.000 I could explain how blood embarrassing this was. Told me 0:04:00.160 --> 0:04:02.640 back through, gave me my car keys, but then he just 0:04:02.720 --> 0:04:05.000 goes to me, would you like me to drive it 0:04:05.040 --> 0:04:07.240 out of the car spot, probably because by this point 0:04:07.280 --> 0:04:09.720 this guy's like this bloody lady should not be driving. 0:04:10.160 --> 0:04:12.160 And I'm like, no, no, it's fine, No, thank you 0:04:12.200 --> 0:04:15.360 so much for your help, so silly, like sorry about that. 0:04:15.720 --> 0:04:17.359 And then do you know what I do? I grab 0:04:17.400 --> 0:04:20.160 the keys and I proceed to walk and then go 0:04:20.440 --> 0:04:23.880 into the passenger side of the car. I opened the 0:04:23.920 --> 0:04:25.880 door and I nearly get into the passenger side of 0:04:25.880 --> 0:04:29.479 the car, and then I realized and then he's just 0:04:29.480 --> 0:04:31.680 looking at me, and I'm like, oh, wrong side. And 0:04:31.720 --> 0:04:34.200 then I went back around and then I very carefully 0:04:34.240 --> 0:04:35.680 drove out because I'm like, if I hit a gutter 0:04:35.800 --> 0:04:38.159 now after that, I could have just died. It was 0:04:38.279 --> 0:04:42.200 the most embarrassing four five minutes of my life. Honestly, 0:04:42.200 --> 0:04:46.400 it was so stupid. Anyway, speaking of our brains just malfunctioning, 0:04:47.560 --> 0:04:50.400 today's episode is for you. Now, if this is for you. 0:04:50.560 --> 0:04:54.679 If you were someone that you feel like constantly busy, 0:04:55.040 --> 0:04:56.760 that you have a million things to do, but the 0:04:56.839 --> 0:04:59.400 end of every day you feel like you've ticked off nothing. 0:05:00.000 --> 0:05:03.039 You're no closer to getting those important things done, you know, 0:05:03.080 --> 0:05:05.800 those things where every day you're literally saying to yourself, 0:05:06.080 --> 0:05:07.400 I need to do that, I need to do that, 0:05:07.560 --> 0:05:09.000 I need to do that. And then you've got the 0:05:09.040 --> 0:05:11.640 smaller tasks where you're like they take two seconds and 0:05:11.680 --> 0:05:13.560 they're important, but then you just forget about them. But 0:05:13.600 --> 0:05:16.400 they're so important as well, you know, like we always 0:05:16.440 --> 0:05:19.279 have a million things to do, our tasks, we've got errands, 0:05:19.279 --> 0:05:21.880 we've got people to get back to, we've got groceries, 0:05:22.120 --> 0:05:26.760 work things, kid things, and so many of us just 0:05:26.800 --> 0:05:29.000 don't know how to prioritize it all because it all 0:05:29.040 --> 0:05:31.680 feels important. And that's where I'm going to come in 0:05:31.720 --> 0:05:35.480 and help you and save the day. Life is unfortunately 0:05:35.839 --> 0:05:38.039 a never ending to do list. You're never going to 0:05:38.040 --> 0:05:40.240 get to the end of it because every single day 0:05:40.440 --> 0:05:42.560 more things are being added. There's always things to do, 0:05:43.160 --> 0:05:46.800 and if we're not able to manage these things the 0:05:46.920 --> 0:05:49.120 next minute, the house is a shit show, which is 0:05:49.120 --> 0:05:51.679 going to happen anyway. If you've got children, your bills, 0:05:51.760 --> 0:05:55.200 you you've got unopen mail that's been sitting on the 0:05:55.200 --> 0:05:58.320 bench for weeks, so much happening, and you get to 0:05:58.400 --> 0:06:01.120 a point where you just feel like you suffocated and 0:06:01.160 --> 0:06:03.080 you just simply do not know where to start because 0:06:03.080 --> 0:06:05.440 there's so many things to do, and I feel you, 0:06:05.920 --> 0:06:09.760 I again, I'm terrible at prioritization. That's why I came 0:06:09.839 --> 0:06:14.080 up with this life changing hack. Because although I make 0:06:14.120 --> 0:06:16.719 planners and all the things which have helped me so much, 0:06:17.240 --> 0:06:20.039 you need to know the strategy behind it. And that 0:06:20.160 --> 0:06:22.520 is something one day I'm so excited to hopefully bring 0:06:22.560 --> 0:06:25.160 to the world. And if all those things sound like you, 0:06:25.200 --> 0:06:27.719 and you're just sick of feeling in a constant state 0:06:27.760 --> 0:06:30.480 of overwhelm and over knowing when to do a task, 0:06:30.600 --> 0:06:32.920 what task, and you just feel like you're holding everything 0:06:32.920 --> 0:06:34.640 in your head, and you just like, I can't do 0:06:34.720 --> 0:06:37.000 this anymore. Make sure you listen to this episode and 0:06:37.240 --> 0:06:40.160 listen to the end, because that is where I Am 0:06:40.200 --> 0:06:42.640 going to tell you exactly what to do. But we've 0:06:42.640 --> 0:06:44.760 got to start from the top. There is a few 0:06:44.800 --> 0:06:47.719 reasons why you are the way that you are. Basically 0:06:47.960 --> 0:06:51.960 the nicest way possible. A is you are loading up 0:06:52.000 --> 0:06:54.760 your plate too much and then you get overwhelmed and 0:06:54.800 --> 0:06:57.719 you start nothing. Akay, you just have too much shit 0:06:57.760 --> 0:06:59.280 to do, so you just don't do any of it, 0:06:59.320 --> 0:07:02.680 which I'm very much guilty of. B you are holding 0:07:02.760 --> 0:07:05.200 all of your to do's an important shit all in 0:07:05.200 --> 0:07:09.040 your brain. They're not meant to stay there, guys, if 0:07:09.080 --> 0:07:12.840 you don't realize it's not very Our brain isn't very 0:07:12.880 --> 0:07:16.880 helpful at times. It will literally my brain especially will 0:07:17.080 --> 0:07:21.200 just malfunction sometimes. And there also is a quote I loved, 0:07:21.240 --> 0:07:24.800 and the quote was brains are for creating ideas, not 0:07:24.840 --> 0:07:26.840 for holding them. And I do that all the time. 0:07:26.880 --> 0:07:29.239 I'll come up with the best ideas at the worst times. 0:07:29.320 --> 0:07:30.960 And now I know, I just just got to write 0:07:30.960 --> 0:07:32.520 it down or drop it in my notes, and then 0:07:32.520 --> 0:07:34.160 I bring it home and put it in my notebook 0:07:34.200 --> 0:07:38.080 because I will forget it. And the last reason is 0:07:38.080 --> 0:07:41.320 is because you don't use a planner aka staph face planners. 0:07:41.400 --> 0:07:43.480 And if you do use a planner, you're not being 0:07:43.520 --> 0:07:46.720 strategic with your tasks, which again is where I'm going 0:07:46.760 --> 0:07:49.960 to come in. So you're probably wondering. Okay, Steph what 0:07:50.120 --> 0:07:52.800 is this planning hack? What is this magical strategy that 0:07:52.880 --> 0:07:53.640 changed your life? 0:07:53.840 --> 0:07:54.160 Now? 0:07:54.600 --> 0:07:56.800 I figured this out a while ago because I was 0:07:56.840 --> 0:07:58.120 like you, I had a lot of to do is 0:07:58.520 --> 0:08:01.520 didn't know where to put them' got things done? It 0:08:01.640 --> 0:08:05.080 was a shit show. So I came up with the 0:08:05.120 --> 0:08:07.960 top three and the quick three method. Now, this is 0:08:08.040 --> 0:08:10.520 where you choose and it sounds very simple, but I'm 0:08:10.520 --> 0:08:12.160 going to be breaking it down for you, giving you 0:08:12.240 --> 0:08:15.560 criteria questions to ask because right now, probably you might 0:08:15.600 --> 0:08:17.600 be driving somewhere right now and you're like, that's easy, 0:08:17.640 --> 0:08:20.320 I can figure that out. But when you actually write 0:08:20.360 --> 0:08:22.400 down all your task and you look at them, it 0:08:22.440 --> 0:08:24.400 can actually be a little bit tricky to determine what 0:08:24.600 --> 0:08:26.800 is your top three and what is your quick three. Now, 0:08:27.040 --> 0:08:30.560 your top three tasks are the three obviously the three 0:08:30.680 --> 0:08:34.840 most important task to focus on each day. The purpose 0:08:34.880 --> 0:08:38.960 of this is to complete critical tasks to ensure progress 0:08:39.000 --> 0:08:41.959 and no negative impact occurs if you don't do it. 0:08:42.600 --> 0:08:46.160 So right now, making planners, so that is a really 0:08:46.160 --> 0:08:48.400 important task for me, and if I don't do it, 0:08:48.559 --> 0:08:53.440 the impact is humongous. Basically, I'm fucked and it released everyone. 0:08:53.480 --> 0:08:55.920 I'll be giving you some more examples. Now, your quick 0:08:55.920 --> 0:09:01.959 three tasks are three smaller quick tasks can be completed easily. Now, 0:09:02.000 --> 0:09:05.160 the purpose of the quick three can vary, so these 0:09:05.160 --> 0:09:07.520 can either be super important tasks that are just quick 0:09:07.559 --> 0:09:10.800 to action, or these are maintenance tasks that do not 0:09:10.920 --> 0:09:14.679 have a huge impact or a humongous level of importance, 0:09:15.200 --> 0:09:17.920 but they do need to get done. And when you 0:09:17.960 --> 0:09:20.439 get to do these, it gives you that sense of accomplishment, 0:09:20.800 --> 0:09:23.720 like you know, booking your car for a service and 0:09:23.720 --> 0:09:25.520 getting a map to the toilet so you don't look 0:09:25.520 --> 0:09:29.439 like an idiot. Now let's go through the criteria of 0:09:29.480 --> 0:09:33.440 what makes your top three tasks your top three. The 0:09:33.520 --> 0:09:38.360 first criteria is urgency, so these tasks have very strict 0:09:38.440 --> 0:09:42.480 deadlines and they need your immediate attention. The next thing 0:09:42.679 --> 0:09:46.679 is important, So these tasks have a big impact on 0:09:47.080 --> 0:09:52.040 your long term goals and also your responsibilities. So for example, 0:09:52.200 --> 0:09:55.000 those you take care of so your children, you obviously 0:09:55.080 --> 0:09:57.080 need to do things for them, and that has a 0:09:57.080 --> 0:09:59.480 big impact if you don't do things that are of 0:09:59.520 --> 0:10:02.720 importance and it's urgent. And these are also things that 0:10:03.280 --> 0:10:05.760 have impact on your long term goals. So when we 0:10:05.800 --> 0:10:08.920 say your top three tasks This definitely isn't just to 0:10:08.920 --> 0:10:11.720 do with work. This has got to do with your health, 0:10:12.080 --> 0:10:14.440 any of those things that have a big impact on 0:10:14.480 --> 0:10:18.120 your life. Now, the three questions to further help you 0:10:18.200 --> 0:10:20.360 determine if it is a top task or not, because 0:10:20.360 --> 0:10:23.000 trust me, you're going to need them, is will this 0:10:23.160 --> 0:10:27.880 task have a significant impact on the outcome of my week? 0:10:28.280 --> 0:10:30.880 So this again ties into your responsibilities, things you've got 0:10:30.920 --> 0:10:33.360 to do, who you've got to care for, and also 0:10:33.480 --> 0:10:36.720 your goals. Question number two, does this task have an 0:10:36.920 --> 0:10:39.920 urgent deadline to meet? And this also can tine to 0:10:39.960 --> 0:10:43.160 you quick three, But I do feel that if it's urgent, 0:10:43.280 --> 0:10:44.960 you need to pop it in your top three. And 0:10:45.000 --> 0:10:46.560 if it obviously has you know, all the things like 0:10:46.559 --> 0:10:49.200 a big impact, all that type of thing, even if 0:10:49.200 --> 0:10:50.800 it only take you twenty minutes, should be in your 0:10:50.840 --> 0:10:53.400 top three. Anyway, Question number three, will complete in this 0:10:53.559 --> 0:10:56.640 task move me even closer to my long term goals? 0:10:56.679 --> 0:11:00.600 So going to the gym. Maybe it's fine starting to 0:11:00.640 --> 0:11:02.719 work on your side business that you've been wanting to 0:11:02.760 --> 0:11:04.840 start forever, and that is a long term goal and 0:11:04.880 --> 0:11:06.960 this is something that you need to work towards. It 0:11:07.000 --> 0:11:09.800 could also be going through your budget, going through your 0:11:09.840 --> 0:11:12.600 bank statements, which take time, but in turn you can 0:11:12.600 --> 0:11:14.760 figure out where you can save money so then you 0:11:14.800 --> 0:11:17.520 can achieve your goal of going on a family holiday 0:11:17.640 --> 0:11:21.199 or saving for something. Now, these are my favorite questions 0:11:21.640 --> 0:11:24.040 you can ask yourself if you get stuck, or you 0:11:24.040 --> 0:11:25.600 can just go straight to these two because I actually 0:11:25.640 --> 0:11:28.560 do love these two. The first magical question is if 0:11:28.600 --> 0:11:32.199 you're still stuck on your top three, what impact will 0:11:32.280 --> 0:11:36.480 not completing this task today have on my life, my work, 0:11:36.720 --> 0:11:39.959 and my family. So I love this because although you're 0:11:39.960 --> 0:11:42.439 not going out and buying the new door or the 0:11:42.480 --> 0:11:45.280 Explorer toy isn't going to affect you, it is going 0:11:45.320 --> 0:11:47.400 to affect your kid when she's got the shits because 0:11:47.440 --> 0:11:49.240 she has a birthday party on the weekend and she's 0:11:49.280 --> 0:11:51.240 got no present to give to a friend, so that 0:11:51.400 --> 0:11:53.559 it is actually going to affect you. So something like that, 0:11:53.640 --> 0:11:56.360 And I think we naturally think like that anyway as mothers, 0:11:56.400 --> 0:11:58.000 but I think it is good to be able to 0:11:58.000 --> 0:12:01.079 think of how does not doing the impact my life, 0:12:01.120 --> 0:12:05.320 my work, and my family. And my most favorite question 0:12:05.760 --> 0:12:08.760 that I love because I know when you ask yourself 0:12:08.760 --> 0:12:10.920 this question, you will know in your gut if you 0:12:10.920 --> 0:12:13.959 should do it or not. And that question is how 0:12:14.040 --> 0:12:17.520 will I feel if I get this done today. Now, 0:12:17.559 --> 0:12:20.480 we all have those tasks that have been eating away 0:12:20.520 --> 0:12:24.240 at us four months. Potentially you lose sleep over it, 0:12:24.480 --> 0:12:26.160 and you just keep putting it off and you keep 0:12:26.160 --> 0:12:28.880 putting it off, and although it might not be urgent 0:12:29.520 --> 0:12:32.240 or have a deadline, it's something you still need to 0:12:32.280 --> 0:12:34.640 do and it is affecting your mental health and you're 0:12:34.640 --> 0:12:36.280 putting it off is making it worse. So when you 0:12:36.360 --> 0:12:38.720 ask yourself this question and you're going through your list, 0:12:38.840 --> 0:12:41.319 which i'll take you to you later, you will know 0:12:41.720 --> 0:12:43.719 I've got to do this shit today and then you're 0:12:43.720 --> 0:12:46.520 going to feel so much better, honestly. So that is 0:12:46.679 --> 0:12:49.560 my most favorite question. An example of that would be 0:12:49.679 --> 0:12:52.600 decluttering the garage. Our garage is like one of the 0:12:52.600 --> 0:12:55.520 first places to get trashed, along with my car, and 0:12:55.920 --> 0:12:58.360 when I put it off, it just feels worse and worse, 0:12:58.840 --> 0:13:00.720 and then you finally do it and it's actually not 0:13:00.760 --> 0:13:06.000 that bad. So making sure that within this three tasks 0:13:06.040 --> 0:13:08.720 do include, if you have the capability and you don't 0:13:08.720 --> 0:13:12.120 have a million deadlines every weekend day, that you include 0:13:12.240 --> 0:13:14.400 those tasks that just eat away at you and get 0:13:14.400 --> 0:13:17.640 them done. Just get them done now. Just some really 0:13:17.679 --> 0:13:19.920 quick examples. You guys have got the gist by now, 0:13:19.960 --> 0:13:22.200 but some really quick examples. For I say, people that 0:13:22.240 --> 0:13:25.960 are working of top three tasks. This could be completing 0:13:25.960 --> 0:13:28.880 a key project, could be preparing for an important meeting 0:13:29.040 --> 0:13:31.679 and developing a new strategy for a project. Now an 0:13:31.720 --> 0:13:35.400 example for mums who possibly aren't working at this point, 0:13:35.800 --> 0:13:38.560 could be preparing meals and planning weekly groceries because we 0:13:38.600 --> 0:13:40.840 know the outcome of that is not fun. Helping kids 0:13:40.840 --> 0:13:43.480 with homework or school projects. Like for me, the kids 0:13:43.559 --> 0:13:47.440 just had their very first like proper assignment and it 0:13:47.480 --> 0:13:52.240 was a speech, and man, I just I stressed out. 0:13:52.320 --> 0:13:55.520 I took hours up is a really good reader and 0:13:55.559 --> 0:13:58.320 really getting really good now. But it was like that 0:13:58.440 --> 0:14:00.480 was a top task for me that day. I had 0:14:00.520 --> 0:14:02.480 so much other things to do, but you know, that's 0:14:02.600 --> 0:14:06.480 top importance to me obviously. And then another one would 0:14:06.480 --> 0:14:10.080 be scheduling and attending family appointments. There's a million more, 0:14:10.160 --> 0:14:12.560 but these are just examples. Now let's move on to 0:14:12.640 --> 0:14:16.160 your criteria for your quick three tasks. Now it sounds 0:14:16.200 --> 0:14:19.720 pretty again self explanatory, but you will be surprised. There 0:14:19.800 --> 0:14:22.920 is an abundance of tasks that only take not very long, 0:14:23.280 --> 0:14:25.960 but they hold different levels of importance, and this is 0:14:25.960 --> 0:14:29.280 where these questions come into play. Now, the criteria for 0:14:29.360 --> 0:14:31.760 a quick three task is task that can be done 0:14:31.840 --> 0:14:35.760 under fifteen minutes, Tasks that are straightforward and easy to complete, 0:14:35.760 --> 0:14:38.400 so the mental capacity is pretty low, like you can 0:14:38.440 --> 0:14:41.600 just get it done and it is a necessity. So 0:14:42.080 --> 0:14:45.520 these tasks, even though they are minor, they still need 0:14:45.560 --> 0:14:48.720 to be done. They can be small tasks with big impact. 0:14:49.200 --> 0:14:51.800 And again if it has really high importance, even if 0:14:51.840 --> 0:14:53.520 it doesn't take long, I would still pop it in 0:14:53.560 --> 0:14:56.400 your top three because there's a certain way you're going 0:14:56.480 --> 0:14:58.360 to do this in your planner and plan your day 0:14:58.520 --> 0:15:01.560 so you understand it a minute. Now, three questions to 0:15:01.640 --> 0:15:05.280 determine your quick tasks. Question Number one, can I obviously 0:15:05.320 --> 0:15:08.440 complete this on under fifteen minutes? Number two? Is this 0:15:08.600 --> 0:15:13.520 task pretty simple and straightforward? Number three? Does this task 0:15:13.760 --> 0:15:16.680 even though it is fast, need to be done this week? 0:15:17.080 --> 0:15:19.440 And what's the impact if I don't do it? And 0:15:19.480 --> 0:15:21.840 again with the two magic questions that I add on 0:15:22.600 --> 0:15:25.280 is what impact will it have if I don't complete it? 0:15:25.400 --> 0:15:27.840 On my life? Work and family, So it could be 0:15:27.880 --> 0:15:30.240 as simple as replying to your boss. You should probably 0:15:30.240 --> 0:15:34.720 do that. And the last question is how will I 0:15:34.800 --> 0:15:37.240 feel if I get this done today? Do you know 0:15:37.280 --> 0:15:40.960 how many times this is TMI? But I had to book? 0:15:40.960 --> 0:15:43.280 Perhaps mean and these are super important and I'm not 0:15:43.360 --> 0:15:46.040 underplaying that whatsoever, And it doesn't really make sense when 0:15:46.040 --> 0:15:48.040 I say it out loud. But because I've got health anxiety, 0:15:48.240 --> 0:15:50.240 I kept putting it off for some reason and it 0:15:50.280 --> 0:15:52.280 just kept eating at me and eating away at me. 0:15:52.760 --> 0:15:54.960 So that's something that is actually should be a top 0:15:55.160 --> 0:15:58.720 priority because it's health. But when I ask myself, how 0:15:58.760 --> 0:16:00.600 will I feel if I get this done today or 0:16:00.640 --> 0:16:02.760 this week? I knew showed away I had to do it. 0:16:02.840 --> 0:16:04.600 And that is why I love that question, because your 0:16:04.640 --> 0:16:07.760 gut does not lie. It will tell you what you 0:16:07.840 --> 0:16:10.040 need to do and when you need to do it. Now. 0:16:10.080 --> 0:16:13.200 Some quick tasks for people who work is you know, 0:16:13.240 --> 0:16:16.120 sending a quick email, making a phone call, tiding up 0:16:16.120 --> 0:16:19.840 a workspace, cleaning up your planner, and then scheduling appointment. 0:16:19.920 --> 0:16:23.160 So things like that. There's a million other examples. Examples 0:16:23.200 --> 0:16:26.640 for mums at home would be like for my kids, 0:16:26.760 --> 0:16:29.200 was I to order them new bike shorts fin under 0:16:29.240 --> 0:16:31.440 their dress because the ones I bought them apparently were 0:16:31.440 --> 0:16:35.320 too short. So that was one of them. Organizing a 0:16:35.360 --> 0:16:38.000 small area of a room or just a room in general, 0:16:38.240 --> 0:16:40.360 unless it's like a kids bedroom or your bedroom and 0:16:40.400 --> 0:16:42.800 it's really affecting you. You know, it's just like having 0:16:42.800 --> 0:16:44.440 those parts of the house that kind of like eat 0:16:44.440 --> 0:16:46.320 away at you and it could be just a draw 0:16:46.520 --> 0:16:48.360 and it's only going to take you fifteen minutes, but 0:16:48.440 --> 0:16:50.640 you just don't do it. That's when you ask yourself 0:16:50.680 --> 0:16:52.600 that question, how will I feel if I get this done? 0:16:52.680 --> 0:16:54.880 And they need to do it. Now, let's move on 0:16:54.960 --> 0:16:57.880 to implementing the top three and quick three method today. 0:16:58.920 --> 0:17:02.160 Now you're going to our start every day doing this method. 0:17:02.240 --> 0:17:04.000 You're going to be identifying your top three and you 0:17:04.119 --> 0:17:07.400 quick three. If your brain is overloaded, which I'm assuming 0:17:07.440 --> 0:17:09.680 it is, I think you know what I'm going to say, 0:17:09.680 --> 0:17:11.639 because I say this all the time. We're going to 0:17:11.720 --> 0:17:14.119 do a brain dup. You're going to get it all out. 0:17:14.720 --> 0:17:17.000 And now what we're going to do is looking at 0:17:17.040 --> 0:17:19.359 this list first before we start doing anything else. Is 0:17:19.359 --> 0:17:21.840 look at anything that actually is just bullshit and you 0:17:21.880 --> 0:17:23.800 don't need to do get rid of it. Now. What 0:17:23.880 --> 0:17:25.880 I want you to do is highlight tasks that will 0:17:25.920 --> 0:17:30.159 take fifteen minutes or less. I really want you guys 0:17:30.200 --> 0:17:32.280 to after this episode go back and listen to last 0:17:32.280 --> 0:17:35.440 week's episode because I talk about time estimation and how 0:17:35.480 --> 0:17:37.520 we can be very bad at it. So that's where 0:17:37.520 --> 0:17:40.720 this comes into play. So knowing what tasks actually only 0:17:40.720 --> 0:17:44.040 take fifteen minutes, so you go through your question speech 0:17:44.119 --> 0:17:47.600 one what is necessary to complete this week only now 0:17:47.640 --> 0:17:50.640 I want you to do the same for important tasks 0:17:50.680 --> 0:17:53.440 in another color, the ones that have to be done 0:17:53.520 --> 0:17:57.399 this week. Now, these again have a large impact if 0:17:57.400 --> 0:17:59.240 you don't do them. So this is why we're breaking 0:17:59.240 --> 0:18:00.800 them up. We're putting it to their groups. We've got 0:18:00.800 --> 0:18:02.720 your quick task over here, we've got your top task 0:18:02.760 --> 0:18:05.399 over here. And obviously it's like three a day to 0:18:05.480 --> 0:18:07.480 do your math. You don't do it every single day, 0:18:07.520 --> 0:18:09.159 but like on the weekends. Even if you can do 0:18:09.280 --> 0:18:12.480 like top task and like your quick tasks, whatever it is, 0:18:12.560 --> 0:18:14.880 because obviously there's house resets and all that crap, it's 0:18:14.960 --> 0:18:17.919 up to you now that you've separated them. Moll I 0:18:17.960 --> 0:18:20.800 want you to open your planner and look at your days. 0:18:21.200 --> 0:18:23.880 But before you do this. This is a crucial step. 0:18:24.359 --> 0:18:27.920 You need to think about when are you at your 0:18:27.960 --> 0:18:30.919 best to focus, because this time is when you're going 0:18:30.960 --> 0:18:34.000 to be doing your top three tasks. These tasks are 0:18:34.000 --> 0:18:37.440 always going to be bigger, they got more mental capacity 0:18:37.520 --> 0:18:40.240 needed focus mode. You're going to be doing them first. 0:18:41.000 --> 0:18:44.239 And I want you to remember, if it is a 0:18:44.240 --> 0:18:47.480 bigger task, you're not going to de clutter the house. 0:18:48.440 --> 0:18:52.159 You need to say, spend one hour de cluttering the 0:18:52.200 --> 0:18:55.560 house or de clutter this room for this much time, 0:18:55.600 --> 0:18:58.040 because that's when you start to feel defeated, as when 0:18:58.080 --> 0:19:00.960 you set yourself up for failure because it's not possible 0:19:00.960 --> 0:19:02.560 to do all of that in one day plus your 0:19:02.600 --> 0:19:05.680